Expense management system receipt review

• US 10,438,298 B2
• Filed: 11/09/2018
• Issued: 10/08/2019
• Est. Priority Date: 10/16/2012
• Status: Active Grant

• Current Assignee: American Express Travel Related Services Company, Inc. (American Express Company)
• Original Assignee: American Express Travel Related Services Company, Inc. (American Express Company)
• Inventors: Chelst, Azriel, Mangeney, Estelle, Pham, Lee
• Primary Examiner(s): Mariam, Daniel G
• Application Number:
  US16/185,116
• Publication Number:
  US 20190080420A1
• Time in Patent Office: 333 Days
• Field of Search: 382190, 382209, 382218, 382305-306, 382313, 705 30
• CPC Class Codes: G06Q 40/12 Accounting
• CPC Class Codes: G06Q 40/125 Finance or payroll

Abstract

Systems, methods, and articles of manufacture for expense management are disclosed. A user may submit receipts for one or more transactions into an expense management system. The expense management system may extract information from the receipts and match the extracted information to one or more of a plurality of Records of Charge (ROCs). The expense management system may match the extracted information to a ROC based on vendor name, location, time stamp, and the like. The expense management system may further assign a ROC to an expense category. The expense management system may assign a ROC to an expense category based on a standard industrial classification (SIC) code of a merchant, a category assigned to a different ROC, and a location associated with the ROC. An expense report for all submitted receipts may be generated.

Claims

1. A method comprising:

receiving, by an expense management system, an image of a receipt from a user;

comparing, by the expense management system, the image of the receipt with a record of charge (ROC) associated with a transaction account,

wherein the ROC includes a standard industrial classification (SIC) code of a merchant and a location associated with the ROC; and

transmitting, by the expense management system and to the user, a notification that an entry on the image of the receipt is associated with the ROC based upon at least one of the SIC code or the location.

2. The method of claim 1, wherein the ROC is assigned to a category of expense.

3. The method of claim 1, wherein the ROC is assigned to a category of expense based upon at least one of:

the SIC code of the merchant, a category assigned to a different ROC, or the location associated with the ROC.

4. The method of claim 1, further comprising:

separating, by the expense management system, a plurality of images including a plurality of receipts into individual receipts;

retrieving, by the expense management system, a plurality of records of charge (ROCs) associated with the transaction account; and

matching, by the expense management system, one of the plurality of images to one of the plurality of ROCs to obtain a matched image, based upon information acquired from each of the plurality of images.

5. The method of claim 1, further comprising receiving, by the expense management system, the ROC and the image of the receipt from a mobile device of the user.

6. The method of claim 1, further comprising receiving, by the expense management system, at least one of a client name or project code to associate with the ROC.

7. The method of claim 1, wherein an app on a mobile device of the user captures the image of the receipt.

8. The method of claim 1, wherein the ROC is retrieved from a transaction processor system.

9. The method of claim 1, wherein the ROC is retrieved in response to receiving the image of the receipt.

10. The method of claim 1, wherein the ROC is provided by the merchant via a merchant system to a transaction processor system.

11. The method of claim 1, further comprising sending a request, by the expense management system and to a mobile device of the user, for the image of the receipt associated with the ROC.

12. The method of claim 1, wherein an instruction is received to delay the comparing of the image of the receipt to the ROC.

13. The method of claim 12, wherein the instruction to delay the comparing comprises an alert for requesting the image of the receipt.

14. An expense management system comprising:

a processor; and

a tangible, non-transitory memory configured to communicate with the processor,

the tangible, non-transitory memory having instructions stored thereon that, in response to execution by the processor, cause the processor to perform operations comprising;

receiving, by the processor, an image of a receipt from a user;

comparing, by the processor, the image of the receipt with a record of charge (ROC) associated with a transaction account,

wherein the ROC includes a standard industrial classification (SIC) code of a merchant and a location associated with the ROC; and

transmitting, by the processor and to the user, a notification that an entry on the image of the receipt is associated with the ROC based upon at least one of the SIC code or the location.

15. The system of claim 14, wherein the ROC is assigned to a category of expense.

16. The system of claim 14, wherein the ROC is assigned to a category of expense based upon at least one of:

the SIC code of the merchant, a category assigned to a different ROC, or the location associated with the ROC.

17. The system of claim 14, further comprising:

separating, by the processor, a plurality of images including a plurality of receipts into individual receipts;

retrieving, by the processor, a plurality of records of charge (ROCs) associated with the transaction account; and

matching, by the processor, one of the plurality of images to one of the plurality of ROCs to obtain a matched image, based upon information acquired from each of the plurality of images.

18. The system of claim 14, further comprising receiving, by the expense management system, the ROC and the image of the receipt from a mobile device of the user.

19. The system of claim 14, further comprising receiving, by the processor, at least one of a client name or project code to associate with the ROC.

20. An article of manufacture including a non-transitory, tangible computer readable storage medium having instructions stored thereon that, in response to execution by a processor, cause the processor to perform operations comprising:

receiving, by the processor, an image of a receipt from a user;

comparing, by the processor, the image of the receipt with a record of charge (ROC) associated with a transaction account,

wherein the ROC includes a standard industrial classification (SIC) code of a merchant and a location associated with the ROC; and

transmitting, by the processor and to the user, a notification that an entry on the image of the receipt is associated with the ROC based upon at least one of the SIC code or the location.