Automated electronic message filing system

• US 10,528,917 B2
• Filed: 08/30/2016
• Issued: 01/07/2020
• Est. Priority Date: 02/12/2004
• Status: Active Grant

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: Keohane, Susann M., McBrearty, Gerald F., Mullen, Shawn P., Murillo, Jessica, Shieh, Johnny M.
• Primary Examiner(s): Jakovac, Ryan J
• Application Number:
  US15/251,822
• Publication Number:
  US 20160370962A1
• Time in Patent Office: 1,225 Days
• CPC Class Codes: G06F 16/13 File access structures, e.g. distributed indices arrangements of input from, or output to, record carriers G06F3/06
• CPC Class Codes: G06F 3/04817 using icons graphical or visual programming using iconic symbols G06F8/34
• CPC Class Codes: G06F 3/0482 Interaction with lists of selectable items, e.g. menus
• CPC Class Codes: G06F 3/04845 for image manipulation, e.g. dragging, rotation, expansion or change of colour
• CPC Class Codes: G06F 3/0486 Drag-and-drop
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]
• CPC Class Codes: H04L 51/04 Real-time or near real-time messaging, e.g. instant messaging [IM]
• CPC Class Codes: H04L 51/08 Annexed information, e.g. attachments
• CPC Class Codes: H04L 51/42 Mailbox-related aspects, e.g. synchronisation of mailboxes

Abstract

A sender selection is detected at a sender computer system within a user interface of at least one suggested folder name for a composed electronic message for a recipient receiving the electronic message to select as a folder name for filing the electronic message. The at least one suggested folder name is attached to the electronic message at the sender computer system for distribution to the recipient. The electronic message is sent with the suggested filing folder name from the sender computer system to a recipient, wherein a recipient receiving the electronic message receives the at least one suggested folder name specified by the sender in the electronic message for selecting a folder for filing the electronic message in a messaging filing directory for the recipient.

Claims

1. A method comprising:

a computer system detecting whether a sender composes an electronic message;

the computer system, responsive to detecting the sender compose the electronic message, determining whether the sender selected to compose the electronic message by performing at least one of replying to and forwarding an original electronic message stored in an original folder;

the computer system, responsive to detecting the sender selected to compose the electronic message without performing at least one of replying to and forwarding the electronic message stored in the original folder;

scanning the electronic message for at least one keyword within content of the electronic message;

responsive to identifying the at least one keyword, prompting the sender to select the at least one suggested folder name from among the at least one keyword within a user interface; and

responsive to detecting a sender selection within the user interface of at least one suggested folder name for the electronic message for a recipient receiving the electronic message to select as a folder name for filing the electronic message, attaching the at least one suggested folder name to the electronic message for distribution to the recipient;

the computer system, responsive to detecting the sender selected to compose the electronic message by performing at least one of replying to and forwarding the electronic message stored in the original folder, attaching a name of the original folder as the at least one suggested folder name to the electronic message for distribution to the recipient; and

the computer system sending the electronic message with the suggested folder name from the sender to a recipient, wherein a recipient receiving the electronic message receives the at least one suggested folder name specified by the sender in the electronic message for selecting a folder for filing the electronic message in a messaging filing directory for the recipient.

2. The method according to claim 1, wherein the computer system detecting a sender selection within the user interface of at least one suggested folder name for the electronic message for a recipient receiving the electronic message to select as a folder name for filing the electronic message further comprises:

the computer system displaying, within the user interface, a window for composing the electronic message, further comprising a selectable option for the sender to select the recipient and a selectable option for the user to select the at least one suggested folder name; and

the computer system detecting the user select the selectable option for the at least one suggested folder name within the window for composing the electronic message.

3. The method according to claim 1, wherein the computer system detecting a sender selection within the user interface of at least one suggested folder name for the electronic message for a recipient receiving the electronic message to select as a folder name for filing the electronic message further comprises:

the computer system detecting the sender selection within the user interface of the at least one suggested folder name comprising a first level name and comprising at least one sublevel name, wherein the recipient receiving the at least one suggested folder name receives the first level name corresponding to a target folder and the at least one sublevel name corresponding with at least one secondary folder.

4. The method according to claim 1, wherein the computer system detecting a sender selection within the user interface of at least one suggested folder name for the electronic message for a recipient receiving the electronic message to select as a folder name for filing the electronic message further comprises:

the computer system detecting the sender selection within the user interface of a separate at least one suggested folder name for each separate recipient from among a plurality of recipients for the electronic message.

5. The method according to claim 1, wherein the computer system sending the electronic message with the suggested folder name from the sender to a recipient, wherein a recipient receiving the electronic message receives the at least one suggested folder name specified by the sender in the electronic message for selecting a folder for filing the electronic message in a messaging filing directory for the recipient, further comprises:

the computer system sending the electronic message with the suggested folder name, wherein if the messaging filing directory for the recipient does not comprise a particular folder with a particular folder name matching the suggested filing folder name then a recipient computer system receiving the electronic message for the recipient automatically offers the recipient a selectable option to add a new folder to the messaging filing directory with the suggested filing folder name.

