System for bulk encoding medical items

• US 10,002,679 B2
• Filed: 06/19/2017
• Issued: 06/19/2018
• Est. Priority Date: 08/18/2015
• Status: Active Grant

• Current Assignee: Meps Real-Time, Inc.
• Original Assignee: Meps Real-Time, Inc.
• Inventors: Caputo, Jimmy C.
• Primary Examiner(s): Timory, Kabir A
• Application Number:
  US15/627,366
• Publication Number:
  US 20170286602A1
• Time in Patent Office: 365 Days
• CPC Class Codes: G06K 17/0022 arrangements or provisious for transferring data to distant stations, e.g. from a sensing device "transfer between computer elements G06F13/00 "; data-transmission H04L
• CPC Class Codes: G06K 19/0776 the adhering arrangement being a layer of adhesive, so that the record carrier can function as a sticker
• CPC Class Codes: G06K 7/10366 the interrogation device being adapted for miscellaneous applications
• CPC Class Codes: G06K 7/10445 the record carriers being fixed to further objects, e.g. RFIDs fixed to packages, luggage, mail-pieces or work-pieces transported on a conveyor belt
• CPC Class Codes: G16H 10/65 stored on portable record carriers, e.g. on smartcards, RFID tags or CD
• CPC Class Codes: G16H 20/10 relating to drugs or medications, e.g. for ensuring correct administration to patients
• CPC Class Codes: G16H 40/20 for the management or administration of healthcare resources or facilities, e.g. managing hospital staff or surgery rooms
• CPC Class Codes: G16H 40/40 for the management of medical equipment or devices, e.g. scheduling maintenance or upgrades

Abstract

A system and method for bulk encoding medical items in a tracking system in a healthcare facility comprises attaching to each of a plurality of identical medical items a blank RFID tag. When activated simultaneously, the serial numbers of all RFID tags on all the identical medical items are read and their serial numbers are associated with the pre-stored characteristics of the medical item in a data base. The RFID tags are blank in that they include no human-readable data concerning the medical article to which the RFID tag is attached. A data mining system and method are provided for mining the database.

Claims

1. A method for bulk encoding a plurality of medical items with respective individual wireless identification tags for identifying and tracking the medical items, each medical item of the plurality having a characteristic that is identical to all other medical items in the plurality and each of the plurality of medical items having a human-readable label located on an outside surface, the encoding method comprising:

storing information about the plurality of medical items, including the identical characteristic in a computer-readable database located in a non-volatile memory;

attaching a wireless identification tag to the outer surface of each of the plurality of medical items with a clear material held by adhesive, each of the attached wireless identification tags having a different serial number, whereby the human-readable label of the medical item is readable when the wireless identification tag is attached;

after the wireless identification tags have been attached to the plurality of medical items, placing all the plurality of tagged medical items into a reading enclosure and then, activating and reading the wireless identification tags while they are attached to their respective medical items to obtain the serial number of each of the wireless identification tags of the plurality of medical items in the same enclosure; and

associating the serial numbers read from the plurality of activated wireless identification tags in the enclosure to the characteristic in the database thereby uniquely identifying each of the plurality of medical items with their wireless identification tag serial number.

2. The method for bulk encoding a plurality of medical items of claim 1 wherein the human-readable label of each of the plurality of medical items includes human-readable information that describes a characteristic of the medical item, the bulk encoding method further comprising attaching the clear material of the wireless identification tag to the medical item in a way that the wireless identification tag does not obscure the human-readable information on the human-readable label.

3. The method for bulk encoding a plurality of medical items of claim 1 wherein the plurality of medical items all have the same name

and have an identical characteristic relating to safety of use;

and

the step of storing information comprises storing the name and characteristic related to safety of use that is identical for all the plurality of received medical items.

4. The method for bulk encoding a plurality of medical items of claim 3 wherein the step of associating comprises first checking that all names and characteristics of the plurality of received, tagged, and database-entered medical item information of all the plurality of medical items are the same before associating each of the read wireless identification tag serial numbers to the information stored in the database.

5. The method for bulk encoding a plurality of medical items of claim 3 further comprising examining all the plurality of medical items to determine if they are all identical to each other and if it is determined that they are all identical to each other, then performing the reading step.

6. The method for bulk encoding a plurality of medical items of claim 3 wherein the step of reading the wireless identification tag while attached to the medical item further comprises writing information about the medical item to which the wireless identification tag is attached to the wireless identification tag.

7. The method for bulk encoding a plurality of medical items of claim 3 wherein the characteristic related to safety of use comprises at least one of concentration of the medical item, expiration of the medical item, dose of the medical item, and contraindications of the medical item.

8. The method for bulk encoding a plurality of medical items of claim 1 further comprising the step of accessing the database, analyzing information stored in the database based on a mining search query, and once the information is analyzed, reporting data resulting from the analysis.

