Method and system for managing patient medical records

• US 20010041991A1
• Filed: 02/06/2001
• Published: 11/15/2001
• Est. Priority Date: 02/09/2000
• Status: Abandoned Application

• Current Assignee: Elliot A. Segal, Ernest W. Kinchen, Mark E. Klein
• Original Assignee: Elliot A. Segal, Ernest W. Kinchen, Mark E. Klein
• Inventors: Kinchen, Ernest W., Klein, Mark E., Segal, Elliot A.
• Application Number:
  US09/776,673
• Publication Number:
  US 20010041991A1
• Time in Patent Office: Days
• US Class Current: 705/3
• CPC Class Codes: G06F 21/6245 Protecting personal data, e.g. for financial or medical purposes
• CPC Class Codes: G06K 17/00 Methods or arrangements for effecting co-operative working between equipments covered by two or more of main groups G06K1/00 - G06K15/00, e.g. automatic card files incorporating conveying and reading operations
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G16H 10/60 for patient-specific data, e.g. for electronic patient records
• CPC Class Codes: G16H 10/65 stored on portable record carriers, e.g. on smartcards, RFID tags or CD
• CPC Class Codes: G16H 30/40 for processing medical images, e.g. editing
• CPC Class Codes: G16H 40/20 for the management or administration of healthcare resources or facilities, e.g. managing hospital staff or surgery rooms
• CPC Class Codes: G16H 40/67 for remote operation

Abstract

A method and system for providing a medical record management service that supports the creating, storing, accessing, updating, and distributing of patient medical records, especially diagnostic-quality medical imaging, under the control of a patient and the coordinated care of the patient and her physician. According to a representative embodiment, the present invention includes a scanner, a clinical database, an account database, a digitizer, an e-mail server, an image server with an image archive, a web server, an Internet service provider, a web enabler, an expanded memory image archive, and a series of Internet-based software applications and graphical user interfaces that give the patients and physicians access to view and manipulate the information in the clinical database and image archives. The present invention can further include computer-aided detection and a printer capable of producing diagnostic-quality images.

Claims

1. A method for managing medical records comprising the steps of:

(a) establishing an account for a patient;

(b) electronically storing text information associated with the patient;

(c) electronically storing paper documents associated with the patient in files capable of producing legible images;

(d) electronically storing medical images associated with the patient in files capable of producing diagnostic-quality images;

(e) associating the text information, the files of the paper documents, and the files of the medical images with the account; and

(f) providing an authorized user with access to the text information, the files of the paper documents, and the files of the medical images through a system.

2. The method of

claim 1

, further comprising the step of paying a physician to assist the patient in electronically storing the text information, the paper documents, and the medical images.

3. The method of

claim 1

, wherein the step of electronically storing the text information comprises entering textual data through a graphical user interface in communication with the system.

4. The method of

claim 1

, wherein the step of electronically storing the text information comprises transmitting textual data from an existing database.

5. The method of

claim 4

, wherein the existing database is one of Radiology Information System and Hospital Information System.

6. The method of

claim 1

, wherein the step of electronically storing the paper documents comprises one of scanning, faxing, and e-mailing the paper documents.

7. The method of

claim 1

, wherein the step of electronically storing the medical images comprises scanning the medical images into a high-resolution format file.

8. The method of

claim 1

, wherein the step of providing an authorized user with access comprises the steps of:

prompting the authorized user, through a graphical user interface, to query the system for a desired medical record, wherein the desired medical record is one of text information, a paper document, and a medical image;

retrieving the desired medical record from the system; and

transmitting the desired medical record through the graphical user interface to the authorized user.

9. The method of

claim 8

, wherein if the desired medical record is too large for efficient transmission, or if the authorized user does not have hardware capable of displaying the desired medical image, then the method comprises printing a hard copy of the desired medical record and forwarding the hard copy to the authorized user.

10. The method of

claim 1

, further comprising marking portions of the text information, the files of the paper documents, and the files of the medical images as critical information that is needed in an emergency situation, and

wherein the step of providing an authorized user with access comprises displaying the critical information on a single graphical user interface.

11. The method of

claim 10

, further comprising storing the critical information in a portable form.

12. The method of

claim 11

, wherein the portable form is one of a memory card and a personal information carrier.

13. The method of

claim 1

, wherein the text information, the paper documents, and the medical images are electronically stored in a portable form.

14. The method of

claim 1

, wherein the authorized user is one of a physician, a relative of the patient, and the patient.

