Method and apparatus for exception based payment posting

• US 20040010465A1
• Filed: 05/20/2003
• Published: 01/15/2004
• Est. Priority Date: 05/20/2002
• Status: Abandoned Application

• Current Assignee: Epic Systems Corporation
• Original Assignee: Epic Systems Corporation
• Inventors: Niemeyer, Ryan, Michalski, Cliff, Puniani, Satyajit, Jadhav, Nitin
• Application Number:
  US10/442,028
• Publication Number:
  US 20040010465A1
• Time in Patent Office: Days
• US Class Current: 705/40
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 20/102 Bill distribution or payments

Abstract

A method of posting a payment from a payor comprises creating a payment record, identifying a set of charges to which the payment is applied to, comparing the set of charges to the payment record, and creating an exception record based on the payment record and the set of charges. Once a payment is posted a user is presented with an option to write-off the exception record. Alternatively, a user may also alter a set of charges applied to the account based on the exception record.

Claims

1. A method of posting a payment from a payor comprising:

creating a payment record;

identifying a set of charges to which the payment is applied to;

comparing the set of charges to the payment record; and

creating an exception record based on the payment record and the set of charges.

2. The method of claim 1, further comprising writing off the exception record.

3. The method of claim 2, further comprising adjusting the set of charges for an amount of the written-off exception record.

4. The method of claim 1, further comprising adding an explanation to the exception record.

5. The method of claim 4, further comprising storing the exception record for future processing.

6. The method of claim 5, further comprising reporting a part of the exception record on an invoice.

7. The method of claim 1, wherein identifying the set of charges includes:

selecting a set of criteria for identifying a target charge set based on an instruction given by the payor;

finding the target charge set using the selected set of criteria;

recording the target charge set as the set of charges.

8. The method of claim 1, wherein identifying the set of charges includes applying a non-targeted portion of the payment to an overall balance due on the payor'"'"'s account.

9. The method of claim 1, wherein creating the exception record comprises:

recording an explanation provided by the payor with the payment explaining a portion of a variance between the payment and the identified set of charges;

determining the type of the portion of a variance using a list of variance types; and

recording the portion of variance and the type of the portion of a variance in the exception record.

10. The method of claim 9, further comprising writing off the portion of the variance.

11. The method of claim 9, further comprising creating a balance forward record without an association with the identified set of charges.

12. The method of claim 9, further comprising creating a balance forward record with an association with the identified set of charges.

13. The method of claim 12, further comprising reporting the balance forward record on an invoice.

14. A payment posting system used for posting a payment from a payor, comprising:

a record creating system adapted to create a payment record;

an identifier system adapted to identify a set of charges to which the payment is applied to;

a comparing system adapted to compare the identified set of charges to the payment record; and

an exception creating system adapted to create an exception record based on the payment record and the identified set of charges.

15. The payment posting system of claim 14, further adapted to write-off the exception record.

16. The payment posting system of claim 15, further adapted to adjust the identified set of charges for an amount of the written-off exception record.

17. The payment posting system of claim 14, further adapted to add an explanation to the exception record.

18. The payment posting system of claim 17, further adapted to store the exception record for future processing.

19. The payment posting system of claim 18, further adapted to report a part of the exception record on an invoice.

20. For use in a payment processing system used to post a payment from a payor, a computer program embodied in at least one computer readable medium comprising:

first software for creating a payment record;

second software for identifying a set of charges in the payment processing system to which the payment is applied to;

third software for comparing the identified set of charges to the payment record; and

fourth software for creating an exception record based on the payment record and the identified set of charges.

21. The computer program of claim 20, further comprising a fifth software for writing off the exception record.

22. The computer program of claim 21, wherein the fifth software is further adapted to adjusting the identified set of charges for an amount of the written-off exception record.

23. The computer program of claim 20, wherein the fourth software is further adapted to add an explanation to the exception record.

24. The computer software of claim 23, wherein the fourth software is further adapted to store the exception record for future processing.

25. The computer software of claim 24, further comprising a sixth software for reporting a part of the exception record on an invoice.

26. A computer device for use in a payment processing system used to post a payment from a payor, the computer device comprising:

first means for creating a payment record;

second means for identifying a set of charges in the payment processing system to which the payment is applied to;

third means for comparing the identified set of charges to the payment record; and

fourth means for creating an exception record based on the payment record and the identified set of charges.