Document handling system and method

• US 20040162831A1
• Filed: 02/06/2003
• Published: 08/19/2004
• Est. Priority Date: 02/06/2003
• Status: Abandoned Application

• Current Assignee: The Standard Register Company (Middleby Corporation)
• Original Assignee: The Standard Register Company (Middleby Corporation)
• Inventors: Patterson, John Douglas
• Application Number:
  US10/359,769
• Publication Number:
  US 20040162831A1
• Time in Patent Office: Days
• US Class Current: 707/100
• CPC Class Codes: G06F 16/31 Indexing; Data structures therefor; Storage structures
• CPC Class Codes: G06F 16/93 Document management systems

Abstract

A document handling system and method of extracting information needed for record scanning and indexing from a database containing personal information pertaining to a person, such as a patient, at the time that a document is printed, and printing that information on the document as a machine-readable code image to facilitate later document preparation, scanning and indexing processing is disclosed.

Claims

1. A document handling system for indexing information related to a person, comprising:

a database source storing personal information corresponding to the person;

a document database storing electronic information corresponding to a document containing at least human readable information;

a code generator module adapted to generate a machine-readable image code at least based on said personal information from said database source;

an output engine module adapted to output said document with said image code; and

a document indexing module adapted to read said image code, and index said document according to said personal information provided in said image code.

2. The document handling system defined in claim 1, wherein said database source is a healthcare information system, a financial database system, a banking database system, or an insurance database system.

3. The document handling system defined in claim 1, wherein said document database is a memory component of a print-on-demand document system.

4. The document handling system defined in claim 1, wherein said code generator module is a memory component of a print-on-demand document system.

5. The document handling system defined in claim 1, wherein said output engine module is a memory component of a print-on-demand document system.

6. The document handling system defined in claim 1, wherein said document indexing module is a memory component of a record storage system.

7. The document handling system defined in claim 1, wherein said document database further stores electronic information for validating said document.

8. The document handling system defined in claim 1, wherein said document database further stores electronic information for validating said document, and said machine-readable image code is further based on said electronic information for indexing and validating said document.

9. The document handling system defined in claim 1, further comprises:

an authentication module that requests authentication of information contained in the machine-readable image code after being read from the document; and

a communication network coupled to the authentication module and the database source and/or said document database for exchanging information therebetween to provide such authentication and indexing of information.

10. The document handling system defined in claim 1 wherein the machine-readable image code is a bar code.

11. The document handling system defined in claim 1 wherein the machine-readable image code is a bar code of encrypted information.

12. The document handling system defined in claim 1 wherein the machine-readable image code is a one or two-dimensional barcode.

13. The document handling system defined in claim 1, wherein said output engine is adapted to output said document as a printed document, fax, e-mail, web page, or combinations thereof.

14. The document handling system defined in claim 1, wherein said output engine is adapted to output said document in electronic form.

15. The document handling system defined in claim 1, wherein said document indexing module reads said image code via a document scanner or from a scanned image.

16. The document handling system defined in claim 1, further comprising a document repository, said document being electronically stored in said document repository in accordance with the indexing of said document.

17. The document handling system defined in claim 1, further comprising a request module adapted to make requests to said database source to retrieve a plurality of indexing elements from said information corresponding to the patient index information.

18. The document handling system defined in claim 1, further comprising an assisted identification and indexing module adapted to recognize indexing data contained in said image code and permitting a user to verify and correct said indexing data to index said document properly.

19. The document handling system defined in claim 6, wherein said record storage system is a medical records system.

20. The document handling system defined in claim 1, further includes a communications network coupled at least to a medical records system, a healthcare information system and/or a print-on-demand system to exchange data regarding the person or the document therebetween.

21. The document handling system defined in claim 1 wherein said document indexing module is a memory component of a medical records system which comprises a document scanner to read the document, processing to interpret the information contained in the machine readable image code(s), and a communication interface for sending queries to said document database and said database source and receiving responses to those queries from the document database and the database source.

22. The document handling system defined in claim 1 wherein said personal information includes a unique identification number and indexing information is accessed from an indexing database using said unique identification number.

23. The document handling system defined in claim 22 wherein said indexing database is a component of a print-on-demand system.

24. A computerized method for automatically indexing a document to a person, said method comprising:

electronically retrieving from a database source information corresponding to the person by using a personal information request module;

electronically providing electronic information corresponding to a document containing at least human readable information by using a document database;

generating a machine-readable image code at least based on personal information received from said database source by using a code generator module; and

outputting said document with said image code by using an output engine module.

25. The computerized method defined by claim 24 further comprising:

scanning information content provided of the document by using a document scanner; and

reading said machine-readable image code by using an indexing module, and automatically indexing said document for storage in a document repository using said personal information contained in said machine-readable image code.

26. The computerized method defined by claim 25 wherein using said patient information includes linking to the database source or an indexing database with a unique identifier contained in said personal information to extract indexing information used to index the document.

27. The computerized method defined by claim 24 further comprising:

requesting authentication of the personal information contained in the image code by using a first communications module coupled to a network; and

providing authentication of said personal information contained in said image code in response to information provided by the first communication module by using a second communications module coupled to said network.

28. The computerized method defined in claim 27 wherein authentication comprises comparing the personal information contained in said image code provided on the document with the personal information stored in said database source.

29. The computerized method defined in claim 24 further comprising storing an electronic copy of the scanned and indexed document.

30. The computerized method defined in claim 24 wherein said output engine is configured to output said document containing said machine-readable image code as one of the following:

a printed representation of said document, and an electronic representation of said document.

31. The computerized method as defined by claim 25 further comprising making available in human readable form the information content provided on said document, which is usable for one of:

review of said information content, revision of said information content, and replacement of said information content, by using an assisted identification and indexing module.

32. The computerized method as defined by claim 31 wherein said information content includes said image code and at least one of text, data, an image, hand-entered information, identification information, authentication information, and processing control information.

33. The computerized method as defined by claims 24 wherein said code generator generates a one or two-dimensional barcode.

34. A computer program product comprising computer program code recorded on a machine readable recording medium, the program code including instructions for implementing:

a personal information request module adapted to electronically request and retrieve from a database source information corresponding to a person;

a document database adapted to electronically provide electronic information corresponding to a document containing at least human readable information;

a code generator module adapted to generate a machine-readable image code at least based on personal information received from said database source; and

an output engine module adapted to output said document with said image code.