Ongoing management for pre-planned handling of digital presence

• US 10,007,714 B2
• Filed: 05/27/2015
• Issued: 06/26/2018
• Est. Priority Date: 03/05/2015
• Status: Active Grant

• Current Assignee: Microsoft Technology Licensing LLC (Microsoft Corporation)
• Original Assignee: Microsoft Technology Licensing LLC (Microsoft Corporation)
• Inventors: Rajagopalan, Rajmohan, Stokes, Michael
• Primary Examiner(s): Gortayo, Dangelino N
• Application Number:
  US14/722,250
• Publication Number:
  US 20160259835A1
• Time in Patent Office: 1,126 Days
• Field of Search: 707634, 707627, 707662, 707665, 707690, 707694, 707751, 707783
• CPC Class Codes: G06F 16/122 using management policies backup systems G06F11/1446; file migration policies for HSM systems G06F16/185
• CPC Class Codes: G06F 16/1734 Details of monitoring file system events, e.g. by the use of hooks, filter drivers, logs
• CPC Class Codes: G06F 16/2358 Change logging, detection, and notification replication G06F16/27
• CPC Class Codes: G06F 16/27 Replication, distribution or synchronisation of data between databases or within a distributed database system; Distributed database system architectures therefor
• CPC Class Codes: G06F 16/285 Clustering or classification
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 50/01 Social networking
• CPC Class Codes: H04L 67/1095 Replication or mirroring of data, e.g. scheduling or transport for data synchronisation between network nodes

Abstract

Ongoing management for pre-planned handling of digital presence is provided. A service such as a management service monitors continuously monitors digital assets of an asset owner hosted at external resources. A change to the digital assets retrieved from the external resources is analyzed in response to a detection of the change. The change is processed to reclassify the digital assets into asset categories. The digital assets and the asset categories are matched to suggested actions and suggested trigger events. The suggested actions include operations to dispose of the digital assets in case of an incapacitation of the asset owner. A notification is transmitted to an asset manager to prompt the asset manager to review the updates to the digital assets, the asset categories, the suggested actions, and the suggested trigger events.

Claims

1. A computing device to provide ongoing management for pre-planned handling of digital presence, the computing device comprising:

a memory configured to store instructions associated with a management service;

one or more processors coupled to the memory, the one or more processors executing the management service in conjunction with the instructions stored in the memory, wherein the one or more processors are configured to;

generate and execute a workflow to perform one or more actions associated with a digital asset of an asset owner in response to detection of a trigger event defined by the asset owner, wherein the workflow includes monitoring the digital asset of the asset owner hosted at an external resource;

detect a change to the digital asset at the external resource;

process the change to reclassify the digital asset into a new or existing asset category;

match the digital asset and the new or existing asset category to one or more suggested actions and a new or existing trigger event;

update the workflow based on the match to the one or more suggested actions and the new or existing trigger event; and

transmit a notification to an asset manager to prompt the asset manager to review the digital asset, the new or existing asset category, the one or more suggested actions, and the new or existing trigger event.

2. The computing device of claim 1, wherein the one or more processors are further configured to:

identify the change as a modification of the digital asset;

detect a new asset category that matches the modification; and

reclassify the digital asset into the new asset category.

3. The computing device of claim 1, wherein the one or more processors are further configured to:

identify the change as an addition to the digital asset;

match the addition to the new or existing asset category; and

include the addition with the digital asset.

4. The computing device of claim 1, wherein the one or more processors are further configured to:

identify the change as a deleted asset from the digital asset;

remove an association between the deleted asset and the new or existing asset category; and

remove the deleted asset from the digital asset.

5. The computing device of claim 1, wherein the one or more processors are further configured to:

detect the change in response to one or more of;

a creation of a new account and a deletion of an existing account at the external resource.

6. The computing device of claim 1, wherein the one or more processors are further configured to:

detect the change in response to a relocation of the digital asset, wherein the relocation includes one or more of;

a first transfer of the digital asset from an existing external resource to a new external resource, and a second transfer of the digital asset from the existing external resource to a local resource.

7. The computing device of claim 1, wherein the one or more processors are further configured to:

detect the change in response to a creation of a new account at a new external resource.

