Computerized method and system for managing an email input facility in a networked secure collaborative exchange environment

• US 10,142,316 B2
• Filed: 01/27/2017
• Issued: 11/27/2018
• Est. Priority Date: 04/27/2012
• Status: Active Grant

• Current Assignee: IntraLinks Incorporated (SS&C Technologies Holdings Incorporated)
• Original Assignee: IntraLinks Incorporated (SS&C Technologies Holdings Incorporated)
• Inventors: Huang, William, Rozin, Liviu, Fieweger, James Andrew
• Primary Examiner(s): Tabor, Amare F
• Application Number:
  US15/418,664
• Publication Number:
  US 20170134360A1
• Time in Patent Office: 669 Days
• Field of Search: 726 4, 726 28, 726 29, 726 7, 713171, 709205
• CPC Class Codes: G06F 21/32 using biometric data, e.g. fingerprints, iris scans or voiceprints
• CPC Class Codes: G06F 21/62 Protecting access to data via a platform, e.g. using keys or access control rules
• CPC Class Codes: G06F 21/64 Protecting data integrity, e.g. using checksums, certificates or signatures
• CPC Class Codes: G06F 21/645 using a third party
• CPC Class Codes: G06F 2221/032 Protect output to user by software means
• CPC Class Codes: G06F 2221/2101 Auditing as a secondary aspect
• CPC Class Codes: G06F 2221/2149 Restricted operating environment
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: H04L 2209/463 Electronic voting
• CPC Class Codes: H04L 51/046 Interoperability with other network applications or services
• CPC Class Codes: H04L 51/08 Annexed information, e.g. attachments
• CPC Class Codes: H04L 51/212 using filtering or selective blocking
• CPC Class Codes: H04L 63/0407 wherein the identity of one or more communicating identities is hidden cryptographic mechanisms or cryptographic arrangements for anonymous credentials or for identity based cryptographic systems H04L9/00
• CPC Class Codes: H04L 63/0428 wherein the data content is protected, e.g. by encrypting or encapsulating the payload
• CPC Class Codes: H04L 63/08 for authentication of entities cryptographic mechanisms or cryptographic arrangements for entity authentication H04L9/32
• CPC Class Codes: H04L 63/0861 using biometrical features, e.g. fingerprint, retina-scan cryptographic mechanisms or cryptographic arrangements for entity authentication using biological data H04L9/3231
• CPC Class Codes: H04L 63/101 Access control lists [ACL]
• CPC Class Codes: H04L 63/104 Grouping of entities
• CPC Class Codes: H04L 63/126 the source of the received data
• CPC Class Codes: H04L 65/403 Arrangements for multi-party communication, e.g. for conferences data switching systems for conference H04L12/18; arrangements for connecting several subscribers to a common circuit, i.e. affording conference facilities H04M3/56; television conferencing systems H04N7/15
• CPC Class Codes: H04L 67/306 : User profiles
• CPC Class Codes: H04L 9/3231 : Biological data, e.g. fingerprint, voice or retina network architectures or network communication protocols for supporting authentication of entities using biometrical features in a packet data network H04L63/0861

Abstract

In embodiments of the present invention improved capabilities are described for managing an email input facility in a networked secure collaborative computer data exchange environment, wherein a secure email input facility for accepting non-secure email from outside the exchange into the secure collaborative computer data exchange environment, wherein the non-secure email is received and the non-secure email and/or the content delivered thereby is stored as secure content in a location of the secure exchange server related to at least one of the sender of the email, the subject line of the non-secure email, the destination address of the email within the exchange, and the content of the email.

Claims

1. A method for secure management of emailed content, the method comprising:

providing a secure email input facility for accepting non-secure email addressed to a designated email address, wherein the non-secure email is received and at least one of the non-secure email and content delivered thereby is stored in a storage facility as secure content related to at least one of the sender of the email, the subject line of the non-secure email, the destination address of the email within the exchange, and the content of the email, wherein access to the secure content stored in the storage facility is limited to an access list with permissions assigned to each member of the access list;

assigning a first user and second user to the access list, wherein the step of assigning at least provides permission for the first user to send email content to the secure email input facility for storage of the email content in the storage facility and at least provides permission for the second user to access the email content stored in the storage facility;

receiving the email content from the first user, wherein the email content was addressed to the designated email address;

verifying permission for the first user to store email content in the storage facility in association with the designated email address;

storing the email content in the storage facility;

receiving an access request for the second user to access the stored email content; and

granting access to the second user for access to the email content stored in the storage facility.

2. The method of claim 1, wherein the reception of a non-secure email triggers an event.

3. The method of claim 2, wherein the triggered event is the initiation of a content amendment process.

4. The method of claim 2, wherein the triggered event is the initiation of an email exchange.

5. The method of claim 2, wherein the triggered event is the distribution of at least one of the non-secure email and the content delivered thereby within an email exchange.

6. The method of claim 2, wherein the triggered event is storage of at least one of the non-secure email and the content delivered thereby in a secure archive facility.

7. The method of claim 1, wherein the storage facility is a searchable structured database.

8. The method of claim 1, wherein the granting access comprises allowing the second user to review the e-mail.

9. The method of claim 8, further comprising, in response to the permissions assigned for the second user from the access list, preventing the second user from performing at least one operation selected from the operations consisting of:

modifying the e-mail, printing the e-mail, saving the e-mail, and re-sending the e-mail.

10. The method of claim 8, wherein the granting access further comprises allowing the second user to review a portion of the e-mail.

11. The method of claim 10, further comprising, in response to the permissions assigned for the second user from the access list, preventing the second user from accessing an attachment to the e-mail.

12. The method of claim 1, wherein the access list further comprises permissions denied to at least one member of the access list.

13. The method of claim 12, wherein the permissions denied comprise at least one permission selected from the permissions consisting of:

permission to send e-mail to the exchange, permission to access e-mail on the exchange, permission to modify e-mail on the exchange, permission to re-send e-mail on the exchange, and permission to access a designated portion of the e-mails on the exchange.

14. The method of claim 12, wherein the permissions denied comprise a permission to access a designated folder on the exchange.

15. The method of claim 1, further comprising alerting the second user in response to the receiving the e-mail content from the first user.

16. The method of claim 15, further comprising receiving an alert recipient selection from the first user, and wherein the alerting is further in response to the alert recipient selection indicating the second user.

17. The method of claim 7, wherein the granting access comprises allowing the second user to review the e-mail.

18. The method of claim 17, further comprising, in response to the permissions assigned for the second user from the access list, preventing the second user from performing at least one operation selected from the operations consisting of:

modifying the e-mail, printing the e-mail, saving the e-mail, and re-sending the e-mail.

19. The method of claim 17, wherein the granting access further comprises allowing the second user to review a portion of the e-mail.

20. The method of claim 19, further comprising, in response to the permissions assigned for the second user from the access list, preventing the second user from accessing an attachment to the e-mail.