Comprehensive standardized process change management model framework and method for creating customized process model for a healthcare organization using the framework

• US 20040176980A1
• Filed: 03/07/2003
• Published: 09/09/2004
• Est. Priority Date: 03/07/2003
• Status: Abandoned Application

• Current Assignee: Siemens AG
• Original Assignee: Siemens AG
• Inventors: Kazlauskas, Elaine, Heckermann, Dirk, Bulitta, Clemens
• Application Number:
  US10/383,945
• Publication Number:
  US 20040176980A1
• Time in Patent Office: Days
• US Class Current: 705/2
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G16H 40/20 for the management or administration of healthcare resources or facilities, e.g. managing hospital staff or surgery rooms

Abstract

A healthcare organization/enterprise (HCO) process definition framework is provided that holistically defines processes and process structures for a generic HCO. The HCO framework addresses clinical, operational and financial performance excellence and maximization. This model may be utilized by consultants and HCO representatives working together to integrate the HCO framework into an existing model of a specific HCO to create a customized process model for a this specific HCO. The models may be developed utilizing a process management tool, a best practice and benchmark database and Siemens HCO reference model. The approach focuses, from the beginning, on implementing change, and thus change management is an integral part of the holistic approach.

Claims

1. A comprehensive healthcare organization (HCO) framework, comprising:

a pre-defined plurality of HCO-related process change management model (PCMM) processes that are independent of a specific HCO, the PCMM processes collectively comprising operations processes, management processes and support processes, the PCMM processes being collectively organized across and identified according to more than one hierarchical level.

2. The HCO framework according to claim 1, wherein the PCMM processes each comprise data structures relating to:

inputs, outputs, and activities;

responsible and participating roles;

reference models that support practices of an enterprise;

information technology tools that are used to enable processes and links between the tools and the processes;

metrics that reflect process performance; and

points of integration between processes.

3. The HCO framework according to claim 1, wherein the more than one hierarchical level comprises:

a level 1 process level comprising processes of the operations processes, the management processes and the support processes;

a level 2 process category level comprising processes of the operations processes, the management processes and the support processes; and

a level 3 process element category comprising processes of the operations processes, the management processes and the support processes.

4. The HCO framework according to claim 3, wherein:

the level 1 management processes comprise a manage enterprise strategically process, a manage quality process, and a control strategically process;

the level 1 operations processes comprise;

under a patient-partner relationship management category, a plan process, an understand customer markets process, a sell process, and a care process;

under a product-service lifecycle management category, a plan process, a manage product portfolio process, a define process, a realize process, a commercialize process, and a phase-out process; and

under a patient process category, a plan process, an admit process, a detect process, a treat process, a discharge process, a source process, and a return process; and

the level 1 support processes comprise;

under a finance and controlling category, a manage finance process and a control process;

under a people category, a manage human resources process, an educate process, a manage knowledge process, and a manage environmental health and safety process; and

under a resources category, a manage materials and logistics process, a maintain equipment and facilities process, a manage information and communication process, and a provide services process.

5. The HCO framework according to claim 4, wherein each of the level 1 processes has one or more level 3 processes associated with it.

6. The HCO framework according to claim 1, further comprising:

a process management tool configured to accept process-related information and update the HCO framework with the process-related information.

7. The HCO framework according to claim 6, wherein the process management tool is a web-based tool.

8. An HCO framework system comprising:

the HCO framework according to claim 1;

and

an idealized reference model that is based on the HCO framework and that further comprises additional HCO specific information that is based on an idealized HCO.

9. The HCO framework system according to claim 8, wherein the idealized reference model further comprises a database of worldwide evidence-based medicine guidelines, care paths and best-practice healthcare enterprise processes that comprises qualitative and quantitative data.

10. A method for updating the HCO framework of claim 1, comprising:

updating the HCO framework based on a new input of information.

11. The method for updating the HCO framework according to claim 10, wherein the input of new information is obtained by consulting with at least one of doctors, nurses, other medical personnel, suppliers, patients, administrators and managers about at least one of processes and process structure.

12. The method for updating the HCO framework according to claim 10, wherein the input of new information is obtained by reviewing literature from a field selected from the group consisting of the healthcare industry, technology, science, and administration and management.

13. The method for updating the HCO framework according to claim 10, wherein the input of new information is obtained by activities associated with implementing an HCO framework integration and customization of a specific HCO.

