Method of and system for entering physical records into an electronic data store

• US 20040111297A1
• Filed: 12/10/2002
• Published: 06/10/2004
• Est. Priority Date: 12/10/2002
• Status: Active Grant

• Current Assignee: Cognizant Trizetto Software Group Incorporated (Cognizant Technology Solutions Corp.)
• Original Assignee: CareKey, Inc. (Cognizant Technology Solutions Corp.)
• Inventors: Schoenberg, Roy
• Granted Patent: US 7,172,120 B2
• Time in Patent Office: Days
• US Class Current: 705/3
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G16H 40/67 for remote operation
• CPC Class Codes: H04N 1/00209 Transmitting or receiving image data, e.g. facsimile data, via a computer, e.g. using e-mail, a computer network, the internet, I-fax
• CPC Class Codes: Y10S 707/99943 Generating database or data structure, e.g. via user interface
• CPC Class Codes: Y10S 707/99945 Object-oriented database structure processing

Abstract

A system for entering physical documents into an electronic data store includes a host server system having a computer processor and associated memory, including the electronic data store, a data entry system including a computer processor and associated memory and a provider system including a computer processor and associated memory. The data entry system transmits instructions to the host server system to generate a token including destination information for physical documents being entered into the electronic data store. The host server system includes a token generation system for generating the token, the token including the destination information for physical documents being entered into the electronic data store. The host server system transmits the token to the data entry system. The data entry system generates a hard copy of the token and transmits an electronic version of the hard copy of the token to the provider system. The provider system receives the electronic version of the token, converts the electronic version back to the hard copy of the token, attaches the physical documents to be entered in the electronic data store to the hard copy of the token and electronically transmits the hard copy and the physical documents to the host server system. The host server system receives the electronic form of the electronically transmitted hard copy and physical documents, reads the token and enters the electronic form of the physical documents into the electronic data store based on the destination instructions.

Claims

1. A method of entering physical documents into an electronic data store comprising:

A. generating an optical token at a host server system, said optical token including destination information for physical documents being entered into the electronic data store;

B. transmitting the optical token to a recipient system;

C. generating a hard copy of said optical token;

D. electronically transmitting said hard copy and said physical documents to said host server system;

E. receiving a physical form of said electronically transmitted hard copy and the physical documents; and

F. said host server system reading said optical token and entering said physical documents into said electronic data store based on said destination instructions.

2. The method of claim 1 wherein step B comprises transmitting said hard copy and said physical documents with a facsimile machine.

3. The method of claim 1 wherein said optical token is a barcode.

4. The method of claim 1 wherein said optical token is an encrypted number sequence.

5. The method of claim 1 further comprising, prior to step A, transmitting instructions to said host server system, said instructions including said destination information.

6. A method of entering physical documents into an electronic data store comprising:

A. generating an optical token at a host server system, said optical token including destination information for physical documents being entered into the electronic data store;

B. transmitting the optical token to a recipient system;

C. generating a hard copy of said optical token;

D. attaching the hard copy of said optical token to the physical documents to be entered in the electronic data store;

E. electronically transmitting said hard copy and said physical documents to said host server system;

F. receiving an electronic form of said electronically transmitted hard copy and physical documents; and

G. said host server system reading said optical token and entering said electronic form of said physical documents into said electronic data store based on said destination instructions.

7. The method of claim 6 wherein step B comprises transmitting said hard copy and said physical documents with a facsimile machine.

8. The method of claim 6 wherein said optical token is a barcode.

9. The method of claim 6 wherein said optical token is an encrypted number sequence.

10. The method of claim 6 further comprising, prior to step A, transmitting instructions to said host server system, said instructions including said destination information.

11. A system for entering physical documents into an electronic data store comprising:

a host server system including a computer processor and associated memory, including the electronic data store; and

a data entry system including a computer processor and associated memory;

said host server system including a token generation system for generating an optical token, said optical token including destination information for physical documents being entered into the electronic data store;

said host server system transmitting said optical token to said data entry system;

said data entry system generating a hard copy of said optical token, associating the physical documents to be entered in the electronic data store with said hard copy of said optical token and electronically transmitting said hard copy and said physical documents to said host server system; and

said host server system receiving an electronic form of said electronically transmitted hard copy and physical documents and reading said optical token and entering said electronic form of said physical documents into said electronic data store based on said destination instructions.

12. The system of claim 11, said data entry system further comprising a facsimile machine for transmitting said hard copy and said physical documents.

13. The system of claim 11 wherein said optical token is a barcode.

14. The system of claim 11 wherein said optical token is an encrypted number sequence.

15. The system of claim 11 wherein said data entry system, prior to the generation of said optical token, transmits instructions to said host server system, said instructions including said destination information.

16. A system for entering physical documents into an electronic data store comprising:

a host server system including a computer processor and associated memory, including the electronic data store;

a data entry system including a computer processor and associated memory; and

a provider system including a computer processor and associated memory;

said data entry system transmitting instructions to said host server system to generate a token including destination information for physical documents being entered into said electronic data store;

said host server system including a token generation system for generating said token, said token including said destination information for physical documents being entered into the electronic data store;

said host server system transmitting said token to said data entry system;

said data entry system generating a hard copy of said token and transmitting an electronic version of said hard copy of said token to said provider system;

said provider system receiving said electronic version of said token, converting said electronic version back to said hard copy of said token, attaching the physical documents to be entered in the electronic data store to said hard copy of said token and electronically transmitting said hard copy and said physical documents to said host server system; and

said host server system receiving the electronic form of said electronically transmitted hard copy and physical documents, reading said token and entering said electronic form of said physical documents into said electronic data store based on said destination instructions.

17. The system of claim 16, said data entry system further comprising a facsimile machine for transmitting said hard copy of said token and said physical documents.

18. The system of claim 16 wherein said token is a barcode.

19. The system of claim 16 wherein said token is an encrypted number sequence.

20. The system of claim 16, said provider system further comprising a facsimile machine for transmitting said hard copy of said token and said physical documents.

21. A method of entering information into an electronic data store comprising:

A. generating an optical token at a host server system, said optical token including destination information for information which is to be entered into the electronic data store;

B. transmitting the optical token to a recipient system in the form of an electronic mail document;

C. entering, into a further electronic mail document including said optical token, said information to be entered into the electronic data store;

D. transmitting said further electronic mail document to said host server system;

E. receiving the further electronic mail document; and

F. reading said optical token and entering said information contained in the further electronic mail document into said electronic data store based on said destination instructions.