System and method for integrating clinical documentation with the point of care treatment of a patient

• US 20040010425A1
• Filed: 04/30/2003
• Published: 01/15/2004
• Est. Priority Date: 01/29/2002
• Status: Abandoned Application

• Current Assignee: Baxter International Inc.
• Original Assignee: Baxter International Inc.
• Inventors: Wilkes, Gordon J., Acharya, Meetali, Paul, Eric S.
• Application Number:
  US10/427,374
• Publication Number:
  US 20040010425A1
• Time in Patent Office: Days
• US Class Current: 705/3
• CPC Class Codes: A47B 81/00 Cabinets or racks specially adapted for other particular purposes, e.g. for storing guns or skis
• CPC Class Codes: A61B 5/117 Identification of persons methods or arrangements for recognising patterns, e.g. fingerprints, G06F18/00, G06V40/00; identification of persons by analysing their voice or speech G10L17/00
• CPC Class Codes: A61B 5/411 Detecting or monitoring allergy or intolerance reactions to an allergenic agent or substance
• CPC Class Codes: G16H 10/60 for patient-specific data, e.g. for electronic patient records
• CPC Class Codes: G16H 20/17 delivered via infusion or injection
• CPC Class Codes: G16H 40/20 for the management or administration of healthcare resources or facilities, e.g. managing hospital staff or surgery rooms
• CPC Class Codes: G16H 40/63 for local operation
• CPC Class Codes: G16H 40/67 for remote operation
• CPC Class Codes: G16H 50/20 for computer-aided diagnosis, e.g. based on medical expert systems

Abstract

A system and method is disclosed for utilizing electronic clinical documentation with point of care treatment of a patient within a healthcare facility.

Claims

1. A system for integrating clinical documentation and associated data with point of care treatment of a patient within a healthcare facility, the system comprising:

a clinical documentation application;

a utility cooperating with the application and adapted to allow a user to define and format an electronic clinical document and at least one related data field, the clinical document being associated with the patient; and

a device communicably connected to the application to allow the user to interface with the application at a point of care of the patient, the application adapted to allow the user to access the electronic clinical document and the at least one related data field therein for viewing at least a portion of the electronic clinical document.

2. The system of claim 1, wherein the utility is imbedded within the application.

3. The system of claim 1, wherein code for the utility is within code for the application.

4. The system of claim 1, the device further adapted to allow the user to enter data associated with the at least one data field.

5. The system of claim 1, further including a program responsive to user-definable rules for performing at least one function based on at least one predetermined criteria associated with the at least one data field.

6. The system of claim 5, wherein the function comprises generating a message.

7. The system of claim 5, wherein the function comprises generating a flag.

8. The system of claim 5, wherein the function comprises generating an alert.

9. The system of claim 1, wherein values are captured within the electronic clinical document from an infusion pump.

10. A computer-readable medium having computer-executable instructions for providing integration of electronic clinical documentation and associated data with point of care treatment of a patient within a healthcare facility, the steps comprising:

defining and formatting a structured clinical document associated with the patient and at least one related data field via a utility within an application;

populating the structured clinical document with data from a medical device; and

accessing the electronic clinical document and at least one related data field at a point of care of the patient via a device communicably connected to the application.

11. A system for integrating clinical documentation and associated data with point of care treatment of a patient within a healthcare facility, the system comprising:

a computer-readable storage medium;

means recorded on the medium for defining and formatting an electronic clinical document associated with the patient and at least one related data field via a utility of an application; and

means recorded on the medium for accessing the electronic clinical document and at least one related data field at a point of care of the patient via a device communicably connected to the application.

12. A system for facilitating patient care treatment by providing access to a patient'"'"'s clinical documentation at the point of care, the system comprising:

an application for defining electronic clinical documentation;

a utility within the application to define a structure for the electronic clinical documentation; and

,

a device being communicably connected to the application to allow interaction therewith.

13. The system of claim 12 wherein the device is a workstation.

14. The system of claim 12 wherein the device is a tablet.

15. The system of claim 12 wherein the device is a telephone.

16. The system of claim 12 wherein the device is a hand-held device.

17. The system of claim 12 further comprising a means for communicating the patient'"'"'s clinical documentation.

18. The system of claim 17 wherein the means for communicating the patient'"'"'s electronic clinical documentation comprises:

a physician information summary screen; and

,

a patient clinical documentation screen.

19. In a patient care system including an application having a utility, a method for providing electronic clinical documentation to facilitate patient treatment at the point of care, the method comprising the steps of:

providing a means for defining the electronic clinical documentation;

providing a program responsive to definable rules that utilize a clinical documentation value entry; and

,

defining the electronic clinical documentation.

20. In a patient care system including an application having a utility, a method for formatting a display of an assessment to facilitate patient treatment at the point of care, the method comprising the steps of:

defining data elements according to pre-defined data types;

grouping the data elements in a hierarchy; and

,

providing a mechanism to sort the grouped data elements into a logical sequence to allow for the preview of a created form.

21. In a patient care system including an application having a utility, a method for defining value limits at which point of care decision support messaging is triggered to facilitate patient treatment at the point of care, the method comprising the steps of:

providing a program responsive to definable rules applied to a clinical documentation value entry;

defining a user-alert dependent on a clinician'"'"'s patient documentation; and

,

utilizing the alert as a decision support tool for a clinician at the point of care.

