System and method for managing a procurement process

• US 20030120477A1
• Filed: 10/23/2002
• Published: 06/26/2003
• Est. Priority Date: 10/23/2001
• Status: Active Grant

• Current Assignee: Ent Services Development Corporation LP (DXC Technology Company)
• Original Assignee: Electronic Data Systems Corporation (Perspecta, Inc.)
• Inventors: Tehrani, Saeid, Kruk, Jeffrey M., Quigney, Peter P., Richards, Paul J.
• Granted Patent: US 7,165,036 B2
• Time in Patent Office: Days
• US Class Current: 704/2
• CPC Class Codes: G06F 16/34 Browsing; Visualisation therefor
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: G06F 2216/03 Data mining
• CPC Class Codes: G06F 40/237 Lexical tools
• CPC Class Codes: G06F 40/247 Thesauruses; Synonyms
• CPC Class Codes: G06F 40/30 Semantic analysis
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 10/063 Operations research, analysis or management
• CPC Class Codes: G06Q 10/06312 Adjustment or analysis of established resource schedule, e.g. resource or task levelling, or dynamic rescheduling
• CPC Class Codes: G06Q 10/06313 Resource planning in a project environment
• CPC Class Codes: G06Q 10/06315 Needs-based resource requirements planning or analysis
• CPC Class Codes: G06Q 10/0637 Strategic management or analysis, e.g. setting a goal or target of an organisation; Planning actions based on goals; Analysis or evaluation of effectiveness of goals
• CPC Class Codes: G06Q 10/06375 Prediction of business process outcome or impact based on a proposed change
• CPC Class Codes: G06Q 10/06395 Quality analysis or management
• CPC Class Codes: G06Q 10/087 Inventory or stock management, e.g. order filling, procurement or balancing against orders
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 30/06 Buying, selling or leasing transactions
• CPC Class Codes: G06Q 30/0605 Supply or demand aggregation

Abstract

A method of managing contracts is provided. The method includes storing a storing a plurality of electronic contracts including unstructured text. The method further includes determining one or more linguistic patterns associated with a business parameter and generating linguistic rules based on the one or more linguistic patterns. The method further includes extracting particular information regarding the business parameter from the plurality of contracts using one or more of the linguistic rules. The method further includes generating a visual output based on at least a portion of the extracted information.

Claims

1. A method of managing a procurement process, comprising:

storing a plurality of electronic contracts including unstructured textual data;

determining one or more linguistic patterns associated with a variety of business parameters;

generating linguistic rules based on the one or more linguistic patterns;

using text mining tools to extract particular information regarding the variety of business parameters from the unstructured textual data using one or more of the linguistic rules;

collecting procurement data from a plurality of data sources, the procurement data including information regarding a plurality of procurement events;

wherein one or more of the data sources has an associated source-specific product catalog;

storing a global catalog specifying, for each of a plurality of products, mapping relationships between source-specific product attributes specified by the one or more source-specific product catalogs and one or more generic attributes specified by the global catalog;

automatically mapping the source-specific attributes associated with products identified by the collected procurement data to the corresponding generic attributes based on the mapping relationships;

for each of a plurality of business divisions of a business entity, generating a set of spend formulas for determining spending associated with that business division;

generating a set of supplier intelligence business rules regarding a procurement process, each supplier intelligence business rule interrelating at least one spend formula associated with a first one of the business divisions with at least one spend formula associated with a second one of the business divisions;

automatically analyzing at least a portion of the procurement data based on one or more of the set of supplier intelligence business rules to determine the financial effects of a decision made by the first business division on the second business division;

wherein the analysis includes identifying information regarding particular products based on the generic attributes associated with the one or more products.

2. The method of claim 1, wherein:

the automatic analysis includes determining a financial business opportunity based on the analysis; and

the method further includes automatically generating a visual output illustrating the financial business opportunity.

3. The method of claim 1, further comprising:

storing a set of business compliance rules specifying conditions for a procurement event to be compliant;

performing an automatic spending analysis of a portion of the collected procurement data to determine a set of spending information; and

performing an automatic compliance analyses to determine whether or not a particular procurement event is compliant or non-compliant;

wherein the compliance analyses is based on a portion of the extracted information, a portion of the set of spending information, and one or more of the set of business compliance rules.

4. The method of claim 1, wherein the automatic analysis includes:

determining a total cost associated with the procurement process; and

determining the financial effects of a particular procurement decision of one business divisions on the total cost associated with the procurement process.

5. The method of claim 1, further comprising automatically generating a three-dimensional data visualization indicating the results of the analysis.

6. The method of claim 1, further comprising automatically generating a three-dimensional data visualization illustrating the relationship between at least two of the business divisions.

7. The method of claim 1, wherein the automatic analysis includes performing one or more simulations, each simulation including:

selecting a set of hypothetical procurement decisions regarding the procurement process; and

determining a total cost associated with the procurement process based on the set of hypothetical procurement decisions selected for that simulation; and

8. The method of claim 1, wherein collecting procurement data from a plurality of data sources comprises:

collecting procurement data from a plurality of data sources;

periodically receiving additional procurement data from one or more of the plurality of data sources; and

updating the procurement data based on the additional procurement data.

9. The method of claim 1, further comprising:

automatically generating a visual output based on the analysis;

receiving a request for a business intelligence report, the request being initiated based on an analysis of the visual output;

analyzing at least a portion of the collected procurement data; and

automatically generating the business intelligence report in response to the request based on the analysis of the collected procurement data.

