Method, system, and storage medium for managing access to job-specific information, applications, and physical locations

• US 20030233263A1
• Filed: 05/31/2002
• Published: 12/18/2003
• Est. Priority Date: 05/31/2002
• Status: Active Grant

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: Platt, Donna M., Kogut-OʼConnell, Judy J.
• Granted Patent: US 7,797,397 B2
• Time in Patent Office: Days
• US Class Current: 709/217
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 10/1053 Employment or hiring

Abstract

An exemplary embodiment of the invention relates to a method, system, and storage medium for managing access to job-specific information, applications, and physical locations. The system includes a network server in communication with client systems, and further includes: a database of employee records and a database of job code records both accessible to at least one of the client systems via the network server; an employee directory database including employee names and employee contact information; and an access management tool executable by the server. The access management tool processes changes to access requirements, updates respective databases, and transmits notices to designated client systems. The invention also includes a method and a storage medium.

Claims

1. A system for managing access to job-specific information, applications, and physical locations, said system including a network server in communication with client systems, the system comprising:

a database of employee records accessible to at least one of said client systems via said network server;

a database of job code records accessible to at least one of said client systems via said network server;

an employee directory database including employee names and employee contact information; and

an access management tool executable by said server;

wherein said access management tool processes changes to access requirements, updates respective databases, and transmits notices to designated client systems.

2. The system of claim 1, wherein said client systems include computer processing devices operated by personnel of said system, said personnel including at least one of:

a human resources representative;

a low level employee;

a manager;

a system administrator; and

a physical security manager.

3. The system of claim 1, further comprising an audit component operable for verifying continued accuracy of information stored in said system.

4. The system of claim 1, wherein said employee records include:

an employee ID;

employee personal data;

a job code; and

administrative data.

5. The system of claim 4, wherein said employee ID is a badge number.

6. The system of claim 4, wherein said employee records further comprise a job location.

7. The system of claim 4, wherein said administrative data comprises at least one of:

a hire date;

a transfer date;

a promotion date; and

a termination date.

8. The system of claim 1, wherein said job code records include a job code associated with a job position and at least one of:

a training link;

a software applications link; and

a physical access link.

9. The system of claim 8, wherein said training link includes references to job-related information comprising at least one of:

training materials;

courses; and

online resources.

10. The system of claim 8, wherein said software applications link comprises references to computer software applications authorized for use by an employee identified with said job code.

11. The system of claim 8, wherein said physical access link comprises references to physical locations authorized for entry by an employee assigned to said job code.

12. The system of claim 2, wherein said audit component includes an option to schedule and conduct audits of said employee records, job code records, and employee directory.

13. A method for managing access to job-specific information, applications, and physical locations, comprising:

creating an employee record for a new employee, said employee record including an employee ID, employee personal data, a job code, and administrative data;

transmitting a portion of said personal data to an employee directory database;

transmitting a notification to at least one of;

a manager; and

a system administrator;

enabling access to job-specific software applications; and

establishing a password account for said employee.

14. The method of claim 13, further comprising:

issuing a security badge to said new employee;

transmitting a notification to a physical security manager; and

authorizing physical access to specified locations.

15. The method of claim 14, further comprising:

editing said employee record to reflect changes in employee status;

said changes including at least one of;

promotion;

transfer;

re-assignment; and

termination; and

transmitting notification of changes to said employee directory database and to at least one of;

said manager;

said system administrator; and

said physical security manager.

16. A storage medium encoded with machine-readable computer program code for managing access to job-specific information, applications, and physical locations over a network system, the storage medium including instructions for causing said network system to implement a method comprising:

creating an employee record for a new employee, said employee record including an employee ID, employee personal data, a job code, and administrative data;

transmitting a portion of said personal data to an employee directory database;

transmitting a notification to at least one of;

a manager; and

a system administrator;

enabling access to job-specific software applications; and

establishing a password account for said employee.

17. The storage medium of claim 16, further comprising instructions for causing said network system to implement:

issuing a security badge to said new employee;

transmitting a notification to a physical security manager; and

authorizing physical access to specified locations.

18. The storage medium of claim 17, further comprising instructions for causing said network system to implement:

editing said employee record to reflect changes in employee status;

said changes including at least one of;

promotion;

transfer;

re-assignment; and

termination; and

transmitting notification of changes to said employee directory database and to at least one of;

said manager;

said system administrator; and

said physical security manager.