Electronic document tracking

• US 20030217008A1
• Filed: 02/20/2003
• Published: 11/20/2003
• Est. Priority Date: 02/20/2002
• Status: Abandoned Application

• Current Assignee: Michael P. Keohane, Millard J. Habegger, Todd D. Mytkowicz
• Original Assignee: Michael P. Keohane, Millard J. Habegger, Todd D. Mytkowicz
• Inventors: Mytkowicz, Todd D., Habegger, Millard J., Keohane, Michael P.
• Application Number:
  US10/370,024
• Publication Number:
  US 20030217008A1
• Time in Patent Office: Days
• US Class Current: 705/51
• CPC Class Codes: G06Q 10/10 Office automation; Time management

Abstract

A system and method for tracking an electronic document includes a document preparation tool that can accept document content and form data, encrypt the content data, provide a document ID, prepare instructions for generating a data input form and package the encrypted data, document ID and instructions in the electronic document. When a user accesses the electronic document, the instructions can display the data input form to the user. A local file containing the document ID and the user ID can be created on the user'"'"'s computer system and the content can be decrypted and presented to the user. Files on the document can be updated to include the user ID and a listing of the actions taken by the user with respect to the opened document and the data in the local file and document files can be transmitted to a server for storage in a database.

Claims

1. A computer-readable medium containing instructions for controlling a computer system to track access to an electronic document by controlling the computer system to:

obtain user demographic information upon initiation of access to the document by the user from a user system;

record the user demographic information to a local file on the user system when the user demographic information is new user demographic information;

record a user identification to an access history file of the document when the user demographic information is new user demographic information, the user identification based on the user demographic information.

record access data to a tracking database for the document; and

present the electronic document to the user.

2. The computer-readable medium of claim 1, wherein obtaining user demographic information comprises:

determining if the local file exists;

executing instructions in the document to display a form to the user when the local file does not exist, the form for inputting user demographic information by the user;

determining if the local file contains demographic information to populate the form when the local file does exist;

populating the form with the demographic data from the local file and displaying the form to the user when the demographic information contained in the local file does not fully populate the form; and

accepting user input of demographic information to populate the form.

3. The computer-readable medium of claim 2, wherein the form is a graphical user interface form, including at least one of a PDF form and a HyperText Markup Language form.

4. The computer-readable medium of claim 2, comprising:

determining if a network connection between the user system and a server is operable; and

uploading the access data to the server when the network connection is operable.

5. The computer-readable medium of claim 4, wherein recording access data further comprises recording user actions taken after the electronic document is presented to the user.

6. The computer-readable medium of claim 4, wherein uploading comprises encoding the access data as eXtensible Markup Language instructions for transmission to the server via a HyperText Transfer Protocol POST command.

7. The computer-readable medium of claim 4, comprising:

encoding portions of the access data as eXtensible Markup Language instructions for transmission to the server via HyperText Transfer Protocol POST commands; and

queuing the eXtensible Markup Language instructions when the network connection is not operable.

8. The computer-readable medium of claim 2, wherein recording access data further comprises recording user actions taken after the electronic document is presented to the user.

9. The computer-readable medium of claim 1, comprising:

determining, prior to obtaining the user demographic information, if computer code for presenting the electronic document to the user resides on the user system; and

downloading the instructions to access the electronic document to the user system when the computer code for presenting the electronic document to the user does not reside on the user system.

10. The computer-readable medium of claim 1, wherein the tracking database resides on at least one of the user system and a remote server in communication with the user system via a network connection.

11. The computer-readable medium of claim 10, comprising:

determining if the network connection is operable; and

uploading the access data to the server when the network connection is operable.

12. The computer-readable medium of claim 11, further comprising:

appending a document ID to the local file when the user is a new user; and

appending a user ID to the access data.

13. The computer-readable medium of claim 11, wherein uploading comprises encoding the access data as eXtensible Markup Language instructions for transmission to the server via a HyperText Transfer Protocol POST command.

14. The computer-readable medium of claim 11, comprising:

encoding portions of the access data as eXtensible Markup Language instructions for transmission to the server via HyperText Transfer Protocol POST commands; and

queuing the eXtensible Markup Language instructions when the network connection is not operable.

15. The computer-readable medium of claim 1, wherein the access data comprises at least one of demographic information, user system information, time of access and document identification information.

16. The computer-readable system of claim 1, wherein recording access data further comprises recording user actions taken after the electronic document is presented to the user.

17. The computer-readable medium of claim 1, wherein presenting the electronic document comprises decrypting the content of the document.

18. The computer-readable medium of claim 1, containing instructions to generate a map from the tracking database to trace at least one chain of users accessing the electronic document.

19. A computer system for tracking access to an electronic document, comprising:

a tool module to accept client document content data and form data and prepare the electronic document for tracking access to the electronic document;

an application module activated by a user accessing the document, the application module obtaining user demographic information;

a server obtaining the user demographic information from the application module;

a database accessible to the server to store the user demographic information; and

an interface for presenting the user demographic data to a client.

20. The computer system of claim 19, wherein the tool module comprises:

an encrypter to encrypt the content data;

a form generator to prepare instructions for the application module to present a demographic information input form to the user;

an identification module to prepare a document identifier for the electronic document; and

a packager to assemble the encrypted data, the instructions and the document identifier into the electronic document.

21. The computer system of claim 20, wherein the identification module combines a timestamp and a hash of the content data to prepare the document identifier.

22. The computer system of claim 19, wherein the interface formats the user demographic data for presentation in one of a PDF format, HyperText Markup Language format and Graphical User Interface format.

23. The computer system of claim 19, wherein the database comprises listings of users accessing documents of the client, the interface sorting and filtering the listings to present different subsets of the user demographic information to the client.

24. The computer system of claim 23, wherein the interface downloads the listings to the client as a relational database file.

25. A computer-readable medium containing instructions for controlling a computer system to prepare an electronic document for tracking of the electronic document, by:

receiving form data and content data from a client;

preparing instructions for generating a data input form based on the form data;

packaging the content data and instructions so as to create the electronic document; and

assigning a document identifier to the electronic document.

26. The computer-readable instructions of claim 25, wherein packaging comprises:

encrypting the content data;

associating an application for decrypting the content data with the electronic document; and

layering the data input form over the encrypted content data to display the data input form until user inputs to the form are obtained.

27. The computer-readable instructions of claim 25, wherein assigning a document identifier comprises combining a timestamp and a hash of the content data.

28. An electronic document disposed on computer-readable medium and configured for tracking access to the document, comprising:

encrypted content;

a document identifier;

an access history file; and

computer code for presenting a data input form to a user accessing the document, the data input form being layered on the content to prevent access to the content until the user inputs the data to the form.

29. The electronic document of claim 28, wherein the document identifier comprises a timestamp and a content hash.

30. The electronic document of claim 28, comprising computer code for downloading an application for decrypting the content.

31. The electronic document of claim 28, wherein the access history file includes a listing of users accessing the document.

32. The electronic document of claim 31, wherein the listing of users accessing the document includes user demographic data taken from user inputs to the data input form.