Automated document filing

• US 10,157,686 B1
• Filed: 10/01/2013
• Issued: 12/18/2018
• Est. Priority Date: 11/22/2006
• Status: Active Grant

• Current Assignee: Merative US LP
• Original Assignee: DR Systems Incorporated (International Business Machines Corporation)
• Inventors: Reicher, Murray A., Sloyer, Carol G., Genovese, Cole A., Franklin, Christopher S.
• Primary Examiner(s): NGUYEN, HIEP VAN
• Application Number:
  US14/043,165
• Time in Patent Office: 1,904 Days
• Field of Search: 705 3
• CPC Class Codes: A61K 2300/00 Mixtures or combinations of active ingredients, wherein at least one active ingredient is fully defined in groups A61K31/00 - A61K41/00
• CPC Class Codes: G06Q 10/00 Administration; Management
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 10/1095 Meeting or appointment
• CPC Class Codes: G06Q 50/22 Social work or social welfare, e.g. community support activities or counselling services
• CPC Class Codes: G16H 10/60 for patient-specific data, e.g. for electronic patient records
• CPC Class Codes: G16H 30/20 for handling medical images, e.g. DICOM, HL7 or PACS
• CPC Class Codes: G16H 40/20 for the management or administration of healthcare resources or facilities, e.g. managing hospital staff or surgery rooms
• CPC Class Codes: G16H 40/67 for remote operation
• CPC Class Codes: G16H 70/60 relating to pathologies

Abstract

A document management device provides a user interface that receives an indication from a user of one or more series associated with an electronic document, such as a scanned or electronically completed medical-related form. In other embodiments, the document management device comprises document detection intelligence that determines a type of document and/or series for an electronic document. After determining a series associated with a document, one or more attributes that have previously been associated with the determined series are associated with the electronic document. The attributes associated with the electronic document may then be used to control user'"'"'s rights to the document, indicate a type of viewer associated with the document, indicate a storage location for the document, and/or indicate a type of the electronic document, for example.

Claims

1. A method of associating attributes with an electronic medical form, the method comprising:

receiving, at a computing system including one or more computing devices configured with computer executable instructions, a first patient-specific electronic medical form including one or more fields that are filled with information associated with a first patient, the information including at least a first specific patient identifier;

accessing, by the computing system, an electronic data store storing;

indications of a plurality of different electronic form types, wherein each of the plurality of different electronic form types identifies a respective class of electronic medical forms and is not specific to any individual form, and

for each respective electronic form type of the plurality of different electronic form types;

an association between the respective electronic form type and a plurality of attributes, at least one of the plurality of attributes comprising a plurality of values,

wherein at least one of the plurality of attributes associated with each respective electronic form type indicates a storage location for patient-specific electronic medical forms of the respective electronic form types,

wherein at least one of the plurality of attributes associated with each respective electronic form type indicates a security attribute for patient-specific electronic medical forms of the respective electronic form types, wherein the security attribute associated with each respective electronic form type indicates one of a plurality of security attribute values each corresponding to a different level of access, and

wherein at least one of the plurality of attributes associated with each respective electronic form type indicates a link attribute for patient-specific electronic medical forms of the respective electronic form types, wherein the link attribute associated with each respective electronic form type indicates one of a plurality of link attribute values each indicating a respective link to a respective linked to electronic medical form;

determining, by the computing system, a first electronic form type of the first patient-specific electronic medical form based on one or more indicia included on the first patient-specific electronic medical form;

identifying, by the computing system and by reference to the electronic data store, the first electronic form type from among the plurality of different electronic form types;

determining, by the computing system and by reference to the electronic data store, a first plurality of attributes associated with the first electronic form type of the first patient-specific electronic medical form;

associating, by the computing system, the first patient-specific electronic medical form with the first plurality of attributes associated with the first electronic form type including a first storage attribute;

identifying, by the computing system and by reference to the first storage attribute, a storage location for the first patient-specific electronic medical form;

initiating storage, by the computing system, of the first patient-specific electronic medical form at the storage location;

receiving, at the computer system, a request to access the first patient-specific electronic medical form;