8. The computing device of claim 1, wherein the one or more processors are further configured to:

identify the asset owner as a member of a group within an organization and the asset manager as a supervisor of the group; and

process the change with rules of the organization to detect a compliance with the rules.

9. The computing device of claim 8, wherein the one or more processors are further configured to:

in response to a failure to detect the compliance with the rules of the organization, include an alert within the notification transmitted to the asset manager, wherein the alert informs the asset manager of the failure to comply with the rules of the organization.

10. The computing device of claim 8, wherein the one or more processors are further configured to:

in response to a detection of the compliance with the rules of the organization, include a verification of the compliance with the rules of the organization within the notification transmitted to the asset manager.

11. The computing device of claim 1, wherein the one or more processors are further configured to:

detect a failure to access the digital asset within a time period; and

include an alert within the notification transmitted to the asset manager, wherein the alert informs the asset manager of the failure the access the digital asset.

12. A method executed on a computing device to provide ongoing management for pre-planned handling of digital presence, the method comprising:

generating and executing a workflow to perform one or more actions associated with a digital asset of an asset owner in response to detecting a trigger event defined by the asset owner, wherein the workflow includes monitoring the digital asset of the asset owner hosted at an external resource;

detecting a change to the digital asset at the external resource;

processing the change to reclassify the digital asset into a new or existing asset category;

matching the digital asset and the new or existing asset category to one or more suggested actions and a new or existing trigger event;

updating the workflow based on the matching to the one or more suggested actions and the new or existing trigger event; and

transmitting a notification to an asset manager to prompt the asset manager to review the digital asset, the new or existing asset category, the one or more suggested actions, and the new or existing trigger event.

13. The method of claim 12, further comprising:

accessing a legal resource to retrieve regulations of a jurisdiction associated the asset owner and the digital asset; and

processing the change to detect a compliance with the regulations.

14. The method of claim 13, further comprising:

in response to a failure to detect the compliance with the regulations, including an alert within the notification transmitted to the asset manager, wherein the alert informs the asset manager of the failure to comply with the regulations.

15. The method of claim 13, further comprising:

in response to a detection of the compliance, including a verification of the compliance with the regulations within the notification transmitted to the asset manager.

16. The method of claim 12, further comprising:

periodically accessing a legal resource to retrieve updates to regulations of a jurisdiction associated with the asset owner and the digital asset; and

processing the digital asset and the one or more suggested actions with the updates to the regulations of the jurisdiction to detect a compliance with the updates to the regulations.

17. The method of claim 16, further comprising:

including an alert in the notification, wherein the alert includes a statement describing the compliance of the digital asset and the one or more suggested actions with the updates to the regulations.

18. A computer-readable memory device with instructions stored thereon to provide ongoing management for pre-planned handling of digital presence, the instructions comprising:

generating and executing a workflow to perform one or more actions associated with a digital asset of and asset owner in response to detecting a trigger event defined by the asset owner, wherein the workflow includes monitoring the digital asset of the asset owner hosted at an external resource;

detecting a change to the digital asset at the external resource;

processing the change to reclassify the digital asset into a new or existing asset category;

matching digital asset and the new or existing asset category to one or more suggested actions and a new or existing trigger event;

updating the workflow based on the matching to the one or more suggested actions and the new or existing trigger event; and

transmitting a notification to an asset manager to prompt the asset manager to review the digital asset, the new or existing asset category, the one or more suggested actions, and the new or existing trigger event.

19. The computer-readable memory device of claim 18, wherein the instructions further comprise:

identifying the asset owner as a member of a group within an organization and the asset manager as a supervisor of the group;

processing the change with rules of the organization to detect a compliance with the rules; and

in response to a failure to detect the compliance with the rules of the organization, including an alert within the notification transmitted to the supervisor, wherein the alert informs the supervisor of the failure to comply with the rules of the organization.

20. The computer-readable memory device of claim 18, wherein the instructions further comprise:

periodically accessing a legal resource to retrieve updates to regulations of a jurisdiction associated with the asset owner and the digital asset;

processing the digital asset and the one or more suggested actions with the updates to the regulations of the jurisdiction to detect a compliance with the updates to the regulations; and

including an alert in the notification, wherein the alert includes a statement describing the compliance of the digital asset and the one or more suggested actions with the updates to the regulations.