Increasing the level of automation when scheduling and managing meetings

• US 20030217073A1
• Filed: 05/14/2002
• Published: 11/20/2003
• Est. Priority Date: 05/14/2002
• Status: Abandoned Application

• Current Assignee: Microsoft Technology Licensing LLC (Microsoft Corporation)
• Original Assignee: Microsoft Technology Licensing LLC (Microsoft Corporation)
• Inventors: Masterson, Joseph Patrick, Walther, Dan E.
• Application Number:
  US10/144,921
• Publication Number:
  US 20030217073A1
• Time in Patent Office: Days
• US Class Current: 707/104.1
• CPC Class Codes: G06Q 10/109 Time management, e.g. calendars, reminders, meetings or time accounting

Abstract

A managing computer system increases the level of automation when scheduling and managing meetings. A meeting scheduler determines that a meeting is to be scheduled and accesses information relevant to the availability of potential meeting attendants. Relevant information may include time availability of attendants and locations, priority levels associated with attendants, and whether or not specific attendants are required. Based on the relevant information, the meeting scheduler automatically determines at least one potential meeting that satisfies predetermined criteria. If the circumstances surrounding a currently-scheduled meeting change, information relevant to the currently-scheduled meeting is identified. Identified information may include changes in the status of meeting attendants, meeting locations, and documents associated with a meeting. The identified information may be automatically accessed and made available to at least one meeting attendant. Information may be made available by transferring electronic messages to computer systems associated with meeting attendants.

Claims

1. In a network environment that includes at least a scheduling computer system, a method for scheduling meetings for a user so as to relieve an individual meeting organizer from having to manually record and interpret availability data for meeting attendants, the method comprising the following:

an act of determining that a meeting is to be scheduled among a plurality of meeting attendants;

an act of accessing supplemental information relevant to at least some of the plurality of meeting attendants; and

an act of automatically determining at least one potential meeting based on the supplemental information.

2. The method as recited in claim 1, wherein the act of determining that a meeting is to be scheduled among a plurality of meeting attendants comprises the following:

an act of receiving data indicating that a meeting is to be scheduled.

4. The method as recited in claim 2, wherein the act of receiving data indicating that a meeting is to scheduled comprises the following:

an act of receiving data from an input device associated with the scheduling computer system.

5. The method as recited in claim 2, wherein the act of receiving data indicating that a meeting is to scheduled comprises the following:

an act of receiving data from the scheduling computer system.

6. The method as recited in claim 1, wherein the act of determining that a meeting is to be scheduled among a plurality of meeting attendants comprises the following:

an act of processing data indicating that a meeting is to be scheduled.

7. The method as recited in claim 1, wherein the act of accessing supplemental information relevant to at least some of the plurality of meeting attendants comprises the following:

an act of accessing primary information for at least some of the plurality of meeting attendants along with supplemental information for at least some of the plurality of meeting attendants.

8. The method as recited in claim 1, wherein the act of accessing supplemental information relevant to least some of the plurality of meeting attendants comprises the following:

an act of accessing priority levels for at least some of the plurality of meeting attendants.

9. The method as recited in claim 1, wherein the act of accessing supplemental information relevant to at least some of the some of the plurality of meeting attendants comprises the following:

an act of accessing data files that are relevant to at least some of the meeting attendants.

10. The method as recited in claim 1, wherein the act of automatically determining at least one potential meeting based on the supplemental information comprises the following:

an act of a meeting scheduler automatically determining at least one potential meeting.

11. The method as recited in claim 1, wherein the act of automatically determining at least one potential meeting based on the supplemental information comprises the following:

an act of automatically determining that at least one potential meeting satisfies predetermined criteria.

12. The method as recited in claim 1, wherein the act of automatically determining at least one potential meeting based on the supplemental information comprises the following:

an act of automatically determining rankings for a plurality of potential meetings.

13. The method as recited in claim 12, wherein the act of automatically determining rankings for a plurality of potential meetings comprises the following:

an act of automatically determining rankings for a plurality of potential meetings based on the strictness with which the meetings satisfy predetermined criteria.

