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Enhancing communications based on physical trade documents

  • US 10,430,760 B2
  • Filed: 11/24/2015
  • Issued: 10/01/2019
  • Est. Priority Date: 11/24/2015
  • Status: Active Grant
First Claim
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1. A system for enhancing communications based on physical trade documents, comprising:

  • a document scanner configured to receive a first physical trade document and a second physical trade document from an entity, the document scanner further configured to;

    scan the first physical trade document to create a first electronic file of the first physical trade document; and

    scan the second physical trade document to create a second electronic file of the second physical trade document; and

    one or more processors configured to;

    determine first entity identification information from the first electronic file, wherein the first entity identification information comprises an entity name and an entity address;

    determine second entity identification information from the second electronic file;

    determine entity performance information from the first electronic file, wherein the entity performance information identifies a role performed by the entity, the entity performance information selected from the group comprising;

    a supplier, a buyer, a transporter, and a document negotiator;

    identify trade terms from the first electronic file, wherein the trade terms comprise one or more of;

    a quantity of the first goods, a unit price of the first goods, and a total price of the first goods;

    identify a location of the trade terms in the first physical trade document;

    create a template file of the first physical trade document using the location of the trade terms, the template identifying one or more locations in the first physical trade document of one or more key information;

    assign a first electronic customer number to the first electronic file and the template, wherein the first electronic customer number is associated with the first entity identification information;

    assign a second electronic customer number to the second electronic file, wherein the second electronic customer number is associated with the second entity identification information;

    index the first electronic file in a memory, wherein the first electronic file is indexed according to the first electronic customer number and the entity performance information;

    determine whether the second electronic customer number of the second electronic file matches the first electronic customer number assigned to the template; and

    in response to determining that the second electronic number matches the first electronic customer number, apply the template to the second electronic file by;

    comparing the template to the second electronic file; and

    identifying one or more key information from the second electronic file based on the one or more locations in the first physical trade document identified by the template.

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