Document collaboration suite using a common database

• US 20030112273A1
• Filed: 04/30/2002
• Published: 06/19/2003
• Est. Priority Date: 12/17/2001
• Status: Abandoned Application

• Current Assignee: GATX European Technology Ventures
• Original Assignee: Workshare Technology Incorporated
• Inventors: Hadfield, Barrie Alan, Hopkins, Steve, Glover, Robin Wallace, Coates, Stephen John
• Application Number:
  US10/136,733
• Publication Number:
  US 20030112273A1
• Time in Patent Office: Days
• US Class Current: 345/751
• CPC Class Codes: G06Q 10/10 Office automation; Time management

Abstract

A system and method is provided for document collaboration between a managing author using a document management system (DMS), and one or more contributing authors. The system includes: a common storage area coupled to a plurality of user computer systems via a communications network; manager software stored on a first user computer system, where the manager software exclusively controls change to a document stored in the common storage area; and contributor software stored on a second user computer system, where the contributor software provides a proposed change to a replica of the document stored in the common storage area.

Claims

1. A method using a computer system for collaboration on a document stored in a computer readable medium, between a managing author and a contributing author, comprising:

assigning computer access rights to said document by said managing author, said computer access rights exclusively controlling changes to said document;

creating a replica of said document using said computer system, when said contributing author accesses said document for editing;

causing a change to said replica, when said contributing author edits said replica; and

incorporating said change into said document, if said change is accepted by said managing author.

2. The method of claim 1 wherein said replica is stored in said computer readable medium.

3. The method of claim 2 wherein said computer readable medium is a common database accessible by both said managing author and said contributing author.

4. The method of claim 1 wherein said document is a word processing document.

5. The method of claim 4 wherein said word processing document is a Microsoft®

Word document.

6. A system for document collaboration between a plurality of user computers linked via a communications network, comprising:

a common storage area coupled to said plurality of user computers via said communications network;

manager software stored on a first user computer of said plurality of user computers, said manager software for exclusively controlling change to a document stored in said common storage area; and

contributor software stored on a second user computer of said plurality of user computers, said contributor software providing a proposed change to a replica of said document, said replica stored in said common storage area.

7. The system of claim 6 wherein said proposed change is incorporated into said document by said manager software.

8. The system of claim 7 wherein said common storage includes a revision comprising said incorporated proposed change to said document.

9. The system of claim 6 wherein said common storage area is a Document Management System (DMS).

10. The system of claim 9 wherein said DMS comprises a response comprising said proposed change.

11. The system of claim 6 wherein said document is an evolving document.

12. The system of claim 6 wherein said common storage area is part of a local file system.

13. The system of claim 6 wherein said common storage area is part of a collaboration server.

14. The system of claim 6 wherein said manager software and said contributor software are part of a single executable program.

15. The system of claim 6 wherein said common storage area comprises a revision object, said revision object having a response object.

16. A method for document collaboration using a contributor computer and a manager computer connected together via a network, said method comprising:

said contributor computer receiving a replica of a document sent by said manager computer, wherein said replica and said document are stored in a common database;

generating a proposed change by editing said replica; and

displaying by said contributor computer of a portion of said document having said proposed change, after said proposed change is incorporated by said manager computer into said document.

17. The method of claim 16 wherein said common database is database selected from a group consisting of a DMS, a collaboration server database, and a flat file.

18. The method of claim 16 wherein said portion of said document having said proposed change being displayed is part of a next revision of said document.

19. A method for document collaboration using a plurality of contributing computers and a managing computer, said manager computer controlling changes to a document, said method comprising:

displaying a part of a first replica of said document by a first computer of said plurality of contributing computers; and

concurrently with said displaying said part of said first replica, said first computer displaying a part of a second replica of said document, wherein said second replica comprises a change to said document by a second computer of said plurality of contributing computers.

20. The method claim 19 further comprising sending a change to said first replica by said first computer to said manager computer for changing said document.

21. The method claim 19 wherein said document and said replica is stored in a common data storage area.

22. The method claim 19 wherein said first computer reads a common data storage area comprising said first replica and second replica.