22. In a patient care system including an application having a utility, a method for providing the ability to define normal/abnormal flags to value limits to facilitate patient treatment at the point of care, the method comprising the steps of:

defining a range such that all inclusive numbers are automatically included;

providing a text field within an electronic clinical document;

receiving a value within the text field from a medical device;

checking for a match between the value and the numbers within the range; and

,

displaying the abnormal flag and/or message for the last matched criteria.

23. The method of claim 22 wherein the medical device is an infusion pump.

24. In a patient care system including an application having a utility, a method for defining normal/abnormal flags to value limits to facilitate patient treatment at the point of care, the method comprising the steps of:

defining a range for a field within an electronic clinical document;

capturing a numerical value within the field of the electronic clinical document;

associating an abnormal flag with the range;

providing a cue; and

,

associating the cue with the abnormal flag.

25. The method of claim 24 wherein the cue is humanly visible.

26. The method of claim 24 wherein the cue is humanly audible.

27. The method of claim 24 further comprising the step of electronically transferring the numerical value from an infusion pump.

28. In a patient care system including an application having a utility, a method for defining which assessments should appear prior to order entry to facilitate patient treatment at the point of care, the method comprising the steps of:

defining a form prior to order entry being entered into the system;

documenting patient documentation specific to an order directly before or at the time of order entry; and

,

validating a clinician entry of patient documentation.

29. In a patient care system including an application having a utility, a method for reminding a user to document other defined notes when documenting a given note to facilitate patient treatment at the point of care, the method comprising the steps of:

designating patient assessments to be documented when completing a particular document;

providing notice of an assessment reminder; and

,

guiding a clinician through each chosen assessment.

30. In a patient care system including an application having a utility, a method for creating reports comprising any combination of electronic clinical documentation elements to facilitate patient treatment at the point of care, the method comprising the steps of:

providing a database utilizing meta-data;

querying the database; and

,

generating patient specific reports or aggregate cross-patient reports.

31. In a patient care system including an application having a utility, a method for searching utilizing variable search values to facilitate patient treatment at the point of care, the method comprising the steps of:

defining a period of time to utilize in searching entries recorded for assessment documentation results or other patient results;

utilizing a device to display results; and

,

determining previous results that were entered for a note or groups of notes for the patient.

32. The method of claim 31, wherein the display device is a hand-held computer.

33. The method of claim 31, wherein the display device is a tablet computer.

34. The method of claim 31, wherein the display device is a laptop.

35. In a patient care system including an application having a utility, a method for enabling viewing of electronic documentation to facilitate patient treatment at the point of care, the method comprising the step of:

providing clinicians with the ability to view assessments and other clinical notes in a free-text format;

providing the clinicians with the ability to view the assessments and other clinical notes in a structured format; and

,

providing the clinicians with the ability to view the assessments and other clinical notes in a coded format.

36. In a patient care system including an application having a utility, a method for defining a summary end user view and a detailed end user view to facilitate patient treatment at the point of care, the method comprising the steps of:

defining portions and format of a result to be displayed; and

,

determining the order of displaying to facilitate the patient treatment.

37. In a patient care system including an application having a utility, a method for specifying that a field is mandatory to facilitate patient treatment at the point of care, the method comprising the steps of:

requiring a specified field to be populated by a medical device,

displaying the requirement; and

,

receiving a reason for not populating a mandatory field.

38. In a patient care system including an application having a utility, a method for defining conditions to notify that entered clinical documentation is significantly different from the last entered value, the method comprising the steps of:

defining a difference value;

receiving a value;

determining whether the difference value exceeds the difference between the received value and the last entered value; and

,

notifying a clinician in response to the last entered value exceeding the received value by more than the difference value.

39. In a patient care system including an application having a utility, a method for defining conditional parameters for clinical documentation to facilitate patient treatment at the point of care, the method comprising the steps of:

specifying a data element; and

,

defining additional data elements that require entry based on the evaluation of the user-entered or user-selected value for the preliminary data element.

40. In a patient care system including an application having a utility, a method for providing a dependent drop-down to facilitate patient treatment at the point of care, the method comprising the steps of:

defining selections for a drop-down list box;

mapping each selection in the drop down list box to another selection in another drop down list box wherein patient documentation is facilitated by guiding a clinician to appropriately document according to previous entries.

41. In a patient care system including an application having a utility, a method incorporating multi-disciplinary centralized clinical documentation and sorting/filtering options for facilitating patient treatment at the point of care, the method comprising the steps of:

defining a data element or set of data elements in the forms utility;

associating the discipline to a form wherein categorized user-created forms facilitates electronic searching during documenting and retrieving patient data.

42. In a patient care system including an application having a utility, a method for tracking the history of user changes to patient clinical documentation to facilitate patient treatment at the point of care, the method comprising the steps of:

editing clinical documentation;

marking the edited clinical documentation as “

replaced;

”

maintaining the un-edited clinical documentation; and

,

displaying the clinical documentation and identifying the edit history.

43. In a patient care system including an application having a utility, a method for determining a location for where elements or results can be viewed, the method comprising the steps of:

providing rules for structuring clinical documents; and

,

displaying elements or results in response to a user interacting with the application.

44. In a patient care system including an application having a utility, a method for associating patient documentation with medication administrations to facilitate patient treatment at the point of care, the method comprising the step of:

indicating that one or more patient data must be collected around the medication administration process through the use of the hospital-definable forms;

defining the elements to be captured around the medication administration;

defining whether data documentation is mandatory or optional; and

,

defining whether a reason code is required for non-entry of patient data.