6. A computer system comprising one or more processors, one or more computer-readable memories, one or more computer-readable storage devices, and program instructions, stored on at least one of the one or more storage devices for execution by at least one of the one or more processors via at least one of the one or more memories, the stored program instructions comprising:

program instructions to detect whether a sender composes an electronic message;

program instructions, responsive to detecting the sender compose the electronic message, to determine whether the sender selected to compose the electronic message by performing at least one of replying to and forwarding an original electronic message stored in an original folder;

program instructions, responsive to detecting the sender selected to compose the electronic message without performing at least one of replying to and forwarding the electronic message stored in the original folder;

to scan the electronic message for at least one keyword within content of the electronic message;

responsive to identifying the at least one keyword, to prompt the sender to select the at least one suggested folder name from among the at least one keyword within a user interface; and

responsive to detecting a sender selection by the sender within the user interface of at least one suggested folder name for the electronic message for a recipient receiving the electronic message to select as a folder name for filing the electronic message, to attach the at least one suggested folder name to the electronic message for distribution to the recipient;

program instructions, responsive to detecting the sender selected to compose the electronic message by performing at least one of replying to and forwarding the electronic message stored in the original folder, to attach a name of the original folder as the at least one suggested folder name to the electronic message for distribution to the recipient; and

program instructions to send the electronic message with the suggested folder name specified by the sender to a recipient, wherein a recipient receiving the electronic message receives the at least one suggested folder name specified by the sender in the electronic message for selecting a folder for filing the electronic message in a messaging filing directory for the recipient.

7. The computer system according to claim 6, the stored program instructions further comprising:

program instructions to display, within the user interface, a window for composing the electronic message, further comprising a selectable option for the sender to select the recipient and a selectable option for the user to select the at least one suggested folder name; and

program instructions to detect the user select the selectable option for the at least one suggested folder name within the window for composing the electronic message.

8. The computer system according to claim 6, the stored program instructions further comprising:

program instructions to detect the sender selection within the user interface of the at least one suggested folder name comprising a first level name and comprising at least one sublevel name, wherein the recipient receiving the at least one suggested folder name receives the first level name corresponding to a target folder and the at least one sublevel name corresponding with at least one secondary folder.

9. The computer system according to claim 6, the stored program instructions further comprising:

program instructions to detect the sender selection within the user interface of a separate at least one suggested folder name for each separate recipient from among a plurality of recipients for the electronic message.

10. The computer system according to claim 6, the stored program instructions further comprising:

program instructions to send the electronic message with the suggested folder name, wherein if the messaging filing directory for the recipient does not comprise a particular folder with a particular folder name matching the suggested folder name then a recipient computer system receiving the electronic message for the recipient automatically offers the recipient a selectable option to add a new folder to the messaging filing directory with the suggested folder name.

11. A computer program product comprising one or more non-transitory computer-readable storage devices and program instructions, stored on at least one of the one or more storage devices, the stored program instructions comprising:

program instructions to detect whether a sender composes an electronic message;

program instructions, responsive to detecting the sender compose the electronic message, to determine whether the sender selected to compose the electronic message by performing at least one of replying to and forwarding an original electronic message stored in an original folder;

program instructions, responsive to detecting the sender selected to compose the electronic message without performing at least one of replying to and forwarding the electronic message stored in the original folder, to;

scan the electronic message for at least one keyword within content of the electronic message;

responsive to identifying the at least one keyword, to prompt the sender to select the at least one suggested folder name from among the at least one keyword within a user interface;

responsive to detecting a sender selection by the sender within the user interface of at least one suggested folder name for the electronic message for a recipient receiving the electronic message to select as a folder name for filing the electronic message, attach the at least one suggested folder name to the electronic message for distribution to the recipient;

program instructions, responsive to detecting the sender selected to compose the electronic message by performing at least one of replying to and forwarding the electronic message stored in the original folder, to attach a name of the original folder as the at least one suggested folder name to the electronic message for distribution to the recipient; and

program instructions, to send the electronic message from the sender with the suggested folder name specified by the sender to a recipient, wherein a recipient receiving the electronic message receives the at least one suggested folder name specified by the sender in the electronic message for selecting a folder for filing the electronic message in a messaging filing directory for the recipient.

12. The computer program product according to claim 11, the stored program instructions further comprising:

program instructions to display, within the user interface, a window for composing the electronic message, further comprising a selectable option for the sender to select the recipient and a selectable option for the user to select the at least one suggested folder name; and

program instructions to detect the user select the selectable option for the at least one suggested folder name within the window for composing the electronic message.

13. The computer program product according to claim 11, the stored program instructions further comprising:

program instructions to detect the sender selection within the user interface of the at least one suggested folder name comprising a first level name and comprising at least one sublevel name, wherein the recipient receiving the at least one suggested folder name receives the first level name corresponding to a target folder and the at least one sublevel name corresponding with at least one secondary folder.

14. The computer program product according to claim 11, the stored program instructions further comprising:

program instructions to detect the sender selection within the user interface of a separate at least one suggested folder name for each separate recipient from among a plurality of recipients for the electronic message.

15. The computer program product according to claim 11, the stored program instructions further comprising:

program instructions to send the electronic message with the suggested folder name, wherein if the messaging filing directory for the recipient does not comprise a particular folder with a particular folder name matching the suggested folder name then a recipient computer system receiving the electronic message for the recipient automatically offers the recipient a selectable option to add a new folder to the messaging filing directory with the suggested folder name.