15. The method of

claim 1

, wherein the step of establishing the account for the patient comprises assigning a unique patient identification and password to the patient,

wherein the authorized user is the patient, and

wherein the step of providing the authorized user with access includes requiring that the authorized user provide the unique patient identification and password.

16. The method of

claim 15

, further comprising the step of assigning an access code to a physician,

wherein the authorized user is the physician, and

wherein the step of providing the authorized user with access includes requiring that the authorized user provide the access code of the physician and the unique patient identification of the patient.

17. The method of

claim 15

, wherein the unique patient identification comprises:

(i) a series of first digits corresponding to one of a social security number of the patient and a random series;

(ii) one or more second digits indicating whether the series of first digits is the social security number of the patient or is the random series; and

(iii) a series of third digits corresponding to a date of birth of the patient.

18. The method of

claim 1

, wherein the step of electronically storing the medical images associated with the patient in files capable of producing diagnostic-quality images comprises the steps of:

(i) retrieving the medical images;

(ii) scanning the medical images into digitized images;

(iii) tagging the medical images with a name of the patient and a unique patient identification of the patient;

(iv) web-enabling the digitized images; and

(v) storing the web-enabled digitized images for access by the authorized user.

19. The method of

claim 18

, wherein the step of scanning the medical images into the digitized images comprises displaying the digitized images on an image workstation and storing the digitized images in a DICOM format.

20. The method of

claim 18

, further comprising querying an account database using the name and the unique patient identification of the patient to retrieve information necessary for completing bills.

21. The method of

claim 18

, wherein before web-enabling the digitized images, the method further comprises the step of storing the digitized images in a cache.

22. A system for managing medical records comprising:

(a) a scanner that digitally encodes images of paper documents into files that are capable of producing legible images;

(b) a clinical database that stores the files that are capable of producing legible images and that stores text information;

(c) a digitizer that digitally encodes medical images into files that are capable of producing diagnostic-quality images;

(d) an image archive that stores the files that are capable of producing diagnostic-quality images;

(e) an image server in communication with the scanner, the clinical database, the digitizer, and the image archive,

wherein the image server receives the files that are capable of producing diagnostic-quality images from the digitizer and transmits the files that are capable of producing diagnostic-quality images to the image archive, and

wherein the image server receives the files that are capable of producing legible images from the scanner and transmits the files that are capable of producing legible images to the clinical database; and

(f) a web server in communication with the image server, wherein the web server provides a plurality of users with access to the files that are capable of producing legible images, to the text information, and to the files that are capable of producing diagnostic-quality images.

23. The system of

claim 22

, further comprising a web-enabler that receives the files that are capable of producing diagnostic-quality images from the image server, temporarily stores the files that are capable of producing diagnostic-quality images, and web-enables the files that are capable of producing diagnostic-quality images.

24. The system of

claim 22

, further comprising an expanded memory image archive in communication with the image server, wherein the expanded memory image archive provides additional memory for storing the files that are capable of producing diagnostic-quality images.

25. The system of

claim 22

, further comprising:

(i) an application that marks critical information in the clinical database and the image archive; and

(ii) a means for storing the critical information in a portable form.

26. The system of

claim 25

, wherein the means for storing the critical information in a portable form is one of a smart card, a flash card, a compact flash card, a personal information carrier, and a portable memory storage device that interfaces directly with a USB port.

27. The system of

claim 22

, further comprising a means for storing, in a portable form, the files that are capable of producing legible images, the text information, and the files that are capable of producing diagnostic-quality images.

28. The system of

claim 22

, further comprising an e-mail server in communication with the web server and the plurality of users, wherein the e-mail server facilitates web-based transmission of the files that are capable of producing legible images, the text information, and the files that are capable of producing diagnostic-quality images from the web server to the plurality of users.

29. The system of

claim 22

, further comprising an account database that stores contact information, demographic information, and financial information of a patient in an account,

wherein the files that are capable of producing legible images and the text information of the clinical database are associated with the account, and

wherein the files that are capable of producing diagnostic-quality images of the image archive are associated with the account.

30. The system of

claim 22

, wherein the plurality of users comprise patients, physicians, and relatives of patients.

31. A method for managing medical records comprising the steps of:

(a) providing a patient with a system that electronically stores medical records;

(b) paying a physician to identify medical records to be stored in an account of the patient in the system; and

(c) entering the identified medical records into the account of the patient.

32. The method of

claim 31

, further comprising the step of paying the physician to identify additional medical records to be stored in the account of the patient and to identify medical records to be removed from the account of the patient.

33. The method of

claim 31

, further comprising the step of giving the physician access to the account of the patient to update the medical records.