14. The method as recited in claim 12, wherein the act of automatically determining rankings for a plurality of potential meetings comprises the following:

an act of automatically determining rankings for a plurality of potential meetings based on the of the level of the predetermined criteria that are satisfied.

15. The method as recited in claim 1, further comprising:

an act of presenting the at least one potential meeting at an output device.

16. In a network environment that includes at least a scheduling computer system, a method for scheduling meetings for a user so as to relieve an individual meeting organizer from having to manually record and interpret availability data for meeting attendants, the method comprising the following:

a step for receiving availability information for one or more meeting attendants; and

an act of automatically determining at least one potential meeting time based on the information.

17. In a network environment that includes at least a managing computer system, a method for managing currently-scheduled meetings for a user so as to notify meeting attendants of relevant information associated with a currently-scheduled meeting, the method comprising the following:

an act of identifying a currently-scheduled meeting that has a plurality of meeting attendants;

an act of identifying relevant information for the currently-scheduled meeting;

an act of automatically accessing the information; and

an act of automatically providing the information so as to be available to at least one of the meeting attendants.

3. The method as recited in claim 23 wherein the act of receiving data indicating that a meeting is to scheduled comprises the following:

act of receiving data from a computer system that is network connectable to the scheduling computer system.

18. The method as recited in claim 17, wherein the act of identifying a currently-scheduled meeting that has a plurality of meeting attendants comprises the following:

an act of a meeting identification module receiving meeting management data associated with a currently-scheduled meeting.

19. The method as recited in claim 17, wherein the act of a meeting identification module receiving meeting management data associated with a currently-scheduled meeting comprises the following:

an act of receiving meeting management data associated with change in the availability of a meeting attendant.

20. The method as recited in claim 17, wherein the act of a meeting identification module receiving meeting management data associated with a currently-scheduled meeting comprises the following:

an act of receiving meeting management data associated with a change in the availability of a location.

21. The method as recited in claim 17, wherein the act of a meeting identification module receiving meeting management data associated with a currently-scheduled meeting comprises the following:

an act of receiving meeting management data associated with a change in a document.

22. The method as recited in claim 17, wherein the act of identifying a currently-scheduled meeting that has a plurality of meeting attendants comprises the following:

an act of referring to a scheduled meetings database.

23. The method as recited in claim 17, wherein the act of identifying relevant information for the currently-scheduled meeting comprises the following:

an act of identifying addresses associated with the relevant information.

24. The method as recited in claim 17, wherein the act of identifying addresses associated with the relevant information comprises the following:

an act of identifying electronic messaging addresses associated with meeting attendants that are to attend the currently-scheduled meeting.

25. The method as recited in claim 17, wherein the act of identifying relevant information for the currently-scheduled meeting comprises the following:

an act of identifying relevant information contained in at least one remote computer system that is network connectable to the managing computer system.

26. The method as recited in claim 17, wherein the act of automatically accessing the information comprises the following:

an act of automatically accessing information contained in at least one remote computer system that is network connectable to the managing computer system.

27. The method as recited in claim 17, wherein the act of automatically providing the information so as to be available to at least one of the meeting attendants comprises the following:

an act of automatically providing an electronic message that includes at least a portion of the information.

28. The method as recited in claim 17, wherein the act of automatically providing the information so as to be available to at least one of the meeting attendants comprises the following:

an act of automatically providing an electronic message to an electronic message address associated with at least one of the meeting attendants.

29. In a network environment that includes at least a managing computer system, a method for managing currently-scheduled meetings for a user so as to notify meeting attendants of relevant information associated with a currently-scheduled meeting, the method comprising the following:

a step for retrieving relevant information associated with a currently-scheduled meeting so as to relieve the user from having to manually interact with the information; and

an act of automatically providing the relevant information to at least one of the meeting attendants.

30. A computer program product for use in a network environment that includes at least a scheduling computer system, the computer program product for implementing a method for scheduling meetings for a user so as to relive an individual meeting organizer from having to manually record and interpret free/busy times for meeting attendants, the computer program product comprising the following:

one or more computer-readable media carrying computer-executable instructions, that when executed at the scheduling computer system, cause the scheduling computer system to perform the method, including;

determining that a meeting is to be scheduled among a plurality of meeting attendants;

accessing information relevant to the availability of at least some of the plurality of meeting attendants; and

determining at least one potential meeting time based on the information.

