Method and system for electronic commingling of hybrid mail

• US 20020184324A1
• Filed: 03/25/2002
• Published: 12/05/2002
• Est. Priority Date: 04/13/2000
• Status: Abandoned Application

• Current Assignee: United Parcel Service Of America Incorporated (United Parcel Service Incorporated)
• Original Assignee: United Parcel Service Of America Incorporated (United Parcel Service Incorporated)
• Inventors: Carlin, Paul N., Johnson, Eugene C.
• Application Number:
  US10/105,614
• Publication Number:
  US 20020184324A1
• Time in Patent Office: Days
• US Class Current: 709/206
• CPC Class Codes: G06F 40/174 Form filling; Merging
• CPC Class Codes: G06Q 10/08 Logistics, e.g. warehousing, loading or distribution; Inventory or stock management
• CPC Class Codes: G07B 17/00024 Physical or organizational aspects of franking systems
• CPC Class Codes: G07B 2017/00072 Hybrid mail, i.e. mail delivered using different physical means along the mail delivery path, e.g. email and envelope
• CPC Class Codes: H04L 51/00 User-to-user messaging in packet-switching networks, transmitted according to store-and-forward or real-time protocols, e.g. e-mail
• CPC Class Codes: H04L 51/42 Mailbox-related aspects, e.g. synchronisation of mailboxes

Abstract

A plurality of hybrid mail jobs from one or more sources are received at a hybrid mail facility in the form of sets of variable data. The variable data are merged with designated fixed data to produce a plurality of individual print files containing page images to be printed. The individual print files are electronically commingled to produce a single commingled print file containing multiple mail jobs. Presorting is performed to order the commingled print file in accordance with sorting criteria. Before production of the finished mail pieces, the commingled print file, if necessary, is divided into a plurality of divided print files corresponding to different classes requiring different printer and/or automated inserter set-ups.

Claims

1. A method for processing hybrid mail, comprising:

receiving at a hybrid mail facility a plurality of mail jobs from a plurality of senders, each mail job comprising variable data corresponding to a plurality of mail pieces to be produced;

generating an electronic data file for each mail job based on the variable data thereof, such that there are a plurality of said electronic data files; and

composing a commingled print file from the plurality of electronic data files, the commingled print file containing images to be printed for each of the plurality of mail jobs, the images including variable data and fixed data.

2. The method of claim 1, wherein the step of generating an electronic data file for each mail job comprises composing an individual print file for each mail job, each individual print file containing images to be printed for a respective one of the mail jobs, the images including variable data and fixed data, and wherein the commingled print file is composed by combining the individual print files for the plurality of mail jobs.

3. The method of claim 2, wherein the step of generating an electronic data file for each mail job further comprises generating an individual journal file corresponding to the individual print file for each mail job, each individual journal file including information indicating where in the individual print file the images are located for each mail piece in the mail job.

4. The method of claim 3, further comprising the step of generating a commingled journal file from the individual journal files, the commingled journal file including information indicating where in the commingled print file the images are located for each mail piece in each mail job.

5. The method of claim 1, further comprising the steps of assigning a class to each mail piece of each mail job on the basis of resources required to produce the mail piece, dividing the commingled print file into a plurality of class-divided print files such that each class-divided print file contains only images that can be printed using the same set of resources, and printing the class-divided print files.

6. The method of claim 1, further comprising the step of presorting the commingled print file.

7. The method of claim 6, wherein the step of presorting includes assigning a container code to each mail piece, the container code indicating which of a plurality of mail containers the mail piece is to be placed in after the mail piece is finished.

8. The method of claim 1, further comprising the steps of:

assigning a unique identifier to each image and including the identifier in the image such that each printed image on a page in a finished mail piece includes the identifier; and

reading the unique identifier on each page before inserting the page into an envelope of a mail piece to ensure that the page is inserted into the correct envelope.

9. The method of claim 1, wherein the mail jobs received at the hybrid mail facility are input from a central collection point.

10. The method of claim 1, wherein the mail jobs received at the hybrid mail facility are input from a plurality of separate sources.

11. The method of claim 1, further comprising the step of performing hygiene on the variable data for each of the mail jobs.

12. The method of claim 1, further comprising the step of performing address correction on the variable data for each of the mail jobs.

14. The method of claim 13, further comprising the steps of:

presorting the commingled print file to associate each mail piece with one of a plurality of containers into which finished mail pieces are to be placed;

assembling a plurality of finished mail pieces, the finished mail pieces including the printed pages; and

placing each of the finished mail pieces into the container that was associated with said mail piece in the presorting step.

15. The method of claim 14, further comprising creating an individual journal file corresponding to each individual print file for each mail job, each individual journal file indicating where the images for each mail piece are located in the corresponding individual print file, wherein the step of combining the individual print files into a commingled print file comprises combining the individual journal files to produce a commingled journal file and using the commingled journal file to assemble the commingled print file.