9. A method for bulk encoding a plurality of medical items with RFID tags for identifying and tracking the medical items, comprising:

selecting a plurality of identical medical items, each of which has a name and a characteristic related to safety of use of the medical item and attaching a blank RFID tag to each of the selected identical medical items, each of the RFID tags having a serial number;

storing information about the selected medical items, including the name and the characteristic related to safety of use in a computer-readable database located in a non-volatile memory;

after the blank RFID tags have been attached to all the identical medical items, reading the blank RFID tags of all the selected medical items at the same time to obtain the serial numbers of the RFID tags; and

associating the serial numbers read from all the blank RFID tags of the identical medical items to the name and characteristic related to safety for that medical item stored in the database thereby identifying that medical item with the serial numbers of the read RFID tags.

10. The method for bulk encoding a plurality of medical items with RFID tags of claim 9 wherein the step of selecting further comprises selecting the medical items with each item having a human-readable label attached to it, the human-readable label including information that describes characteristics related to safety of use of the medical item, the bulk encoding method further comprising attaching the RFID tag to the medical item in a way that does not obscure the human-readable information on the human-readable label.

11. The method for bulk encoding a plurality of medical items with RFID tags of claim 10 wherein the step of attaching the RFID tags to the medical items comprises attaching the RFID tags to the medical items with a clear material wherein the clear material is held with adhesive over at least part of the information of the human-readable label thereby allowing the information to be read through the clear material wherein the human-readable information is not obscured.

12. The method for bulk encoding a plurality of medical items with RFID tags of claim 9 wherein the step of associating comprises checking that the names and characteristics related to safety of use of all of the plurality of identical received and RFID-tagged medical items are indeed identical and are correctly entered into the database before associating each of the read RFID tag serial numbers to the information stored in the database.

13. The method for bulk encoding a plurality of medical items with RFID tags of claim 9 further comprising examining all selected medical items to determine if they are all identical to each other and if it is determined that they are all identical to each other, then performing the reading step.

14. The method for bulk encoding a plurality of medical items with RFID tags of claim 9 wherein the characteristic related to safety of use comprises at least one of concentration of the medical item, expiration of the medical item, dose of the medical item, and contraindications of the medical item.

15. The method for bulk encoding a plurality of medical items with RFID tags of claim 9 further comprising the step of accessing the database, analyzing information stored in the database based on a mining search query, and once the information is analyzed, reporting data resulting from the analysis.

16. A system for bulk encoding a plurality of medical items to track the medical items, at least one of the medical items having a human-readable label affixed to the medical item, the human-readable label having printed information that describes a characteristic of the medical item, the system comprising:

a blank RFID tag attached to each of the medical items to be bulk encoded, each blank RFID tag having a different serial number;

wherein each blank RFID tag has no human-readable information located thereon that is related to a characteristic related to safety of use of the medical item to which the blank RFID tag is attached;

a nonvolatile memory device in which is stored a database of information including a name and a characteristic related to safety of use of each of the plurality of medical items to be bulk encoded;

a container having a size large enough to hold a plurality of identical medical items for bulk encoding;

an RFID reader having an interior reading space that is large enough to receive the container holding a plurality of identical medical items, the RFID reader configured to transmit activation energy to the RFID tags attached to the medical items in the container in response to receipt of a read control signal and that reads the serial numbers of all the RFID tags transmitted by the RFID tags in response to the receipt of the activation energy, the RFID reader providing the received serial numbers; and

a processor programmed to communicate a read control signal to the RFID reader to have the RFID reader read all the RFID tags attached to the identical medical items in the tray, and the processor further programmed to receive the serial numbers of the read RFID tags and to control the memory to associate and store the received serial numbers in the data base in relation to the stored names and characteristic of all the identical medical items.

17. The system for bulk encoding a plurality of medical items of claim 16 further comprising clear material with adhesive configured to attach each RFID tag to its respective medical item so that the clear material is placed over the human-readable label without obscuring the information on the human-readable label.

18. The system for bulk encoding a plurality of medical items of claim 16 wherein the processor is further programmed to prompt a user on a display to check that the names and characteristics of all of the plurality of identical RFID-tagged medical items are indeed identical and are correctly entered into the database before associating each of the read RFID tag serial numbers to the information stored in the database.

19. The system for bulk encoding a plurality of medical items of claim 16 wherein the processor is further programmed to prompt a user on a display to examine all of the plurality of identical medical items to determine if they are all indeed identical to each other prior to controlling the RFID reader to read the RFID tags on all of the selected and tagged medical items.

20. The system for bulk encoding a plurality of medical items of claim 16 wherein the characteristic related to safety of use comprises at least one of concentration of the medical item, expiration of the medical item, dose of the medical item, and contraindications of the medical item.

21. The system for bulk encoding a plurality of medical items of claim 16 wherein the processor is further programmed to access the database, analyze information stored in the database based on a mining search query, and once the information is analyzed, report data resulting from the analysis.