Management of patient transfer systems, methods, and devices

• US 10,395,327 B2
• Filed: 06/17/2008
• Issued: 08/27/2019
• Est. Priority Date: 06/19/2007
• Status: Active Grant

• Current Assignee: Omnicell Incorporated
• Original Assignee: Omnicell Incorporated
• Inventors: Vahlberg, John, Cohen, Dan, Cartright, Jennifer, Caldwell, Richard, Blank, Jeff
• Primary Examiner(s): Reyes, Reginald R
• Application Number:
  US12/140,970
• Publication Number:
  US 20080319790A1
• Time in Patent Office: 4,088 Days
• Field of Search: 705 2- 3
• CPC Class Codes: G06Q 10/087 Inventory or stock management, e.g. order filling, procurement or balancing against orders
• CPC Class Codes: G16H 10/60 for patient-specific data, e.g. for electronic patient records
• CPC Class Codes: G16H 20/13 delivered from dispensers
• CPC Class Codes: G16H 40/67 for remote operation

Abstract

Systems, methods, and devices are described related to the assignment and management of patient-specific bins. A dispensing device at a healthcare facility includes a number of bins for storage of medical supplies, with some of the bins designated as patient-specific bins allocated to be assigned to patients for storage of their medications or certain other supplies. A central server computer system, in communication with a computer of the dispensing device, may monitor and assign current and future patient-specific use of the bins for the dispensing device. The assignment and management of patient-specific bins may be performed by devices distributed through the system.

Claims

1. A system for managing a patient transfer, the system comprising:

a plurality of dispensing devices of a healthcare facility, the plurality comprising a first dispensing device and a second dispensing device each with one or more patient-specific bins allocated for assignment to the patient for exclusive storage of medications for the patient, each dispensing device being used in a different location within the healthcare facility in caring for the patient; and

a central server computer system, communicatively coupled to the first dispensing device and the second dispensing device, and configured to;

receive a set of transfer data indicating the patient is to be transferred from a first location associated with the first dispensing device to a second location associated with the second dispensing device;

store a set of bin configuration data identifying a configuration of patient-specific bins assigned to the patient at the first dispensing device, the bin configuration data including information on medications stored in the assigned patient-specific bins and arrangement data on the storage of the medications within the assigned patient-specific bins;

automatically identify a bin configuration for the second dispensing device based on the bin configuration data of the first dispensing device;

after the set of transfer data is received, reconfigure the controls of the first dispensing device to prohibit access by a first subset of users to patient-specific bins assigned to the patient at the first dispensing device;

transmit the identified bin configuration to the second dispensing device in response to receipt of the set of transfer data, the transmitted bin configuration comprising;

a listing of medications to be transferred to the second dispensing device;

an identification of bins for storage of each of the items of the listing of medications; and

arrangement data on the storage of the medications within the identified bins;

configure the identified bins of the second dispensing device based on the listing of medications and the arrangement data on the storage of the medications within the identified bins; and

after transmission of the identified bin configuration to the second dispensing device, reconfigure the controls of the second dispensing device to allow access by the first subset of users to patient-specific bins assigned to the patient at the second dispensing device.

2. The system of claim 1, wherein the central server computer system is further configured to:

automatically identify, in response to the received set of transfer data, discontinued medications for the patient to be removed from the first dispensing device,

wherein the stored set of bin configuration data excludes bins storing only the identified discontinued medications.

3. The system of claim 1, wherein the central server computer system is further configured to:

automatically identify medications to be transferred from the first dispensing device to the second dispensing device for the patient,

wherein the stored set of bin configuration data comprises bins storing the identified medications to be transferred.

4. The system of claim 1, wherein the bin configuration for the second dispensing device is identical to the configuration of patient-specific bins assigned to the patient at the first dispensing device.

5. The system of claim 1, wherein the central server computer system is further configured to:

audit a record of the medications stored for the patient in the first dispensing device and its patient-specific bins to determine the configuration of patient-specific bins assigned to the patient at the first dispensing device.

6. The system of claim 1, wherein the patient is located in the first location when the set of bin configuration data is stored.

7. The system of claim 1, wherein the set of bin configuration data is stored after the patient is physically transferred from the first location.

8. The system of claim 1, wherein the central server computer system is further configured to:

determine a storage capacity threshold,

identify patient-specific bins assigned to the patient at the first dispensing device having a storage capacity above the storage capacity threshold, and

applying the bin configuration data of the identified patient-specific bins to the second dispensing device.

9. The system of claim 1, wherein the central server computer system is further configured to:

re-allocate bins from item-specific bins to patient-specific bins when applying the stored bin configuration to the second dispensing device;

or

re-allocate one or more empty patient-specific bins assigned to a second patient as available patient-specific bins when applying the stored bin configuration to the second dispensing device.

10. The system of claim 1, wherein the central server computer system is further configured to:

change a status associated with the second dispensing device in response to receiving the set of transfer data,

wherein the changed status triggers the application of the stored bin configuration data from the first device to the second dispensing device.

11. The system of claim 1, wherein the central server computer system is further configured to:

identify medications to be stored in the second dispensing device based at least in part on a correlation with medications stored for the patient in the first patient-specific bin; and

apply the stored bin configuration from the first device to the second dispensing device.

12. The system of claim 1, wherein,

the first and second dispensing devices each comprise a cabinet;

the patient-specific bins comprise a selection from the group consisting of a container, mechanism, location, zone, and any combination thereof; and

the set of bin configuration data comprises a selection from the group consisting of bin type, bin size, bin location on the cabinet, bin location relative to other bins assigned to the patient, bin security parameters, type and amount of medications stored, and any combination thereof.