31. The computer program product as recited claim 30, wherein the one or more computer-readable media include physical storage media.

32. The computer program product as recited claim 30, wherein the one or more computer-readable media include system memory.

33. A computer program product for use in a network environment that includes at least a managing computer system, the computer program product for implementing a method for managing currently-scheduled meetings for a user so as to notify meeting attendants of relevant information associated with a currently-scheduled meeting, the computer program product comprising the following:

one or more computer-readable media carrying computer-executable instructions, that when executed at the managing computer system, cause the managing computer system to perform the method, including;

identifying a currently-scheduled meeting that has a plurality of meeting attendants;

identifying relevant information for the currently-scheduled meeting;

accessing the relevant information for the currently-scheduled meeting; and

providing the relevant information so as to be available to at least one of the meeting attendants.

34. The computer program product as recited claim 33, wherein the one or more computer-readable media include physical storage media.

35. The computer program product as recited claim 33, wherein the one or more computer-readable media include system memory.

36. A network system for managing relevant information associated with a meeting, comprising:

a managing computer system that is configured to identify a currently-scheduled meeting and relevant information associated with the currently-scheduled meeting and automatically provide the relevant information to at least one providing computer system; and

a providing computer system that is network connectable to the managing computer system, that includes an output device, and is configured to receive relevant information for the currently-scheduled meeting from the managing computer system and output the relevant information at the output device.

37. In a network environment that includes at least a managing computer system, a method for managing currently-scheduled meetings for meeting attendants so as to notify the meeting attendants of a change in a currently-scheduled meeting, the method comprising the following:

an act of identifying a currently-scheduled meeting that has a plurality of meeting attendants;

an act of detecting a change in relevant information associated with the currently-scheduled meeting; and

an act of automatically providing at least an option to reschedule the currently-scheduled meeting so as to be available to at least one of the meeting attendants.

38. The method as recited in claim 37, wherein the act of detecting a change in relevant information associated with the currently-scheduled meeting comprises the following:

an act of detecting a change in the availability of one of the plurality of meeting participants.

39. The method as recited in claim 37, wherein the act of detecting a change in relevant information associated with the currently-scheduled meeting comprises the following:

an act of detecting a change in the availability of the location where the currently-scheduled meeting is to occur.

40. The method as recited in claim 37, wherein the act of automatically providing at least an option to reschedule the currently-scheduled meeting so as to be available to at least one of the meeting attendants comprises the following:

an act of automatically providing suggested changes to the currently-scheduled meeting.

41. The method as recited in claim 37, wherein the act of automatically providing at least an option to reschedule the currently-scheduled meeting so as to be available to at least one of the meeting attendants comprises the following:

an act of automatically rescheduling the currently-scheduled meeting.

42. In a network environment that includes at least a managing computer system, a method for managing currently-scheduled meetings for meeting attendants so as to notify the meeting attendants of a change in a currently-scheduled meeting, the method comprising the following:

an act of identifying a currently-scheduled meeting that has a plurality of meeting attendants; and

a step for rescheduling the currently-scheduled meeting.

43. A computer program product for use in a network environment that includes at least a managing computer system, the computer program product for implementing a method for managing currently-scheduled meetings for meeting attendants so as to notify the meeting attendants of a change in a currently-scheduled meeting, the computer program product comprising the following:

one or more computer-readable media carrying computer-executable instructions, that when executed at the managing computer system, cause the managing computer system to perform the method, including;

identifying a currently-scheduled meeting that has a plurality of meeting attendants;

detecting a change in relevant information associated with the currently-scheduled meeting; and

providing at least an option to reschedule the currently-scheduled meeting so as to be available to at least one of the meeting attendants.

44. The computer program product as recited claim 43, wherein the one or more computer-readable media include physical storage media.

45. The computer program product as recited claim 43, wherein the one or more computer-readable media include system memory.