Travel expense reimbursement system and method

• US 20030088487A1
• Filed: 03/04/2002
• Published: 05/08/2003
• Est. Priority Date: 06/01/2001
• Status: Abandoned Application

• Current Assignee: Acer, Inc., Wistron Corporation
• Original Assignee: Acer, Inc., Wistron Corporation
• Inventors: Fan, Tsuey-Jing, Lin, Pei-Yi, Cheng, Wen-Che
• Application Number:
  US10/086,864
• Publication Number:
  US 20030088487A1
• Time in Patent Office: Days
• US Class Current: 705/30
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 40/03 Credit; Loans; Processing thereof
• CPC Class Codes: G06Q 40/12 Accounting

Abstract

A travel expense reimbursement system and a method for the same are introduced. The reimbursement system can receive employee'"'"'s credit card charging data from a credit card company and then can store the charging data into a database. Each of the charging data is respective to a credit card identification code. When the employee uses an employee'"'"'s identification code to login the reimbursement system, the reimbursement system can base on the employee'"'"'s identification code to retrieve the charging data with respect to the credit card identification code of the employee'"'"'s identification code. The employee is allowed to edit the respective charging data and to restore the charging data into the database. The reimbursement system and method can also have the supervisor of the employee to confirm the charging data and then an accounting system to reimburse the travel expense to the employee.

Claims

1. A travel expense reimbursement method, applied to a travel expense reimbursement system of the computer facility in a business entity, each employee of the business entity having an individual employee'"'"'s identification code for the respective employee to login the reimbursement system, the employee charging the expenses to a credit card issued by a specific credit card company during his/her traveling, the credit card including an individual credit card identification code with respect to the employee'"'"'s identification code, said method comprising the steps of:

receiving by the reimbursement system the charging data from the credit card company and thereafter storing the charging data into a credit card charging record database, in which each of the charging data is respective to a credit card identification code;

login-ing the reimbursement system by the employee using the employee'"'"'s identification code, the reimbursement system based on the employee'"'"'s identification code to retrieve, from the credit card charging record database, all charging data of a travel with respect to the credit card identification code and the employee'"'"'s identification code for forming a charging record document respective to the travel; and

editing by the employee the charging record document and thereafter restoring the edited charging record document into the credit card charging record database.

2. The travel expense reimbursement method according to claim 1 further includes the step of:

after said employee restoring said edited charging record document into said credit card charging record database, notifying by said reimbursement system the supervisor of said employee to login said travel expense reimbursement system to access said edited charging record document, and restore said edited charging record document into said credit card charging record database after the supervisor confirming said edited charging record document.

3. The travel expense reimbursement method according to claim 2 further includes the step of:

after said supervisor confirming said edited charging record document and restoring the confirmed edited charging record document into said credit card charging record database, forwarding by the reimbursement system the confirmed edited charging record document to an accounting system of said business entity, and then the accounting system based on the confirmed edited charging record document transferring a respective amount of money into the bank account of said employee.

4. The travel expense reimbursement method according to claim 1, wherein said employee is authorized by said reimbursement system to delete a specific one of said charging data of said charging record document when said employee edits said charging record document.

5. The travel expense reimbursement method according to claim 1, wherein said employee is authorized by said reimbursement system to add at least a specific new charging data into said charging record document when said employee edits said charging record document.

6. The travel expense reimbursement method according to claim 1, wherein said employee is authorized by said reimbursement system to amend a specific one of said charging data of said charging record document when said employee edits said charging record document.

7. A travel expense reimbursement system, constructed in the computer facility in a business entity, each employee of the business entity having an individual employee'"'"'s identification code to login the reimbursement system, the employee charging the expenses to a credit card issued by a specific credit card company during his/her traveling, the credit card including an individual credit card identification code with respect to the employee'"'"'s identification code, receiving employee'"'"'s charging data from the credit card company, said system comprising:

a credit card charging record database for storing the charging data, in which each of the charging data is respective to a credit card identification code; and

a database management program for the employee to retrieve all charging data of a travel with respect to the credit card identification code and the employee'"'"'s identification code from the credit card charging record database for forming a charging record document respective to the travel when the employee uses the employee'"'"'s identification code to login the reimbursement system, for allowing the employee to edit the charging record document, and for restoring the edited charging record document into the credit card charging record database.

8. The travel expense reimbursement system according to claim 7 further includes a plurality of control modules for, after said employee restores said edited charging record document into said credit card charging record database, said control modules notify the supervisor of said employee to login said reimbursement system to assess said edited charging record document, and restore said edited charging record document into said credit card charging record database after the supervisor confirms said edited charging record document.

9. The travel expense reimbursement system according to claim 8, wherein after said supervisor confirms said edited charging record document and restores the confirmed edited charging record document into said credit card charging record database, said control modules forward the confirmed edited charging record document to an accounting system of said business entity, and then the accounting system bases on the confirmed edited charging record document to transfer a respective amount of money into the bank account of said employee.

10. The travel expense reimbursement system according to claim 7, wherein said database management program allows said employee to delete a specific one of said charging data of said charging record document when said employee edits said charging record document.

11. The travel expense reimbursement system according to claim 7, wherein said database management program allows said employee to add at least a specific new charging data into said charging record document when said employee edits said charging record document.

12. The travel expense reimbursement system according to claim 7, wherein said database management program allows aid employee to amend a specific one of said charging data of said charging record document when said employee edits said charging record document.

13. The travel expense reimbursement system according to claim 7, wherein said computer facility is a network server.