23. The method claim 22 wherein said common data storage area comprises a DMS.

24. The method claim 22 wherein said common data storage area comprises a collaboration server.

25. A system for document collaboration comprising:

a computer storage area; and

a software application stored in a computer readable medium, executing on a computer connected to said computer storage area, said software application comprising a manager mode for controlling changes to a document stored in said computer storage area and a contributor mode for providing a proposed change to a replica of said document, said replica stored in said computer storage area.

26. The system of claim 25 wherein said manager mode exclusively determines if said proposed change is accepted for incorporation into said document.

27. The system of claim 25 wherein said document is a word processing document.

28. A system for document collaboration between a first contributing computer, a second contributing computer, and a managing computer, comprising:

a database coupled to said second contributing computer, said database storing a document, a first replica of said document, and a second replica of said document, wherein said first replica comprises an edit from said first contributing computer; and

a display of said second contributing computer comprising a first window comprising said edit and a second window comprising a part of said second replica.

29. The system of claim 28 further comprising a contributor application stored on said second contributing computer for editing said second replica.

30. The system of claim 28 wherein said display further comprises a change summary window displaying said edit.

31. The system of claim 30 wherein said display further comprises a control to hide said change summary window.

32. The system of claim 28 wherein said first window displays said edit using a redlined format.

33. The system of claim 28 wherein said display further comprises a refresh control to add a third window to said display when a third replica of said document is edited by a third contributing computer.

34. The system of claim 33 wherein said first window and said third window are tabbed.

35. The system of claim 28 wherein a third window is automatically added to said display, when edits to a third replica of said document by a third contributing computer are submitted to said managing computer.

36. The system of claim 28 wherein said display further comprises a synchronization control for aligning said edit in said first window with corresponding text in said second window.

37. The system of claim 28 wherein said second contributing computer can only view, but not change, said first replica.

38. A system for document collaboration between a managing author and a contributing author, comprising:

an application program stored in a computer readable medium comprising;

code for creating a replica of an original document for use by said contributing author;

code for receiving a response, comprising proposed changes to said replica, from said contributing author; and

code for incorporating said proposed changes into said original document, when accepted by said managing author; and

a database, connected to said computer readable medium, for storing said original document, said replica, and said response.

39. The system of claim 38 wherein said replica remains in said database during editing by said contributing author.

40. The system of claim 38 wherein said database in a DMS.

41. The system of claim 38 wherein said database is an objected oriented database that is part of a collaboration server.

42. A data structure stored in a computer readable medium for maintaining proposed and accepted changes to an original document in a document collaboration between a managing author and one or more contributing authors, said data structure comprising:

a document object associated with said original document;

a revisions collection object associated with said document object, said revisions collection object, comprising one or revision objects, wherein a revision object comprises a revision sent to a contributing author for review; and

a responses collection object associated with said revision object, said responses collection object, comprising one or response objects, wherein a response object comprises a response having proposed changes to said revision from said contributing author.

43. The data structure of 42 further comprising a collaboration object, wherein said collaboration object comprises said document object.

44. A method for collaboration between a plurality of contributing authors and a managing author using a common database, comprising:

said managing author providing a document for review by said plurality of contributing authors;

a first contributing author of said plurality of contributing authors storing a first proposed change to said document in said common database;

a second contributing author of said plurality of contributing authors storing a second proposed change to said document in said common database;

displaying on a display used by said first contributing author said second proposed change; and

displaying on a display used by said second contributing author said first proposed change.

45. The method of claim 44 wherein said displaying on said display at said first contributing author and said displaying on said display at said second contributing author is performed concurrently.

46. The method of claim 44 further comprising displaying on a display at said managing author said first proposed change and said second proposed change.

47. A computer-readable medium containing instructions for causing a computer system to provide an application with an interface for manipulating objects in a database, said database used for document collaboration, said instructions comprising:

adding a revision object when a document is added to said document collaboration;

distributing for review by a contributing author a replica of said document; and

associating a response object with said revision object based on a response received from said contributing author.

48. The instructions of claim 47 further comprising creating another revision of said document for review by another contributing author.