Secure web-based document control process and system

• US 20010034845A1
• Filed: 02/14/2001
• Published: 10/25/2001
• Est. Priority Date: 02/15/2000
• Status: Abandoned Application

• Current Assignee: Controldocs Operating Corporation
• Original Assignee: Controldocs Operating Corporation
• Inventors: Brunt, George B., Higbee, Robert N., Kendrick, John J. Jr.
• Application Number:
  US09/783,161
• Publication Number:
  US 20010034845A1
• Time in Patent Office: Days
• US Class Current: 713/201
• CPC Class Codes: G06F 21/31 User authentication

Abstract

A secure Internet-accessible document control system and method that facilitates the secure storage of documents on a computer system and permits selected authorized users to access the stored documents through the Internet from remote locations. The document control system and method being particularly well suited for litigation management in cases where a plurality of confidentiality levels govern access to the documents.

Claims

1. A system for secure electronic storage of documents, said system being accessible over an Internet to authorized users, comprising:

a data storage medium, said data storage medium storing said documents;

a document management system, said document management system providing said user with searchable access to said documents stored on said data storage medium; and

a

a security system, said security system comprising a password system and encryption system,

said password system requiring said user to enter a password prior to permitting said user to access said documents, and

said encryption system encrypting communications with said user when permitting said user to access said documents.

2. A system as in

claim 1

, wherein said data storage medium comprises a database.

3. A system as in

claim 2

, wherein said database comprises a RAID array.

4. A system as in

claim 1

, wherein said documents are of a plurality of confidentiality levels and said security system denies said user access to a portion of said documents, said portion of said documents being of a confidentiality level said user is unauthorized to see.

5. A system as in

claim 4

, wherein said documents relate to a litigation.

6. A system as in

claim 5

, wherein said confidentiality levels are set forth in a court order governing discovery in said litigation.

7. A system as in

claim 1

, wherein a plurality of computers co-located with said document management service are connected to said document management service, and wherein at least one of said plurality of computers comprises a management computer, said management computer being capable of managing user access to said document management service.

8. A system as in

claim 7

, wherein at least another of said plurality of computers comprises a document worker workstation, said document worker workstation permitting the creation of indexes of said documents.

9. A process of providing access to electronically stored documents on a documents storage facility via an Internet, comprising the steps of:

providing a website accessible through said Internet;

verifying that a user accessing said website is entitled to access said stored documents;

providing a search screen to said user, said search screen enabling said user to search for terms contained in said stored documents;

searching for said terms in said documents;

displaying results of said search, said displayed results comprising a list, said list identifying documents found to contain said terms during said search and providing hyperlinks thereto;

providing said user with an image of a selected document upon said user selecting one of said documents on said list;

permitting said user to switch views between said image and notes, said notes being related to said selected document;

permitting said user to add information to said notes;

permitting said user to print said selected document.

10. A process of providing access to a stored document as in

claim 9

, further comprising the step of permitting said user to rotate said image.

11. A process of providing access to a stored document as in

claim 9

, further comprising the step of permitting said user to magnify said image.

12. A process of providing access to stored documents as claimed in

claim 9

, wherein said search comprises searching OCR files corresponding to said images.

13. A process of providing access to stored documents as in

claim 9

, further comprising the step of prohibiting access to a portion of said documents to which said user is not authorized to access.

14. A process of entering documents related to litigation into a computerized document storage facility, said facility being accessible by users from remote locations through an Internet, comprising the steps of:

scanning paper documents into a data storage medium so as to create images of said documents in said data storage medium;

determining if any of said documents fall within a privileged category;

entering information related to said documents in an index;

performing an optical character recognition process on said images so as to create electronically searchable files containing text shown in said documents;

associating each of said images with its respective index entry and electronically searchable file; and

placing said images, said index entries and said electronically searchable files on a storage medium that is accessible to said users over said Internet.

15. A process as in

claim 14

, wherein said entering step comprises entering objective information.

16. A process as in

claim 14

, wherein said entering step comprises entering subjective information.

17. A process of producing documents in litigation from an electronic document storage facility accessible from remote locations via an Internet comprising the steps of:

determining which of said documents are to be produced;

storing information identifying said documents to be produced in a file;

transferring said file to a document control system;

selecting overlays to be overlayed on said documents to be produced;

combining images of said documents to be produced and responsive overlays to create overlaid images; and

placing said overlaid images on a memory device.

18. A process as in

claim 17

, wherein said information relating to said documents to be produced comprises file names of images of said documents to be produced.

19. A process as in

claim 17

, wherein said memory device comprises a CD-ROM.

20. A process as in

claim 17

, wherein said memory device comprises paper.

21. A process as in

claim 17

, wherein said overlays comprise a confidentiality level designation.

22. A process as in

claim 17

, wherein said overlays comprise a unique identification code separately identifying each page of said documents to be produced.