34. The method of

claim 31

, further comprising the step of providing the patient with ownership of the medical records in the account.

35. The method of

claim 31

, wherein the medical records include text information, paper documents, and medical images.

36. A method for managing medical image records of a patient comprising the steps of:

(a) registering with an operations center through an imaging center; and

(b) if the imaging center does not have a digitizer or computer-aided detection (CAD) system,

delivering hard copy medical images of the patient to the operations center,

digitizing the hard copy medical images into digitized images at the operations center,

analyzing the digitized images using a CAD system at the operations center,

generating a report at the operations center if a problem is detected in the digitized images,

storing the digitized images and the report, if generated, in an archive, and

returning the hard copy medical images and the report, if generated, to one of the imaging center and the patient.

37. The method of

claim 36

, further comprising the step of:

(c) if the imaging center has a digitizer but does not have a CAD system,

digitizing hard copy medical images of the patient into digitized images at the imaging center,

transmitting the digitized images to the operations center,

analyzing the digitized images using a CAD system at the operations center,

generating a report at the operations center if a problem is detected in the digitized images,

storing the digitized images and the report, if generated, in an archive, and

returning the report, if generated, to one of the imaging center and the patient.

38. The method of

claim 37

, further comprising the step of:

(d) if the imaging center has a digitizer and a CAD system,

digitizing hard copy medical images of the patient into digitized images at the imaging center,

analyzing the digitized images with the CAD system at the imaging center,

generating a report at the imaging center if a problem is detected in the digitized images,

transmitting the digitized images and the report, if generated, to the operations center, and

storing the digitized images and the report, if generated, in an archive.

39. The method of

claim 38

, wherein if the imaging center has a digitizer and a CAD system, the method further comprises ensuring diagnostic quality of the digitized images at the operations center before storing the digitized images in the archive.

40. The method of

claim 38

, further comprising the steps of:

(e) receiving a query for the digitized images at the operations center from an authorized user;

(f) retrieving the digitized images from the archive;

(g) transmitting the digitized images through a network to the authorized user, if the authorized user'"'"'s network connection and workstation support diagnostic-quality images; and

(h) printing a copy of the digitized images and forwarding the copy to the authorized user, if the authorized user'"'"'s network connection and workstation do not support diagnostic-quality images.

41. The method of

claim 40

, wherein the medical images are mammograms.

42. The method of

claim 40

, wherein the authorized user is one of the patient, a physician, and a relative of the patient.

43. The method of

claim 40

, wherein the query is one of a telephone call, a facsimile, an e-mail, and an online request.

44. The method of

claim 40

, wherein the step of registering comprises assigning a unique patient identification to the patient,

wherein the digitized images are associated with the unique patient identification, and

wherein the query references the unique patient identification.

45. The method of

claim 44

, wherein the query includes a password if the authorized user is the patient, and

wherein the query includes an access code if the authorized user is a physician.

46. The method of

claim 38

, wherein the problem is one of an indication of disease and a difference between the report and an underlying read of the hard copy medical images.

47. The method of

claim 38

, wherein the method further comprises:

(e) if the imaging center records digitized images directly from a medical imaging machine,

analyzing the digitized images using a CAD system at the imaging center,

generating a report at the imaging center if a problem is detected in the digitized images,

transmitting the digitized images and the report, if generated, to the operations center, and

storing the digitized images and the report, if generated, in an archive.

48. A system for managing medical records comprising the steps of:

(a) means for establishing an account for a patient;

(b) means for electronically storing text information associated with the patient;

(c) means for electronically storing paper documents associated with the patient in files capable of producing legible images;

(d) means for electronically storing medical images associated with the patient in files capable of producing diagnostic-quality images;

(e) means for associating the text information, the files of the paper documents, and the files of the medical images with the account; and

(f) means for providing an authorized user with access to the text information, the files of the paper documents, and the files of the medical images.

49. The system of

claim 48

, wherein the text information includes at least one of medical data, contact information, demographic information, and financial information associated with the patient.

50. The system of

claim 48

, wherein the paper documents include at least one of electrocardiograms, echocardiograms, and laboratory reports associated with the patient.

51. The system of

claim 48

, wherein the medical images are mammograms of the patient.

52. The system of

claim 48

, wherein the means for electronically storing text information, the means for electronically storing paper documents, and the means for electronically storing medical images comprise a portable memory storage device.

53. The system of

claim 52

, wherein the portable memory storage device is one of a smart card, a flash card, a compact flash card, a personal information carrier, and a portable memory storage device that interfaces directly with a USB port.