13. A dispensing device with an integrated computer configured to manage a patient transfer, the dispensing device comprising:

one or more patient-specific bins assigned to a patient for exclusive storage of medications for the patient; and

a computer, integrated with the dispensing device and communicatively coupled with the one or more patient-specific bins, and configured to;

receive a notification of a patient transfer to a first location associated with the dispensing device from a second location associated with a different dispensing device;

transmit a request for a set of bin configuration data identifying a configuration of patient-specific bins for the patient at the different dispensing device;

receive the set of bin configuration data, wherein the received set of bin configuration data is transmitted from the different dispensing device, the received bin configuration data comprising;

a subset of previous bin configuration data stored on the different dispensing device, the subset excluding bin data corresponding to discontinued items for the patient that were stored on the different dispensing device;

a listing of medication to be transferred; and

a set of configuration data identifying bins for storage of the medications;

after the set of bin configuration data is received, reconfigure the controls of the different dispensing device to prohibit access by a first subset of users to patient-specific bins assigned to the patient at the different dispensing device;

automatically identify a patient-specific bin at the dispensing device for storage of the medications based at least in part on the received set of bin configuration data;

configure the identified patient-specific bin of the dispensing device based on the listing of medications and the set of configuration data for storage of the medications; and

after configuration of the identified patient-specific bin of the dispensing device, reconfigure the controls of the dispensing device to allow access by the first subset of users to patient-specific bins assigned to the patient at the dispensing device.

14. A method of managing a patient transfer between dispensing devices each including one or more patient-specific bins, the method comprising:

receiving a set of transfer data indicating the patient is to be transferred from a first location associated with a first dispensing device to a second location associated with a second dispensing device;

after the set of transfer data is received, reconfiguring the controls of the first dispensing device to prohibit access by a first subset of users to patient-specific bins assigned to the patient at the first dispensing device;

storing a set of bin configuration data identifying a configuration of patient-specific bins assigned to the patient at the first dispensing device, the bin configuration data including information on medications stored in the patient-specific bins and arrangement data on the storage of the medications within the patient-specific bins;

identifying a bin configuration for the second dispensing device based on the bin configuration data of the first dispensing device;

transmitting the identified bin configuration to the second dispensing device in response to receipt of the set of transfer data, the transmitted bin configuration comprising;

a listing of medications to be transferred to the second dispensing device;

an identification of bins for storage of each of the items of the listing of medications; and

arrangement data on the storage of the medications within the identified bins;

configuring the identified bins of the second dispensing device based on the listing of medications and the arrangement data on the storage of the medications within the identified bins; and

after transmission of the identified bin configuration to the second dispensing device, reconfiguring the controls of the second dispensing device to allow access by the first subset of users to patient-specific bins assigned to the patient at the second dispensing device.

15. The method of claim 14, further comprising:

automatically identifying medications to be transferred from the first dispensing device to the second dispensing device for the patient, the identified medications exclusive of discontinued medications,

wherein the stored set of bin configuration data comprises bins storing the identified medications to be transferred.

16. The method of claim 14, wherein applying the stored set of bin configuration data comprises:

automatically identifying a bin configuration at the second dispensing device for storing at least a subset of medications to be transferred, the automatic identification based on the configuration of patient-specific bins assigned to the patient at the first dispensing device.

17. The method of claim 16, wherein the automatically identified configuration for the subset of medications is identical to the configuration at the first dispensing device storing the subset of medications.

18. The method of claim 14, wherein the patient is located at the second location or is in transit to the second location when the set of bin configuration data is stored.

19. The method of claim 14, further comprising:

determining a storage capacity threshold,

identify patient-specific bins assigned to the patient at the first dispensing device having a storage capacity above the storage capacity threshold, and

applying the bin configuration data of the identified patient-specific bins to the second dispensing device.

20. The method of claim 14, further comprising:

re-allocating bins at the second dispensing device as patient-specific bins when applying the stored bin configuration to the second dispensing device.

21. The method of claim 14, further comprising:

changing a status associated with the first dispensing device in response to receiving the set of transfer data,

wherein the changed status triggers the application of the stored bin configuration data from the first device to the second dispensing device.

22. A method to manage a patient transfer between dispensing devices each including one or more patient-specific bins, the method comprising:

storing a first set of bin configuration data for a first dispensing device, the first set of bin configuration data identifying a configuration of patient-specific bins storing medications for the patient;

receiving a set of transfer data indicating the patient is to be transferred from a first location associated with the first dispensing device to a second location associated with a second dispensing device;

automatically identifying medications to be transferred from the first dispensing device to the second dispensing device for the patient, and identifying discontinued medications;

after the set of transfer data is received, reconfigure the controls of the first dispensing device to prohibit access by a first subset of users to patient-specific bins assigned to the patient at the first dispensing device;

storing a second set of bin configuration data that is a subset of the first set of bin configuration data, the second set of bin configuration data identifying a configuration of patient-specific bins storing the medications to be transferred and excluding a configuration of patient-specific bins storing the discontinued medications;

transmitting the second set of bin configuration data to the second dispensing device;

automatically identifying a patient-specific bin at the second dispensing device for storing at least a subset of medications to be transferred, the automatic identification based at least in part on the stored second set of bin configuration data;

configuring the identified patient-specific bin of the second dispensing device based on the second set of bin configuration data for storage of the at least a subset of medications to be transferred; and

after transmission of the second set of bin configuration data to the second dispensing device, reconfiguring the controls of the second dispensing device to allow access by the first subset of users to patient-specific bins assigned to the patient at the second dispensing device.