Assisting people and computer programs with time and task management

• US 20040059622A1
• Filed: 09/20/2002
• Published: 03/25/2004
• Est. Priority Date: 09/20/2002
• Status: Abandoned Application

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: Mueller, Erik T.
• Application Number:
  US10/247,924
• Publication Number:
  US 20040059622A1
• Time in Patent Office: Days
• US Class Current: 705/9
• CPC Class Codes: G06Q 10/063114 Status monitoring or status determination for a person or group
• CPC Class Codes: G06Q 10/10 Office automation; Time management

Abstract

Disclosed is a method and system that automatically prompts a user or computer program for tasks, subtasks and supertasks of tasks, expected durations to complete tasks, deadlines, and priorities of the tasks. The invention automatically prompts the user or computer program at regular intervals for the current task and the percentage completion of the task, and sends the user or computer program a message to work on the task if the deadline has passed, informing the user or computer program it is taking longer on the task than the expected duration and in this case also sending the user or computer program a message to work on the supertask of the task, asking the user or computer program to wrap up the task if the task is near completion, and reminding the user or computer program to stay on task if the user or computer program is switching between tasks too quickly.

Claims

1. A method of improving the efficiency of a user, said method comprising:

automatically prompting a user for a task and a deadline for said task;

automatically prompting said user at regular intervals for a current user activity; and

sending said user a message to work on said task if said deadline has expired and said user is not working on said task.

2. The method in claim 1, further comprising automatically prompting said user for a task duration;

calculating, based on histories of said current user activity, a cumulative time said user has spent on said task; and

automatically sending said user a message that said user is spending too long on said task if said cumulative time exceeds said task duration.

3. The method in claim 1, further comprising automatically prompting said user for a completion percentage of said task and automatically sending said user a message to wrap up said task if said completion percentage is greater than a predetermined percentage, yet less than 100%.

4. The method in claim 1, further comprising:

tracking, based on said current user activity, a number of times said user switches between tasks over a time period; and

automatically sending said user a message to stay on a specific task if said number of times said user switches between tasks within said time period exceeds a predetermined threshold.

5. The method in claim 1, further comprising:

setting a reminder at a time to remind said user of said task; and

reminding said user of said task at said time.

6. The method in claim 1, further comprising:

automatically prompting said user for subtasks of said task;

automatically prompting said user for deadlines for said subtasks; and

sending said user a message to work on a subtask if a subtask deadline for said subtask has expired and said user is not working on said subtask.

7. The method in claim 6, further comprising automatically prompting said user for subtask durations;

calculating, based on histories of said current user activity, a cumulative time said user has spent on each of said subtasks; and

automatically sending said user a message that said user is spending too long on said subtask if said cumulative time for said subtask exceeds a subtask duration for said subtask.

8. The method in claim 6, further comprising automatically prompting said user for a completion percentage of each of said subtasks and automatically sending said user a message to wrap up said subtask if said completion percentage of said subtask is greater than a predetermined percentage, yet less than 100%.

9. A method of improving the efficiency of a user, said method comprising:

automatically prompting a user for a task and a priority for said task;

automatically prompting said user at regular intervals for a current user activity; and

sending said user a message to work on a higher priority task if said higher priority task is incomplete and said user is working on a lower priority task.

10. The method in claim 9, further comprising automatically prompting said user for a task duration;

calculating, based on histories of said current user activity, a cumulative time said user has spent on said task; and

automatically sending said user a message that said user is spending too long on said task if said cumulative time exceeds said task duration.

11. The method in claim 9, further comprising automatically prompting said user for a completion percentage of said task and automatically sending said user a message to wrap up said task if said completion percentage is greater than a predetermined percentage, yet less than 100%.

12. The method in claim 9, further comprising:

tracking, based on said current user activity, a number of times said user switches between tasks over a time period; and

automatically sending said user a message to stay on a specific task if said number of times said user switches between tasks within said time period exceeds a predetermined threshold.

13. The method in claim 9, further comprising:

setting a reminder at a time to remind said user of said task; and

reminding said user of said task at said time.

14. The method in claim 9, further comprising:

automatically prompting said user for subtasks of said task;

automatically prompting said user for deadlines for said subtasks; and

sending said user a message to work on a subtask if a subtask deadline for said subtask has expired and said user is not working on said subtask.

