Meeting management system

• US 10,097,598 B2
• Filed: 07/25/2013
• Issued: 10/09/2018
• Est. Priority Date: 07/25/2012
• Status: Active Grant

• Current Assignee: Nowhere Digital Limited
• Original Assignee: Nowhere Digital Limited
• Inventors: Kay, Bozwell, Cornwell, Marc, Udall, Nicholas
• Primary Examiner(s): CHOI, DAVID E
• Application Number:
  US13/950,746
• Publication Number:
  US 20140068463A1
• Time in Patent Office: 1,902 Days
• Field of Search: 715753, 715755, 715755 S
• CPC Class Codes: H04L 12/1818 Conference organisation arrangements, e.g. handling schedules, setting up parameters needed by nodes to attend a conference, booking network resources, notifying involved parties
• CPC Class Codes: H04L 12/1822 Conducting the conference, e.g. admission, detection, selection or grouping of participants, correlating users to one or more conference sessions, prioritising transmission
• CPC Class Codes: H04L 12/1827 Network arrangements for conference optimisation or adaptation
• CPC Class Codes: H04L 65/403 Arrangements for multi-party communication, e.g. for conferences data switching systems for conference H04L12/18; arrangements for connecting several subscribers to a common circuit, i.e. affording conference facilities H04M3/56; television conferencing systems H04N7/15

Abstract

The present invention relates to a meeting management system including an interface for defining the structure of a meeting, an unstructured waiting space to facilitate communication between participants, an interface to display the structure, process and timings of a meeting, a check-in/out process, an input and exchange process, and a task allocation process.

Claims

1. A meeting management method for an audio-visual conferencing system comprising a plurality of user devices, each user device including an audio-visual input and a display, and a server, including:

receiving inputs from a first user within a graphical user interface at a user device to define a format of a meeting, the format comprising a plurality of stages;

transmitting the inputs to a processor at the server, the server configured to define the format of the meeting using the input received from the first user;

wherein, to define the format of the meeting, the first user (1) selects, within the graphical user interface, the plurality of stages from a predefined list of possible stages for the meeting and time allocations for each selected stage, at least one of the selected stages being a break stage, and multiple instances of at least one stage are selected;

(2) invites, using the graphical user interface, a plurality of other users to participate in the meeting, and (3) assigns, using the graphical user interface, one or more of the invited users to speak during one or more of the selected stages; and

facilitating a subsequent audio-visual conference between the plurality of user devices based on the defined format of the meeting.

2. A method as claimed in claim 1, wherein the user defines, within the graphical user interface, the relative locations of the assigned users in the corresponding stages.

3. A method as claimed in claim 2, wherein the relative locations of the assigned users in the corresponding stages define the structure of the meeting process.

4. A meeting management method for an audio-visual conferencing system comprising a plurality of user devices, each user device including an audio-visual input and a display, and a server, the meeting management method including:

displaying representations for a plurality of users within a GUI at a first display of a first user device of the plurality of user devices, the representations being displayed in an unstructured layout, wherein the plurality of users correspond to participants in an upcoming meeting;

transmitting a first audio-visual communication received from a user at the first user device to every other user device of the plurality of user devices in an unstructured manner such that each participant can audio-visually communicate with every other participant simultaneously;

transitioning from the unstructured manner of communication to a structured meeting including a plurality of stages with time allocations, wherein at least one of the stages is a break stage, multiple instances of at least one stage are included in the structured meeting, and one or more of the plurality of users are assigned to speak during one or more of the stages; and

upon commencing the structured meeting, performing at least one of;

receiving a second audio-visual communication from the server or sending a second audio-visual communication to the server, wherein the audio-visual communications are video conferencing communications.

5. A method as claimed in claim 4, including the step of, after the structured meeting has begun, displaying representations for the plurality of users within a GUI of the first user device in a structured layout.

6. A meeting management method for an audio-visual conferencing system comprising a plurality of user devices, each user device including an audio-visual input and a display, and a server, the meeting management method including:

generating at the server a plurality of nodes corresponding to stages for a meeting including a plurality of stages, wherein one or more of the plurality of stages include time allocations, at least one of the stages is a break stage, multiple instances of at least one stage are included in the meeting, and one or more participants are assigned to speak during one or more of the stages;

during the meeting, transmitting an indicator to each user device identifying the node corresponding to the current stage of the meeting;

wherein the server coordinates audio-visual communication between the user devices during at least one stage of the meeting; and

transmitting a timing indicator for the entire meeting to each user device.

7. A method as claimed in claim 6, further including the step of transmitting a timing indicator for each stage to each user device.

8. A method as claimed in claim 6, wherein the stages of the meeting include a plurality of stages selected from the set of:

check-in, input, exchange, next steps, and check-out.

9. A method as claimed in claim 6, wherein the timing indicator for the entire meeting extends if a timing predefined for a stage is exceeded.

