Document acquiring device, document filing system, and electronic document notarizing system

• US 20040027601A1
• Filed: 06/16/2003
• Published: 02/12/2004
• Est. Priority Date: 09/22/2000
• Status: Abandoned Application

• Current Assignee: Ricoh Company Limited
• Original Assignee: Ricoh Company Limited
• Inventors: Ito, Tatsuo, Araumi, Yuichi
• Application Number:
  US10/381,189
• Publication Number:
  US 20040027601A1
• Time in Patent Office: Days
• US Class Current: 358/1.13
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: H04N 1/0035 User-machine interface; Control console input or output arrangements for computers G06F3/00
• CPC Class Codes: H04N 1/00411 the display also being used for user input, e.g. touch screen
• CPC Class Codes: H04N 1/00832 Recording use, e.g. counting number of pages copied
• CPC Class Codes: H04N 1/2179 Interfaces allowing access to a plurality of users, e.g. connection to electronic image libraries
• CPC Class Codes: H04N 1/32069 simultaneously to a plurality of destinations, e.g. multi-casting
• CPC Class Codes: H04N 1/32101 Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title
• CPC Class Codes: H04N 1/32122 in a separate device, e.g. in a memory or on a display separate from image data
• CPC Class Codes: H04N 1/32128 attached to the image data, e.g. file header, transmitted message header, information on the same page or in the same computer file as the image for information embedded in the image H04N1/32144
• CPC Class Codes: H04N 2201/0087 Image storage device
• CPC Class Codes: H04N 2201/0094 Multifunctional device, i.e. a device capable of all of reading, reproducing, copying, facsimile transception, file transception
• CPC Class Codes: H04N 2201/0098 User intervention not otherwise provided for, e.g. placing documents, responding to an alarm
• CPC Class Codes: H04N 2201/3204 of data relating to a user, sender, addressee, machine or electronic recording medium H04N2201/3256 and subgroups take precedence
• CPC Class Codes: H04N 2201/3205 of identification information, e.g. name or ID code H04N2201/3209 takes precedence
• CPC Class Codes: H04N 2201/3214 of a date
• CPC Class Codes: H04N 2201/3215 of a time or duration
• CPC Class Codes: H04N 2201/3221 of a job number or identification, e.g. communication number
• CPC Class Codes: H04N 2201/3223 of type information, e.g. reception or copy job
• CPC Class Codes: H04N 2201/3273 Display

Abstract

An image processing apparatus that has at least one of a scanning function, a printing function, a copying function, and a facsimile function, and is connected via a communication channel to a server storing image data includes: a memory storing image information printed on or scanned from a paper sheet; a transfer unit automatically transferring appendant information specifying the image information to the server together with the image information irrespective of the presence or absence of an explicit command to transfer from a user; a display operating unit displaying a list of a plurality of users so as to obtain a user name as the appendant information so that the user selects the user name; and user name initial-part search and selective display means for performing a search on the user names by initial parts thereof using at least one letter or figure entered from the display operating unit and displaying a result.

Claims

1. A document capturing device including:

image reading means for reading a document as image data;

printing means for printing the image data read by the image reading means;

transmitting means for transmitting the image data read by the image reading means to a destination via a communication line; and

means for storing the image data read by the image reading means in a secondary storage device or transmitting the image data read by the image reading means to a storage device connected via the communication line or a network and requesting for the image data to be stored, characterized by;

display means for displaying information for a variety of operations;

operation screen and user name specifying screen switching means for switching, in said display means, an operation screen for operating a copying function of copying the image data, a document transmitting function of transmitting the image data to the destination, or a document reading function by the image reading means and a user name specifying screen for specifying names of users using said functions on the operation screen; and

user name initial-part search and selective display means for performing a search on the user names by initial parts thereof using at least one letter or figure and displaying a result on the user name specifying screen to which switching has been performed by said switching means.

2. The document capturing device as claimed in claim 1, characterized in that said user name initial-part search and selective display means comprises:

notification means that, when there is no corresponding user name, issues a notification to that effect; and

means for displaying a user name corresponding to at least one letter or figure subsequent to that of the initial-part search.

3. The document capturing device as claimed in claim 1, characterized by user name specifying screen and user name list display screen switching means for switching the user name specifying screen and a user name list display screen displaying a list of the user names selected on the user name specifying screen.

4. The document capturing device as claimed in claim 1, characterized by user list display means for displaying the users selected on the user specifying screen when the user name specifying screen is switched to the operation screen of the copying function, the document transmitting function, or the document reading function by said operation screen and user name specifying screen switching means.

5. The document capturing device as claimed in claim 1, characterized by voice notification means for notifying by voice a list of the users selected on the user name specifying screen.