14. The method for updating the HCO framework according to claim 10, wherein the updating is performed iteratively.

15. A method for utilizing the HCO framework of claim 1, comprising:

predicting future state processes that may be required by HCOs with the HCO framework.

16. A method for creating a customized process model for a specific healthcare organization (HCO), comprising:

a) pre-defining, by a consultant, a comprehensive HCO framework comprising a plurality of PCMM HCO-independent processes encompassing a plurality of healthcare organization process levels including operations processes, management processes and support processes;

b) identifying the specific HCO overall strategies and principles;

c) defining existing processes of an HCO from communications between the consultant and healthcare representatives;

d) identifying, by the consultant and the healthcare representatives, a selected group of one or more of the existing processes to be re-engineered;

e) re-engineering the selected group of existing processes using a group of PCMM processes from the HCO framework, thus creating a specific HCO customized process model and processes; and

f) implementing the HCO customized process model and processes at the HCO.

17. The method according to claim 16, further comprising:

providing an idealized HCO reference model that is based on the HCO framework and that further comprises additional HCO specific information based on an idealized HCO; and

validating the HCO customized process model and processes by comparing it with the idealized HCO reference model and implementing any changes suggested by the validation.

18. The method according to claim 17, further comprising:

updating the idealized HCO reference model with new qualitative and quantitative data obtained from at least one of worldwide evidence-based medicine guidelines, care paths and best-practice healthcare enterprise processes.

19. The method according to claim 16, wherein the elements of determining, providing, and re-engineering are performed iteratively with the consultant and the healthcare representative.

20. The method according to claim 16, further comprising:

providing a process management tool;

inputting one or more of the plurality of PCMM HCO-independent processes of the HCO framework into the process management tool; and

modifying one or more of the plurality of processes of the HCO framework by the re-engineered processes to create the specific HCO customized process model and processes.

21. The method according to claim 20, further comprising:

providing a web-based interface and database management system for operating the process management tool.

22. The method according to claim 20, wherein modifying the one or more plurality of processes of the HCO framework comprises utilizing pre-defined process structures for rapid user definition.

23. The method according to claim 22, wherein the pre-defined process structures include data relating to one or more of:

1) inputs, outputs, and activities;

     2) responsible and participating roles;

     3) reference models that support practices of an enterprise;

     4) information technology tools that are used to enable the processes and links between the tools and processes;

     5) metrics that reflect process performance; and

     6) points of integration between processes.

24. The method according to claim 16, further comprising:

providing metrics for the plurality of processes of the HCO framework.

25. The method according to claim 24, further comprising:

providing metrics categorized as enterprise management metrics, operating process metrics, and business administration and support metrics.

26. The method according to claim 25, further comprising:

providing, for the enterprise management metrics, metrics related to at least one of market share outcomes, satisfaction, mortality or morbidity score, length of stay, patient retention, and financial performance;

providing, for the operating processes metrics, metrics related to at least one of safety, effectiveness, patient-centeredness, timeliness, efficiency, equity, the metrics also including measures of utilization per resource, adverse events per case, cost/revenue per case, waiting time per test/procedure, cycle time per test/procedure, and patient/referring physician satisfaction score; and

providing, for business administration and support metrics, metrics related to at least one of cost and revenue productivity and resource utilization, cost to collect, percent of claim denials, cash received as a percent of gross revenue, fixed assets as a percent of gross revenue, administrative cost per discharge, cost and revenue per fte, cases per fte, education budget per fte, safety regulation compliance, staff retention and a staff satisfaction score, procurement cost per case, materials and logistics cost per case, disposal cost per case, maintenance cost per resource, and services cost per case.

27. The method according to claim 16, wherein implementing the HCO customized process model comprises at least one of:

pilot testing a new process in the HCO, comprising;

training a limited number of personnel use the new process;

monitoring a quality of each process;

making necessary changes to the process prior to cross-enterprise use;

training employees based on roles they will play in the new process;

scheduling mass deployment by providing which departments will adopt the new process and by when; and

monitoring process metrics.

28. The method according to claim 16, further comprising:

allowing a newly implemented process to stabilize for some period of time, the period of time being dependent on a complexity and nature of the newly implemented process;

once stabilization is achieved, optimizing the newly implemented processes by process owners.