10. Software for managing a procurement process, the software being embodied in computer-readable media and when executed operable to:

cause storage of a plurality of electronic contracts including unstructured textual data;

determine one or more linguistic patterns associated with a variety of business parameters;

generate linguistic rules based on the one or more linguistic patterns;

using text mining tools to extract particular information regarding the variety of business parameters from the unstructured textual data using one or more of the linguistic rules;

collect procurement data from a plurality of data sources, the procurement data including information regarding a plurality of procurement events;

wherein one or more of the data sources has an associated source-specific product catalog;

cause storage of a global catalog specifying, for each of a plurality of products, mapping relationships between source-specific product attributes specified by the one or more source-specific product catalogs and one or more generic attributes specified by the global catalog;

map the source-specific attributes associated with products identified by the collected procurement data to the corresponding generic attributes based on the mapping relationships;

for each of a plurality of business divisions of a business entity, generate a set of spend formulas for determining spending associated with that business division;

generate a set of supplier intelligence business rules regarding a procurement process, each supplier intelligence business rule interrelating at least one spend formula associated with a first one of the business divisions with at least one spend formula associated with a second one of the business divisions;

analyze at least a portion of the procurement data based on one or more of the set of supplier intelligence business rules to determine the financial effects of a decision made by the first business division on the second business division;

wherein the analysis includes identifying information regarding particular products based on the generic attributes associated with the one or more products.

11. The software of claim 10, further operable to:

cause storage of a set of business compliance rules specifying conditions for a procurement event to be compliant;

perform a spending analysis of a portion of the collected procurement data to determine a set of spending information; and

perform a compliance analyses to determine whether or not a particular procurement event is compliant or non-compliant;

wherein the compliance analyses is based on a portion of the extracted information, a portion of the set of spending information, and one or more of the set of business compliance rules.

12. The software of claim 10, wherein the analysis includes:

determining a total cost associated with the procurement process; and

determining the financial effects of a particular procurement decision of one business divisions on the total cost associated with the procurement process.

13. The software of claim 10, further operable to generate a three-dimensional data visualization illustrating the relationship between at least two of the business divisions.

14. The software of claim 10, wherein the automatic analysis includes performing one or more simulations, each simulation including:

selecting a set of hypothetical procurement decisions regarding the procurement process; and

determining a total cost associated with the procurement process based on the set of hypothetical procurement decisions selected for that simulation; and

15. The software of claim 10, wherein collecting procurement data from a plurality of data sources comprises:

collecting procurement data from a plurality of data sources;

periodically receiving additional procurement data from one or more of the plurality of data sources; and

updating the procurement data based on the additional procurement data.

16. A system for managing a procurement process, comprising:

a contracts database operable to store a plurality of electronic contracts include unstructured textual data;

a linguistic rule database operable to store linguistic rules generated based on one or more linguistic patterns associated with a business parameter;

a text mining module operable to use text mining tools to extract particular information regarding the business parameter from the unstructured textual data using one or more of the linguistic rules; and

a procurement data warehouse operable to collect procurement data from a plurality of data sources, the procurement data including information regarding a plurality of procurement events;

wherein one or more of the data sources has an associated source-specific product catalog;

a global catalog module operable to;

store a global catalog specifying, for each of a plurality of products, mapping relationships between source-specific product attributes specified by the one or more source-specific product catalogs and one or more generic attributes specified by the global catalog; and

map the source-specific attributes associated with products identified by the collected procurement data to the corresponding generic attributes based on the mapping relationships;

a supplier intelligence business rules database operable to store a set of supplier intelligence business rules, each supplier intelligence business rule generated based on a variety of business parameters and interrelating at least one spend formula associated with a first one of the business divisions with at least one spend formula associated with a second one of the business divisions; and

a supplier intelligence analysis module operable to analyze at least a portion of the procurement data based on one or more of the set of supplier intelligence business rules to determine the financial effects of a decision made by the first business division on the second business division;

wherein the analysis includes identifying information regarding particular products based on the generic attributes associated with the one or more products.

17. The system of claim 16, further comprising:

a compliance rules database operable to store of a set of business compliance rules specifying conditions for a procurement event to be compliant;

a spending analysis module operable to analyze a portion of the collected procurement data to determine a set of spending information; and

a spending compliance analysis module operable to determine whether or not a particular procurement event is compliant or non-compliant;

wherein the compliance analyses is based on a portion of the extracted information, a portion of the set of spending information, and one or more of the set of business compliance rules.

18. The system of claim 16, wherein the analysis includes:

determining a total cost associated with the procurement process; and

determining the financial effects of a particular procurement decision of one business divisions on the total cost associated with the procurement process.

19. The system of claim 16, further comprising a data visualization module operable to generate a three-dimensional data visualization illustrating the relationship between at least two of the business divisions.

20. The system of claim 16, wherein the analysis performed by the supplier intelligence analysis module includes performing one or more simulations, each simulation including:

selecting a set of hypothetical procurement decisions regarding the procurement process; and

determining a total cost associated with the procurement process based on the set of hypothetical procurement decisions selected for that simulation; and

21. The system of claim 16, wherein collecting procurement data from a plurality of data sources comprises:

collecting procurement data from a plurality of data sources;

periodically receiving additional procurement data from one or more of the plurality of data sources; and

updating the procurement data based on the additional procurement data.