Medical office electronic management system

• US 20040088192A1
• Filed: 11/04/2002
• Published: 05/06/2004
• Est. Priority Date: 11/04/2002
• Status: Abandoned Application

• Current Assignee: Joseph A. Dipoala Jr, Tim W. Schmidt
• Original Assignee: Joseph A. Dipoala Jr, Tim W. Schmidt
• Inventors: Schmidt, Tim W., DiPoala, Joseph A. Jr.
• Application Number:
  US10/287,181
• Publication Number:
  US 20040088192A1
• Time in Patent Office: Days
• US Class Current: 705/3
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 10/109 Time management, e.g. calendars, reminders, meetings or time accounting
• CPC Class Codes: G06Q 30/06 Buying, selling or leasing transactions
• CPC Class Codes: G16H 10/60 for patient-specific data, e.g. for electronic patient records
• CPC Class Codes: G16H 40/20 for the management or administration of healthcare resources or facilities, e.g. managing hospital staff or surgery rooms

Abstract

An electronic medical records and medical office management system includes electronic storage, retrieval, analysis, and transmittal of patient records, and is integrated with office scheduling and billing. One embodiment of the record-keeping and office management system further includes an electronic encounter feature that integrates with billing, generates referrals, orders labs and tests, allows for medications to be prescribed, and directs for a follow-up visit, as needed; automatic electronic notification; integrated appointment scheduling; preventive care profile integration with the electronic encounter; history and exam findings entry, wherein data convert to text; note creation, which draws from a patient record, encounter data and events triggered, and patient history and exam findings; and electronic document management, including incoming mail.

Claims

1. An electronic medical records and medical office management system, comprising:

means for electronic storage, retrieval, analysis, and transmittal of patient records, and which is integrated with office scheduling and billing.

2. The record-keeping and office management system of claim 1, further comprising:

a) an electronic encounter feature that integrates with billing, generates referrals, orders labs and tests, allows for medications to be prescribed, and directs for a follow-up visit, as needed;

b) automatic electronic notification;

c) integrated appointment scheduling;

d) preventive care profile integration with said electronic encounter;

e) history and exam findings entry, wherein data convert to text;

f) note creation, which draws from a patient record, encounter data and events triggered, and patient history and exam findings;

g) electronic document management, including incoming mail.

3. The record-keeping and office management system of claim 1, wherein the general flow of the patient is tracked from check in to check out in the office.

4. The record-keeping and office management system of claim 3, wherein general workflow is tracked using electronic notification, and including an integrated appointment schedule with unique display attributes.

5. The record-keeping and office management system of claim 4, wherein unique display attributes include unique colors and/or fonts.

6. The record-keeping and office management system of claim 1, wherein the doctor'"'"'s workflow is tracked by the system.

7. The record-keeping and office management system of claim 6, wherein the doctor'"'"'s workflow includes ordering of procedures, tests or handouts from an electronic encounter.

8. The record-keeping and office management system of claim 7, wherein the order links directly to the note and the patient'"'"'s preventive care record.

9. The record-keeping and office management system of claim 7, wherein the Electronic notification is triggered to other staff, as appropriate.

10. The record-keeping and office management system of claim 7, wherein the electronic encounter contains color-coded prompts for the physician, guiding him towards recommended preventive care items and alerting him regarding pertinent elements of the patient'"'"'s history.

11. The record-keeping and office management system of claim 1, further comprising the entry of data to produce a fully-integrated note.

12. The record-keeping and office management system of claim 1, wherein a note creator pulls data from the history of present illness data and exam data, both of which produce text from data, actions ordered, procedures done, referrals made, existing elements of the patient'"'"'s medical record (family &

social history, medication list), or vitals.

13. The record-keeping and office management system of claim 12, wherein items ordered are also linked to specific diagnoses for an automatic formulation of the treatment plan.

14. The record-keeping and office management system of claim 1, further comprising the linking of preventive care data to procedures, labs, handouts, or radiology requisitions, and, as these items are ordered, preventive care data is automatically updated.

15. The record-keeping and office management system of claim 1, the exam profile(s) selected is determined by one or more factors, including the patient'"'"'s past medical history, his disease profile, or his acute symptomatology.

16. The record-keeping and office management system of claim 1, the checkboxes, radio buttons, etc. used to select specific information regarding the history of the present illness and the doctor'"'"'s findings are translated into actual text.

17. The record-keeping and office management system of claim 1, items ordered appear in the note, linked to specific diagnoses.

18. The record-keeping and office management system of claim 1, comprising integration with preventive care.

19. The record-keeping and office management system of claim 1, items ordered that require intervention of a nurse or other office staff automatically trigger electronic notification.