6. A document capturing device including:

image reading means for reading a document as image data;

printing means for printing the image data read by the image reading means;

transmitting means for transmitting the image data read by the image reading means to a destination via a communication line; and

means for storing the image data read by the image reading means in a secondary storage device or transmitting the image data read by the image reading means to a storage device connected via the communication line or a network and requesting for the image data to be stored, characterized by;

display means displaying information for a variety of operations;

operation screen/user name specifying screen/list display screen switching means for switching, in said display means, an operation screen for operating a copying function of copying the image data, a document transmitting function of transmitting the image data to the destination, or a document reading function by the image reading means, a user name specifying screen for specifying names of users using said functions on the operation screen, and a list display screen for displaying a list of image data of documents stored in the secondary storage device; and

reprocessing means for specifying image data of one or more of the documents on the list display screen to which switching has been performed by said switching means and performing reprocessing using said functions.

8. The document capturing device as claimed in claim 6 or 7, characterized by deletion means for deleting the image data of the documents specified on the list display screen from the secondary storage device.

7. A document capturing device including:

image reading means for reading a document as image data;

printing means for printing the image data read by the image reading means;

transmitting means for transmitting the image data read by the image reading means to a destination via a communication line; and

means for storing the image data read by the image reading means in a secondary storage device or transmitting the image data read by the image reading means to a storage device connected via the communication line or a network and requesting for the image data to be stored, characterized by;

display means displaying information for a variety of operations;

operation screen/user name specifying screen/list display screen switching means for switching, in said display means, an operation screen for operating a copying function of copying the image data, a document transmitting function of transmitting the image data to the destination, or a document reading function by the image reading means, a user name specifying screen for specifying names of users using said functions on the operation screen, and a list display screen for displaying a list of image data of documents stored in the secondary storage device, the image data being processed by the users of the user names specified on the user name specifying screen; and

reprocessing means for specifying image data of one or more of the documents on the list display screen to which switching has been performed by said switching means and performing reprocessing using said functions.

9. The document capturing device as claimed in claim 7, characterized by switching restricting means for restricting switching to the list display screen when a request for switching to the list display screen is made by said operation screen/user name specifying screen/list display screen switching means.

10. A document filing system including:

image reading means for reading a document as image data;

printing means for printing the image data read by the image reading means;

transmitting means for transmitting the image data read by the image reading means to a destination via a communication line; and

means for storing the image data read by the image reading means in a secondary storage device or transmitting the image data read by the image reading means to a storage device connected via the communication line or a network and requesting for the image data to be stored, characterized by;

display means for displaying information for a variety of operations;

operation screen and user name specifying screen switching means for switching, in said display means, an operation screen for operating a copying function of copying the image data, a document transmitting function of transmitting the image data to the destination, or a document reading function by the image reading means and a user name specifying screen for specifying names of users using said functions on the operation screen; and

user name initial-part search and selective display means for performing a search on the user names by initial parts thereof using at least one letter or figure and displaying a result on the user name specifying screen to which switching has been performed by said switching means.

11. The document filing system as claimed in claim 10, characterized in that said user name initial-part search and selective display means comprises:

notification means that, when there is no corresponding user name, issues a notification to that effect; and

means for displaying a user name corresponding to at least one letter or figure subsequent to that of the initial-part search.

12. The document filing system as claimed in claim 10, characterized by user name specifying screen and user name list display screen switching means for switching the user name specifying screen and a user name list display screen displaying a list of the user names selected on the user name specifying screen.

13. The document filing system as claimed in claim 10, characterized by user list display means for displaying the users selected on the user specifying screen when the user name specifying screen is switched to the operation screen of the copying function, the document transmitting function, or the document reading function by said operation screen and user name specifying screen switching means.

14. The document filing system as claimed in claim 10, characterized by voice notification means for notifying by voice a list of the users selected on the user name specifying screen.

15. A document filing system including:

image reading means for reading a document as image data;

printing means for printing the image data read by the image reading means;

transmitting means for transmitting the image data read by the image reading means to a destination via a communication line; and

means for storing the image data read by the image reading means in a secondary storage device or transmitting the image data read by the image reading means to a storage device connected via the communication line or a network and requesting for the image data to be stored, characterized by;

display means displaying information for a variety of operations;

operation screen/user name specifying screen/list display screen switching means for switching, in said display means, an operation screen for operating a copying function of copying the image data, a document transmitting function of transmitting the image data to the destination, or a document reading function by the image reading means, a user name specifying screen for specifying names of users using said functions on the operation screen, and a list display screen for displaying a list of image data of documents stored in the secondary storage device; and

reprocessing means for specifying image data of one or more of the documents on the list display screen to which switching has been performed by said switching means and performing reprocessing using said functions.

17. The document filing system as claimed in claim 15 or 16, characterized by deletion means for deleting the image data of the documents specified on the list display screen from the secondary storage device.