identifying the linked to electronic medical form by reference to the link attribute value of the link attribute of the first plurality of attributes;

comparing, at the computer system, a first level of access associated with the request with the security attribute value of the security attribute of the first plurality of attributes;

comparing, at the computer system, a second level of access associated with the request with the security attribute value of the security attribute associated with an electronic form type of the linked to electronic medical form;

in response to determining that a user has authorization to access the first patient-specific electronic medical form, retrieving, by the computer system, the first patient-specific electronic medical form;

in response to determining that the user has authorization to access the linked to electronic medical form, automatically retrieving, by the computer system, the linked to electronic medical form;

receiving, at the computing system, a second patient-specific electronic medical form including a second one or more fields that are filled with second information associated with a second patient, the second information including at least a second specific patient identifier;

determining, by the computing system, a second electronic form type of the second patient-specific electronic medical form;

identifying, by the computing system and by reference to the electronic data store, the second electronic form type from among the plurality of different electronic form types;

determining, by the computing system and by reference to the electronic data store, a second plurality of attributes associated with the second electronic form type of the second patient-specific electronic medical form; and

associating, by the computing system, the second patient-specific electronic medical form with the second plurality of attributes associated with the second electronic form type, wherein the first electronic form type is the same as the second electronic form type, such that the first plurality of attributes are identical to the second plurality of attributes.

2. The method of claim 1, wherein determining the first electronic form type of the first patient-specific electronic medical form comprises:

automatically determining, by the computing system, the first electronic form type of the first patient-specific electronic medical form.

3. The method of claim 2, wherein the indicia includes one or more visually detectable characteristics that are automatically detectable by the computing system.

4. The method of claim 1, wherein determining the first electronic form type of the first patient-specific electronic medical form comprises:

receiving an input provided by a user of the computing system; and

determining, based on the input, the first electronic form type.

5. The method of claim 1, wherein initiating storage of the first patient-specific electronic medical form at the storage location further includes:

initiating storage of the first plurality of attributes associated with the first patient-specific electronic medical form at the storage location.

6. The method of claim 1, further comprising:

scanning, with an optical imaging device in data communication with the computing system, the first patient-specific electronic medical form,

wherein said determining the first electronic form type of the first patient-specific electronic medical form comprises analyzing a scanned representation of the first patient-specific electronic medical form.

7. The method of claim 6, further comprising:

performing optical character recognition of the scanned representation of the first patient-specific electronic medical form in order to determine alphanumeric characters in the first patient-specific medical examination form; and

parsing the determined alphanumeric characters for a series of characters indicative of the first electronic form type.

8. The method of claim 7, wherein the determined alphanumeric characters are included in at least one of a document title, a document header, or a document footer of the first patient-specific electronic medical form.

9. The method of claim 1, wherein the first patient-specific electronic medical form comprises an electronic document having one or more fields that are filled with electronic data.

10. The method of claim 1, wherein the first electronic form type is selected from a group including at least one of:

consent, referral, screening, registration, exam, patient information, or insurance information.

11. The method of claim 1 further comprising:

determining, by the computing system, based on at least one of the first plurality of attributes associated with the first patient-specific electronic medical form and/or the first electronic form type, one or more display parameters for viewing the first patient-specific electronic medical form; and

displaying, on an electronic display of the computing system, the first patient-specific electronic medical form according to the determined one or more display parameters.

12. The method of claim 11, wherein the display parameters comprise one or more of a parameter indicating a window for viewing of an electronic copy of the first patient-specific electronic medical form, a parameter indicating a viewer type, and/or a parameter indicating a required security level of a viewer that is required for viewing the electronic copy of the form.

13. The method of claim 1, further comprising:

scanning, with an optical imaging device in data communication with the computing system, the first patient-specific electronic medical form;

identifying, based on information from the optical imaging device, a barcode on the first patient-specific electronic medical form; and

accessing a data structure associating barcodes with respective electronic form types,

wherein said determining the first electronic form type comprises;

determining, by the computing system, the first electronic form type of the first patient-specific electronic medical form based on an association between the first electronic form type and the identified barcode in the data structure.

14. The method of claim 1, wherein the linked to electronic medical form comprises medical images.