15. The method in claim 14, further comprising automatically prompting said user for subtask durations;

calculating, based on histories of said current user activity, a cumulative time said user has spent on each of said subtasks; and

automatically sending said user a message that said user is spending too long on said subtask if said cumulative time for said subtask exceeds a subtask duration for said subtask.

16. The method in claim 14, further comprising automatically prompting said user for a completion percentage of each of said subtasks and automatically sending said user a message to wrap up said subtask if said completion percentage of said subtask is greater than a predetermined percentage, yet less than 100%.

17. A method of improving the efficiency of a user using a computerized system, said method comprising:

automatically prompting a user for tasks, deadlines of said tasks, and priorities of said tasks;

automatically prompting said user at regular intervals for a current user activity; and

sending said user a message to work on a higher priority task if a deadline for said higher priority task has expired and said user is not working on said higher priority task.

18. The method in claim 17, further comprising automatically prompting said user for a task duration;

calculating, based on histories of said current user activity, a cumulative time said user has spent on said task; and

automatically sending said user a message that said user is spending too long on said task if said cumulative time exceeds said task duration.

19. The method in claim 17, further comprising automatically prompting said user for a completion percentage of said task and automatically sending said user a message to wrap up said task if said completion percentage is greater than a predetermined percentage, yet less than 100%.

20. The method in claim 17, further comprising:

tracking, based on said current user activity, a number of times said user switches between tasks over a time period; and

automatically sending said user a message to stay on a specific task if said number of times said user switches between tasks within said time period exceeds a predetermined threshold.

21. The method in claim 17, further comprising:

setting a reminder at a time to remind said user of said task; and

reminding said user of said task at said time.

22. The method in claim 17, further comprising:

automatically prompting said user for subtasks of said task;

automatically prompting said user for deadlines for said subtasks; and

sending said user a message to work on a subtask if a subtask deadline for said subtask has expired and said user is not working on said subtask.

23. The method in claim 17, further comprising automatically prompting said user for subtask durations;

calculating, based on histories of said current user activity, a cumulative time said user has spent on each of said subtasks; and

automatically sending said user a message that said user is spending too long on said subtask if said cumulative time for said subtask exceeds a subtask duration for said subtask.

24. The method in claim 17, further comprising automatically prompting said user for a completion percentage of each of said subtasks and automatically sending said user a message to wrap up said subtask if said completion percentage of said subtask is greater than a predetermined percentage, yet less than 100%.

25. A method of improving the efficiency of a computer program, said method comprising:

automatically prompting a computer program for a task and a deadline for said task;

automatically prompting said computer program at regular intervals for a current computer program activity; and

sending said computer program a message to work on said task if said deadline has expired and said computer program is not working on said task.

26. The method in claim 25, further comprising automatically prompting said computer program for a task duration;

calculating, based on histories of said current computer program activity, a cumulative time said computer program has spent on said task; and

automatically sending said computer program a message that said computer program is spending too long on said task if said cumulative time exceeds said task duration.

27. The method in claim 25, further comprising automatically prompting said computer program for a completion percentage of said task and automatically sending said computer program a message to wrap up said task if said completion percentage is greater than a predetermined percentage, yet less than 100%.

28. The method in claim 25, further comprising:

tracking, based on said current computer program activity, a number of times said computer program switches between tasks over a time period; and

automatically sending said computer program a message to stay on a specific task if said number of times said computer program switches between tasks within said time period exceeds a predetermined threshold.

29. The method in claim 25, further comprising:

setting a reminder at a time to remind said computer program of said task; and

reminding said computer program of said task at said time.

30. The method in claim 25, further comprising:

automatically prompting said computer program for subtasks of said task;

automatically prompting said computer program for deadlines for said subtasks; and

sending said computer program a message to work on a subtask if a subtask deadline for said subtask has expired and said computer program is not working on said subtask.

31. The method in claim 30, further comprising automatically prompting said computer program for subtask durations;

calculating, based on histories of said current computer program activity, a cumulative time said computer program has spent on each of said subtasks; and

automatically sending said computer program a message that said computer program is spending too long on said subtask if said cumulative time for said subtask exceeds a subtask duration for said subtask.

32. The method in claim 30, further comprising automatically prompting said computer program for a completion percentage of each of said subtasks and automatically sending said computer program a message to wrap up said subtask if said completion percentage of said subtask is greater than a predetermined percentage, yet less than 100%.

