Automatically detecting and storing digital data items associated with digital calendar items

• US 10,579,970 B2
• Filed: 09/07/2018
• Issued: 03/03/2020
• Est. Priority Date: 09/07/2017
• Status: Active Grant

• Current Assignee: Atlassian Pty Ltd (d/b/a Confluence) (Atlassian Corporation)
• Original Assignee: Atlassian Pty Ltd (d/b/a Confluence) (Atlassian Corporation)
• Inventors: Udezue, Oji, Cannon-Brookes, Michael, Andersson, Steen
• Primary Examiner(s): Marcus, Leland
• Application Number:
  US16/125,382
• Publication Number:
  US 20190073640A1
• Time in Patent Office: 543 Days
• Field of Search: None
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]
• CPC Class Codes: G06Q 10/1095 Meeting or appointment
• CPC Class Codes: H04L 12/1818 Conference organisation arrangements, e.g. handling schedules, setting up parameters needed by nodes to attend a conference, booking network resources, notifying involved parties
• CPC Class Codes: H04L 12/1831 Tracking arrangements for later retrieval, e.g. recording contents, participants activities or behavior, network status
• CPC Class Codes: H04L 51/043 using or handling presence information

Abstract

A computer-implemented method is provided. A digital calendar item is obtained for an event. It is determined that the event has begun, and in response to determining that the event has begun, a location is accessed and it is determined which of the participants are present for the event. It is determined, during the event, that one participant shared a digital data item with the other participants or as part of the event. In response to determining that the participant shared the digital data item, a reference or link to the digital data item is stored. It is determined that the event has ended, and in response to determining that the event has ended, the digital calendar item is updated by adding the reference or link.

Claims

1. A computer-implemented method comprising:

obtaining a digital calendar item for an event, the digital calendar item comprising time data, location data that includes an identifier that specifies a location of a phone conference call, a video feed, or a chat group associated with the event, and participant data for each of a plurality of participants;

determining, using the time data, that the event has begun, and in response to determining that the event has begun, using the location data to access the location of the phone conference call, the video feed, or the chat group associated with the event and determining, at a plurality of time intervals during the event, which of the plurality of participants are present for the event using participant data that is associated with participant accounts or participant digital computing devices;

determining, during the event, that one participant shared a digital data item with the other participants as part of the event, and in response to determining that the participant shared the digital data item, at least transiently storing a reference or link to the digital data item;

determining that the event has ended, and in response to determining that the event has ended, updating the digital calendar item by adding the reference or link to the digital data item;

creating and storing a media data object comprising one or more of video data or audio data of the event;

in response to the event concluding, causing transcribing the media data object to generate a transcript;

updating the digital calendar item to add one or more network computer references respectively to one or more of the media data object or the transcript;

updating the transcript using the participant data for each of the plurality of participants to identify, in the transcript, a speaker name of each speaker of the location;

updating the transcript by adding a time when the digital data item was shared during the event and the reference or link to the digital data item;

updating the digital calendar item by adding a list of participant identifiers of the participants who were present for the event;

wherein the method is performed using one or more computing devices.

2. The method of claim 1, wherein storing the digital data item comprises identifying a network computer location that contains a copy of the digital data item, and wherein updating the digital calendar item comprises adding a link to the network computer location.

3. The method of claim 1, further comprising:

identifying, using the transcript, a task assigned to a particular participant of the plurality of participants;

notifying the particular participant of the task;

updating the digital calendar item to add the task that is assigned to the particular participant.

4. The method of claim 3, wherein the task includes a due date, the method further comprising creating, for the particular participant, a new digital calendar item for the task using the due date.

5. The method of claim 1, wherein the digital data item is an electronic document, the method further comprising:

identifying one or more modifications made to the electronic document during the event;

storing the one or more modifications;

updating the digital calendar item to include the one or more modifications.

6. The method of claim 1, wherein the digital data item is an email sent from a first participant of the plurality of participants to a second participant of the plurality of participants.

7. The method of claim 1, wherein the digital calendar item is updated to include a plurality of digital data items exchanged during the event, and wherein the digital data items are collated.

8. A computer system comprising:

one or more processors;

one or more memories storing instructions which, when executed by the one or more processors, cause the one or more processors to;

obtain a digital calendar item for an event, the digital calendar item comprising time data, location data that includes an identifier that specifies a location of a phone conference call, a video feed, or a chat group associated with the event, and participant data for each of a plurality of participants;

determine, using the time data, that the event has begun, and in response to determining that the event has begun, using the location data to access the location of the phone conference call, the video feed, or the chat group associated with the event and determining, at a plurality of time intervals during the event, which of the plurality of participants are present for the event using participant data that is associated with participant accounts or participant digital computing devices;

determine, during the event, that one participant shared a digital data item with the other participants as part of the event, and in response to determining that the participant shared the digital data item, at least transiently storing a reference or link to the digital data item;

determine that the event has ended, and in response to determining that the event has ended, updating the digital calendar item by adding the reference or link to the digital data item;

create and store a media data object comprising one or more of video data or audio data of the event;

in response to the event concluding, cause transcribing the media data object to generate a transcript;

update the digital calendar item to add one or more network computer references respectively to one or more of the media data object or the transcript;

update the transcript using the participant data for each of the plurality of participants to identify, in the transcript, a speaker name of each speaker of the location;

update the transcript by adding a time when the digital data item was shared during the event and the reference or link to the digital data item;

update the digital calendar item by adding a list of participant identifiers of the participants who were present for the event.

9. The system of claim 8, wherein storing the digital data item comprises identifying a network computer location that contains a copy of the digital data item, and wherein updating the digital calendar item comprises adding a link to the network computer location.

10. The system of claim 8, the instructions, when executed, further causing the one or more processors to:

identify, using the transcript, a task assigned to a particular participant of the plurality of participants;

notify the particular participant of the task;

update the digital calendar item to add the task that is assigned to the particular participant.

11. The system of claim 10, wherein the task includes a due date, the instructions, when executed, further causing the one or more processors to:

create, for the particular participant, a new digital calendar item for the task using the due date.

12. The system of claim 8, wherein the digital data item is an electronic document, the instructions, when executed, further causing the one or more processors to:

identify one or more modifications made to the electronic document during the event;

store the one or more modifications;

update the digital calendar item to include the one or more modifications.

13. The system of claim 8, wherein the digital data item is an email sent from a first participant of the plurality of participants to a second participant of the plurality of participants.

14. The system of claim 8, wherein the digital calendar item is updated to include a plurality of digital data items exchanged during the event, and wherein the digital data items are collated.