10. A meeting management method for an audio-visual conferencing system comprising a plurality of user devices for each participant in a meeting comprising a plurality of stages, one or more of the plurality of stages include time allocations, at least one of the stages being a break stage, multiple instances of at least one stage are included in the meeting, and one or more participants are assigned to speak during one or more of the stages, each user device including an audio-visual input and a display, and a server, the meeting management method including:

displaying a plurality of meeting participants within a GUI at a first user device of the plurality of user devices, wherein the participants are arranged in a different layout predefined by one of the participants at a second user device of the plurality of user devices for each of at least some of the plurality of stages within the meeting; and

the first user device being operable to receive audio-visual input from another user via the audio-visual input of the first user device wherein the server permits for the first user device to provide the audio-visual input in accordance with the predefined layout for the current stage of the meeting.

11. A method as claimed in claim 10, wherein, when audio-visual input has ceased, the process proceeding to a structured meeting.

12. A method as claimed in claim 10 wherein the meeting participants originated from a structured meeting.

13. A meeting management method for an audio-visual conferencing system comprising a plurality of user devices with each user device corresponding to a different participant of a plurality of participants in a meeting, each user device including an audio-visual input and a display, and a server, the method including:

during the meeting including a plurality of stages with time allocations, receiving input from a first participant of the plurality of participants to a meeting to allocate a task to a second participant of the plurality of participants, wherein at least one of the stages is a break stage, multiple instances of at least one stage are included in the structured meeting, and one or more of the participates are assigned to speak during one or more of the stages; and

managing audio-visual communication between the first participant and the second participant, the first participant and the second participant audio-visually communicating via their respective audio-visual inputs at their respective user devices during task allocation, wherein the audio-visual communication is a video conferencing communication.

14. A method as claimed in claim 13, wherein the task allocation includes inputting a title for the task and a due date for the task.

20. A method as claimed in claim 13 further comprising, receiving another input from the first participant of the plurality of participants to allocate another task to a user who is not a participant of the meeting.

15. A meeting management system, including:

a plurality of user devices, each user device including an audio-visual input device and a display device, wherein at least one user device is configured to receive input from a user of said user device within a graphical user interface displayed on the display device of said user device to define a format of a meeting, the format comprising a plurality of stages; and

a server configured to manage audio-visual communications between the user devices, to receive the input from the user device and to define the format of a meeting;

wherein, to define the format of the meeting, the user of the least one user device (1) selects, within the graphical user interface, the plurality of stages from a predefined list of possible stages and time allocations for each selected stage, at least one of the selected stages being a break stage, and multiple instances of at least one stage are selected, (2) invites, using the graphical user interface, a plurality of other users to participate in the meeting, and (3) assigns, using the graphical user interface, one or more of the invited users to speak during one or more of the selected stages.

16. A meeting management system, including:

a plurality of user devices, each user device including an audio-visual input device and a display device configured to display representations for a plurality of users within a GUI in an unstructured layout, wherein the plurality of users correspond to participants in an upcoming meeting; and

a server configured to coordinate transmission of unstructured audio-visual communication amongst the plurality of user devices such that each participant can audio-visually communicate with every other participant simultaneously and to receive input from at least one user device to determine when a structured meeting will begin, the structured meeting including a plurality of stages with time allocations, wherein at least one of the stages is a break stage, multiple instances of at least one stage are included in the structured meeting, and one or more of the plurality of participants are assigned to speak during one or more of the stages,

wherein the audio-visual communications are video conferencing communications.

17. A meeting management system, including:

a plurality of user devices, each user device including an audio-visual input device and a display device configured to display an indicator identifying the node corresponding to the current stage of a meeting including a plurality of stages, wherein one or more of the plurality of stages include time allocations, at least one of the stages is a break stage, multiple instances of at least one stage are included in the meeting, and one or more participants are assigned to speak during one or more of the stages; and

a server configured to manage audio-visual communications between the user devices, to generate a plurality of nodes corresponding to stages for a meeting, and to transmit a timing indicator for the entire meeting to each user device.

18. A meeting management system, including:

a plurality of user devices, each user device including an audio-visual input device and a display device configured to display a plurality of meeting participants within a GUI on a user device of each participant, wherein the participants are arranged in a layout defined by one of the participants; and

a server configured to (1) manage audio-visual communications between the user devices during a meeting comprising a plurality of stages, (2) to receive input from one or more of the meeting participants via their user devices, and (3) to transmit the input to the user devices of the other participants, wherein each participant has an opportunity to provide input in accordance with the layout,

wherein the participants are arranged in a different layout predefined by one of the participants for each of at least some of the plurality of stages within the meeting, one or more of the plurality of stages include time allocations, at least one of the stages is a break stage, multiple instances of at least one stage are included in the meeting, and one or more participants are assigned to speak during one or more of the stages.

19. A meeting management system, including:

a plurality of user devices for a plurality of meeting participants, each user device including an audio-visual input device and each user device configured to receive input from a user of said device during a meeting including a plurality of stages with time allocations, wherein at least one of the stages is a break stage, multiple instances of at least one stage are included in the structured meeting, and one or more of the participates are assigned to speak during one or more of the stages; and

a server configured to manage audio-visual communications between the user devices, to receive input from a user device of one of the plurality of meeting participants to allocate a task to another one of the plurality of meeting participants, to receive communication from a user device of at least one other participant during the input and to coordinate delivery of the task from the at least one other participant to every other participant, wherein the audio-visual communication is a video conferencing communication.