16. A document filing system including:

image reading means for reading a document as image data;

printing means for printing the image data read by the image reading means;

transmitting means for transmitting the image data read by the image reading means to a destination via a communication line; and

means for storing the image data read by the image reading means in a secondary storage device or transmitting the image data read by the image reading means to a storage device connected via the communication line or a network and requesting for the image data to be stored, characterized by;

display means displaying information for a variety of operations;

operation screen/user name specifying screen/list display screen switching means for switching, in said display means, an operation screen for operating a copying function of copying the image data, a document transmitting function of transmitting the image data to the destination, or a document reading function by the image reading means, a user name specifying screen for specifying names of users using said functions on the operation screen, and a list display screen for displaying a list of image data of documents stored in the secondary storage device, the image data being processed by the users of the user names specified on the user name specifying screen; and

reprocessing means for specifying image data of one or more of the documents on the list display screen to which switching has been performed by said switching means and performing reprocessing using said functions.

18. The document filing system as claimed in claim 16, characterized by switching restricting means for restricting switching to the list display screen when a request for switching to the list display screen is made by said operation screen/user name specifying screen/list display screen switching means.

19. An image processing apparatus having at least one of a scanning function, a printing function, a copying function, and a facsimile function, the image processing apparatus being connected via a communication channel to a server storing image data, the image processing apparatus comprising:

a memory storing image information printed on or scanned from a paper sheet;

a transfer unit automatically transferring appendant information specifying the image information to the server together with the image information irrespective of the presence or absence of an explicit command to transfer from a user; and

a display operating unit displaying a list of a plurality of users so as to obtain a user name as the appendant information so that the user selects the user name,

characterized in that a search is performed on the user names by initial parts thereof using at least one letter or figure entered from said display operating unit and a result is displayed.

20. An image processing apparatus having at least one of a scanning function, a printing function, a copying function, and a facsimile function, the image processing apparatus being connected via a communication channel to a server storing image data, the image processing apparatus comprising:

a memory storing image information printed on or scanned from a paper sheet;

a transfer unit automatically transferring the image information to the server irrespective of the presence or absence of an explicit command to transfer from a user; and

a display operating unit displaying a list of the image data stored in said memory,

characterized in that image information selected from the displayed list is reprocessed using at least one of the functions.

21. The image processing apparatus as claimed in claim 20, characterized in that the image information is deleted from said memory when the image information is transferred to the server.

22. The image processing apparatus as claimed in claim 21, characterized in that a time to transfer the image information to the server is specified in advance.

23. The image processing apparatus as claimed in claim 20, characterized in that the image information printed on or scanned from the paper sheet is transferred to the server immediately after being stored in said memory, and is preserved in said memory for a predetermined period of time.

24. An electronic document certifying system, characterized by storing data captured from an input device as electronic data, automatically storing data output from an output device onto paper, or retaining and certifying date and time of electronic data stored in an electronic document storing system automatically storing electronic data processed or relayed thereby, characterized in that:

a server retaining the electronic data acquired from the input/output device and date and time of acquisition thereof is provided on a network as a device different from the input/output device;

the server comprises date and time setting means for setting the date and time of the acquisition of the electronic data;

the input/output device comprises transfer means for transferring the electronic data to the server; and

the date and time of the acquisition of the electronic data in the date and time setting means is a time at which the electronic data is transferred to the server.

25. An electronic document certifying system, characterized by storing data captured from an input device as electronic data, automatically storing data output from an output device onto paper, or retaining and certifying date and time of electronic data stored in an electronic document storing system automatically storing electronic data processed or relayed thereby, characterized in that:

a server retaining the electronic data acquired from the input/output device and date and time of acquisition thereof is provided on a network as a device different from the input/output device;

the input/output device comprises date and time setting means for setting the date and time of the acquisition of the electronic data;

the input/output device comprises transfer means for transferring the electronic data and date and time of acquisition thereof to the server; and

the server comprises data storing means.

26. The electronic data certifying system as claimed in claim 25, characterized in that the input/output device comprises document storing means and transfer time setting means for setting a time at which said transfer means is operated.

27. An electronic document certifying system storing data captured from an input device as electronic data, automatically storing data output from an output device onto paper, or storing electronic data to be processed or relayed, characterized by comprising:

date and time acquiring means for acquiring exact date and time of storage of the electronic data;

conversion means for converting data on the date and time of the storage, the electronic data, and a combination thereof to an unchangeable state;

means for storing and managing the converted data; and

means for extracting the data on the date and time of the storage of the electronic data at a later time.

28. An electronic document certifying system, characterized in that electronic data is automatically stored together with date and time information without the intervention of a user when the electronic data is created, converted, processed, or relayed.

29. An image processing system having at least one of a scanning function, a printing function, a copying function, and a facsimile function and having a function of storing image data, characterized by comprising:

a data acquiring unit acquiring image information printed on or scanned from a paper sheet;

a time information generating unit generating a present time as time information; and

a storage unit that correlates and automatically stores and retains the image information and the time information irrespective of the presence or absence of an explicit command to store from a user, and prevents the time information correlated with the image information from being changed.

30. The image processing system as claimed in claim 29, characterized in that the correlation is made by embedding the time information in the image information by digital watermarking.