16. The method of claim 15, wherein the step of presorting comprises presorting the commingled journal file prior to assembling the commingled print file.

18. The system of claim 17, wherein there are a plurality of second processing facilities located in diverse geographic locations, and the first processing facility is further operable to split the variable data for the mail jobs into a plurality of sets of split variable data each corresponding to one of the geographic locations and to transmit each set of split variable data to one of the second processing facilities based on said geographic location.

19. The system of claim 18, wherein the first processing facility is operable to perform hygiene on the variable data.

20. The system of claim 18, wherein at least one of the first and second processing facilities is operable to assign each mail piece of each job to one of a plurality of classes, and each second processing facility is operable to divide the commingled print file into a plurality of divided print files based on the class associated with the images in the commingled print file.

21. The system of claim 18, wherein each second processing facility is operable to presort the commingled print file.

22. The system of claim 18, wherein each second processing facility is operable to assign a unique identifier to each image to be printed on a page and to insert the identifier into each image in the commingled print file, the second processing facility including a printer that prints the commingled print file such that each printed page includes the unique identifier therefor.

23. The system of claim 22, wherein each second processing facility includes insertion equipment operable to read the unique identifier on each page before inserting the page into an envelope to ensure that the page is inserted into the correct envelope.

26. The system of claim 25, wherein the second processor is further operable to associate a container code with each set of images.

27. The system of claim 26, wherein the second processor is further operable to produce a report that matches container codes with mail piece identifiers.

28. The system of claim 25, wherein the first processor is located at a gateway.

13. A method for processing hybrid mail, comprising:

receiving at a hybrid mail facility at least one mail job from each of a plurality of customers, each mail job comprising variable data corresponding to a plurality of mail pieces to be produced;

assigning each mail piece of each job to one of a plurality of classes;

composing an individual print file for each mail job, each individual print file comprising sets of images to be printed, each set of images corresponding to a finished mail piece, the images comprising variable data and fixed data;

combining the individual print files into a commingled print file comprising images from each of the individual print files;

dividing the commingled print file into a plurality of divided print files based on the class associated with the images in the commingled print file; and

printing each of the divided print files to produce printed pages for incorporation into finished mail pieces.

17. A system for processing hybrid mail, comprising:

a first processing facility operable to receive at least one mail job from each of a plurality of customers, each mail job comprising variable data corresponding to a plurality of mail pieces to be produced; and

a second processing facility in communication with the first processing facility and operable to receive variable data therefrom corresponding to mail jobs of two or more of said customers, the second processing facility including a processor operable to;

compose an individual print file for each of the mail jobs, the individual print file comprising sets of images to be printed by a printer, each set of images corresponding to a finished mail piece, the images comprising variable data and fixed data; and

combine the individual print files for the mail jobs into one commingled print file containing images from each of the individual print files.

24. A system for processing hybrid mail, comprising:

a network of processing facilities operable to receive first variable data from a first customer and merge the first variable data with fixed data to form a first print file containing first images to be printed, to receive second variable data from a second customer and merge the second variable data with fixed data to form a second print file containing second images to be printed, to combine the first and second print files into a single commingled print file containing the first and second images, and to print the commingled print file to produce pages for insertion into finished mail pieces, whereby electronic commingling of customers'"'"' mail jobs occurs only after the images are created.

25. A system for processing hybrid mail, comprising:

a plurality of gateways each operable to receive sets of variable data from a plurality of sources, each set of variable data corresponding to a mail job for producing finished mail pieces, the variable data in each set being from one source;

a first processor connected to each of the gateways, the first processor being operable to;

receive a plurality of sets of variable data from the gateways;

split each of the sets of variable data into a plurality of split variable data sets in accordance with at least one criterion for distribution of the variable data; and

distribute the split variable data sets to a plurality of respective mail processing facilities in accordance with the at least one criterion for distribution; and

a plurality of mail processing facilities connected to the first processor, each mail processing facility including a second processor, a printer, and an inserter, the second processor being operable to;

compose a separate print file for each split variable data set received at the respective mail processing facility, the separate print file comprising sets of images to be printed, each set of images corresponding to a finished mail piece, the images comprising variable data and fixed data;

combining separate print files, regardless of the sources thereof, into a commingled print file comprising sets of images from each of the separate print files;

inserting a mail piece identifier in at least one image of each set of images in the commingled print file;

dividing the commingled print file into a plurality of divided print files based upon a class associated each set of images, the class being assigned to each set of images by one of the first and second processors; and

transmitting the divided print files to the printer to cause the printer to print each of the divided print files in turn to produce pages comprising images from the divided print files.