33. A computerized system comprising:

a client agent having a graphical user interface adapted to communicate with a user;

an executive agent operatively connected to said client agent; and

a persistent task storage operatively connected to said executive agent,

wherein said executive agent includes a task prompting automaton such that said executive agent is adapted to automatically prompt a user for a task and a deadline of said task, wherein said task and said deadline are stored in said persistent task storage,

wherein said executive agent includes a current user activity automaton such that said executive agent is adapted to automatically prompt said user at regular intervals for a current user activity; and

wherein said executive agent includes a messaging automaton such that said executive agent is adapted to automatically send said user a message to work on said task if said deadline has expired and said user is not working on said task.

34. The system in claim 33, wherein said executive agent includes a wrap up automaton such that said executive agent is adapted to automatically prompt said user for a task duration;

calculate, based on histories of said current user activity, a cumulative time said user has spent on said task; and

automatically send said user a message that said user is spending too long on said task if said cumulative time exceeds said task duration.

35. The system in claim 33, wherein said executive agent includes a wrap up automaton such that said executive agent is adapted to automatically prompt said user for a completion percentage of said task and automatically send said user a message to wrap up said task if said completion percentage is greater than a predetermined percentage, yet less than 100%.

36. The system in claim 33, wherein said executive agent is further adapted to track, based on said current user activity, a number of times said user switches between tasks over a time period;

and

wherein said executive agent includes a stay on task automaton such that said executive agent is adapted to automatically send said user a message to stay on a specific task if said number of times said user switches between tasks within said time period exceeds a predetermined threshold.

37. The system in claim 33, wherein said executive agent includes a reminder automaton such that said executive agent is adapted to:

set a reminder at a time to remind said user of said task; and

remind said user of said task at said time.

38. The system in claim 33, wherein said task prompting automaton is such that said executive agent is further adapted to:

automatically prompt said user for subtasks of said task;

automatically prompt said user for deadlines for said subtasks; and

send said user a message to work on a subtask if a subtask deadline for said subtask has expired and said user is not working on said subtask.

39. The system in claim 38, wherein said executive agent is further adapted to automatically prompt said user for a completion percentage of each of said subtasks and automatically send said user a message to wrap up said subtask if said completion percentage of said subtask is greater than a predetermined percentage, yet less than 100%.

40. A program storage device readable by machine, tangibly embodying a program of instructions executable by the machine to perform a method of improving the efficiency of a user, said method comprising:

automatically prompting a user for a task and a deadline for said task;

automatically prompting said user at regular intervals for a current user activity; and

sending said user a message to work on said task if said deadline has expired and said user is not working on said task.

41. The program storage device in claim 40, wherein said method further comprises automatically prompting said user for a task duration;

calculating, based on histories of said current user activity, a cumulative time said user has spent on said task; and

automatically sending said user a message that said user is spending too long on said task if said cumulative time exceeds said task duration.

42. The program storage device in claim 40, wherein said method further comprises automatically prompting said user for a completion percentage of said task and automatically sending said user a message to wrap up said task if said completion percentage is greater than a predetermined percentage, yet less than 100%.

43. The program storage device in claim 40, wherein said method further comprises:

tracking, based on said current user activity, a number of times said user switches between tasks over a time period; and

automatically sending said user a message to stay on a specific task if said number of times said user switches between tasks within said time period exceeds a predetermined threshold.

44. The program storage device in claim 40, wherein said method further comprises:

setting a reminder at a time to remind said user of said task; and

reminding said user of said task at said time.

45. The program storage device in claim 40, wherein said method further comprises:

automatically prompting said user for subtasks of said task;

automatically prompting said user for deadlines for said subtasks; and

sending said user a message to work on a subtask if a subtask deadline for said subtask has expired and said user is not working on said subtask.

46. The program storage device in claim 45, wherein said method further comprises automatically prompting said user for subtask durations;

calculating, based on histories of said current user activity, a cumulative time said user has spent on each of said subtasks; and

automatically sending said user a message that said user is spending too long on said subtask if said cumulative time for said subtask exceeds a subtask duration for said subtask.

47. The program storage device in claim 45, wherein said method further comprises automatically prompting said user for a completion percentage of each of said subtasks and automatically sending said user a message to wrap up said subtask if said completion percentage of said subtask is greater than a predetermined percentage, yet less than 100%.