Method and apparatus for scheduling a meeting

• US 20040064355A1
• Filed: 10/01/2002
• Published: 04/01/2004
• Est. Priority Date: 10/01/2002
• Status: Active Grant

• Current Assignee: Google Technology Holdings LLC (Alphabet Inc.)
• Original Assignee: Motorola, Inc. (Motorola Solutions, Inc.)
• Inventors: Goldberg, Steven Jeffrey, Phillips, W. Garland, Bennett, Richard Lionel, Dorenbosch, Jheroen Pieter
• Granted Patent: US 7,343,313 B2
• Time in Patent Office: Days
• US Class Current: 705/9
• CPC Class Codes: G06Q 10/109 Time management, e.g. calendars, reminders, meetings or time accounting
• CPC Class Codes: G06Q 10/1095 Meeting or appointment

Abstract

A method of and processing function for a resource for facilitating scheduling a meeting the method 200 including specifying 203 individuals to participate in the meeting and desired resources for facilitating the meeting; communicating 207 with scheduling agents for the individuals and with a processor function 300 for a resource 311 corresponding to the desired resources; negotiating with the scheduling agents to determine availability of the individuals and with the processor function to determine availability of the resource; and scheduling 211, 215 the meeting at a time when the resource and a sufficient number of the individuals are available.

Claims

1. A method of scheduling a meeting comprising:

specifying a plurality of individuals to participate in the meeting and a list of desired resources for facilitating the meeting;

communicating with a plurality of scheduling agents corresponding, respectively, with the plurality of individuals and with a processor function for a resource corresponding to the list of desired resources;

negotiating with the plurality of scheduling agents to determine availability of the plurality of individuals and with the processor function for the resource to determine availability of the resource; and

scheduling the meeting at a time when the resource and a sufficient number of the plurality of individuals are available.

2. The method of claim 1 wherein said specifying further includes specifying meeting characteristics.

3. The method of claim 2 wherein said specifying meeting characteristics further includes specifying one of a desired date, a desired time, an expected duration, essential individuals, and desirable individuals.

4. The method of claim 1 wherein

said specifying a list of desired resources further includes specifying a plurality of desired resources;

said communicating with a processor function further includes communicating with a plurality of processor functions for a plurality of resources corresponding to said plurality of desired resources;

said negotiating includes negotiating with the plurality of processor functions to determine availability of said plurality of desired resources;

said scheduling the meeting further includes scheduling the meeting at a time when a sufficient portion of the desired resources are available.

5. The method of claim 4, further including reserving the sufficient portion of the desired resources that are available for the time of the meeting.

6. The method of claim 5 further including a notifying and prompting the sufficient number of the plurality of individuals, said prompting occurring before the time of the meeting by a time period dependent on an individual'"'"'s circumstances.

7. The method of claim 4 wherein said specifying a plurality of desired resources further includes specifying one of essential resources and desirable resources.

8. The method of claim 7 wherein said specifying one of essential resources and desirable resources further includes specifying one of;

a number of meeting locations, audio video presentation resources, audio visual links among the number of meeting locations when the number exceeds one, and network access capabilities.

9. The method of claim 4 wherein said negotiating further includes negotiating among the plurality of processor functions to identify said sufficient portion of the desired resources.

10. The method of claim 9 wherein said negotiating with and among the plurality of processor functions further includes negotiating with and among corresponding resources with an associated hierarchy and priority.

11. The method of claim 4 wherein said communicating and said negotiating with a plurality of processor functions further includes using a network and Universal Resource Identifiers for said communicating and said negotiating with said plurality of processor functions and said plurality of scheduling agents.

12. A method of setting up a meeting with a plurality of participants, the meeting to be facilitated by desired resources, the method comprising:

specifying characteristics of the meeting and the desired resources for facilitating the meeting;

communicating with a plurality of scheduling agents corresponding, respectively, with the plurality of participants and with a processor function for each of a plurality of resources corresponding to the desired resources;

negotiating, given the characteristics of the meeting, with the plurality of scheduling agents to determine availability of the plurality of participants and with the processor function for each of the plurality of resources to determine availability of the desired resources;

scheduling the meeting when sufficient desired resources and a sufficient number of the plurality of participants are available; and

reserving the desired resources that are available for the meeting.

13. The method of claim 12 wherein said specifying characteristics of the meeting further includes specifying one of a desired date, a desired time, an expected duration, essential participants, and desirable participants.

14. The method of claim 12 further including notifying and prompting the sufficient number of the plurality of participants, said prompting occurring before the time of the meeting by a time period dependent on one of a participant'"'"'s circumstances and a resource'"'"'s circumstances.

15. The method of claim 12 further including prompting one of a meeting coordinator and a resource coordinator before the time of the meeting by a time period that is sufficient to insure that said desired resources that are available are present and operational for the meeting.

16. The method of claim 12 wherein said specifying the desired resources further includes specifying one of;

1) essential resources defined as those resources required to conduct the meeting and

     2) desirable resources defined as those resources that should be available to conduct the meeting.

17. The method of claim 16 wherein said specifying the desired resources further includes specifying one of;

a number of meeting locations, audio video presentation resources, audio visual links among the number of meeting locations when the number exceeds one, and network access capabilities.

18. The method of claim 12 wherein said negotiating further includes negotiating among a plurality of respective processor functions for the plurality of resources to identify said sufficient desired resources.

19. The method of claim 18 wherein said negotiating among the plurality of respective processor functions further includes negotiating with and among corresponding resources having an associated hierarchy and priority.

20. The method of claim 12 wherein said communicating and said negotiating with the processor function for each of the plurality of resources further includes using a network and Universal Resource Identifiers for said communicating and said negotiating with said processor function for each of the plurality of resources and said plurality of scheduling agents.

21. A processing function for a resource that is arranged and operational for facilitating setting up a meeting, the processing function comprising:

a transceiver for receiving a query regarding availability of the resource for facilitating the meeting;

a controller for comparing the query with reservations for the resource that are stored in a memory associated with the controller,

where the controller, cooperatively with the transceiver, responds to the query with an availability response.

22. The processing function of claim 21 wherein said query further includes attributes regarding desired timing for the meeting and said availability response further includes information corresponding to one of availability satisfying the desired timing and reservations within the desired timing.

23. The processing function of claim 21 wherein, responsive to said availability response, a reservation message is received by the transceiver, a corresponding reservation is stored in the memory by the controller and a confirmation message is returned by the controller, cooperatively with the transceiver.

24. The processing function of claim 21 wherein said controller, cooperatively with the transceiver, forwards a prompting message to one of a meeting coordinator and a resource coordinator prior to a time for the meeting, the time sufficient to insure the resource is available and operational for the meeting

25. The processing function of claim 21 wherein the transceiver receives the query from another processing function corresponding to another resource.

26. The processing function of claim 21 wherein the controller, cooperatively with the transceiver, sends a query to another processing function corresponding to another resource.

27. The processing function of claim 21 wherein the transceiver is coupled to a network that is one of a wide area network, local area network, and wireless ad-hoc network.