Data management method and system for generating and verifying accurate coding information

• US 20040210834A1
• Filed: 04/18/2003
• Published: 10/21/2004
• Est. Priority Date: 04/18/2003
• Status: Abandoned Application

• Current Assignee: Casedata
• Original Assignee: Casedata
• Inventors: Regalado, Rommel Q., Yujuico, J. P., Duncan, Kevin R., Young, Marie, Mangelson, Nina, Bean, Douglas M., Barton, Amy
• Application Number:
  US10/418,844
• Publication Number:
  US 20040210834A1
• Time in Patent Office: Days
• US Class Current: 715/513
• CPC Class Codes: G06F 16/93 Document management systems

Abstract

A data management method and system for generating and iteratively verifying accurate coding information prior to such information being implemented in a document retrieval database. In particular, a statistical sample of coded information is obtained from a document batch and comparatively analyzed to verify an accuracy rate equivalent to or greater than a predetermined quality control standard. If such sample fails to meet the predetermined quality control standard, the entire document batch is returned for recoding. The accuracy of generated coded information is iteratively verified based on a statistical sampling of an increasingly large quantity of generated coded information.

Claims

1. A data management method for generating and verifying accurate coding information, said method comprising:

obtaining a plurality of document batches, each document batch comprising a plurality of documents;

coding information corresponding to each document;

producing a first coded document batch comprising said plurality of documents and said corresponding coded information;

obtaining a first random sample of documents from said first coded document batch;

verifying the accuracy of said first random sample; and

recoding said first coded document batch if said accuracy is less than a predetermined quality control standard.

2. The method of claim 1, wherein said obtaining a first random sample of documents further comprises:

identifying a first lot size corresponding to a quantity of tags present in each of said plurality of documents;

entering said first lot size into a sample size equation to determine a first appropriate sample size; and

randomly sampling said first appropriate sample size from said first coded document batch.

3. The method of claim 2, further comprising:

specifying a target field from said coding information;

identifying a second lot size corresponding to a quantity of said plurality of documents;

entering said second lot size into said sample size equation to determine a second appropriate sample size; and

randomly sampling said second appropriate sample size from said first coded document batch.

4. The method of claim 1, further comprising:

providing a second coded document batch, said second coded document batch comprising a plurality of verified first coded document batches;

obtaining a second random sample of documents from said second coded document batch;

verifying the accuracy of said second random sample; and

recoding said second coded document batch if said accuracy is less than said predetermined quality control standard.

5. The method of claim 4, wherein said obtaining a second random sample of documents further comprises:

identifying a first lot size corresponding to a quantity of tags present in each of said plurality of documents present in said second coded document batch;

entering said first lot size into a sample size equation to determine a first appropriate sample size; and

randomly sampling said first appropriate sample size from said second coded document batch.

6. The method of claim 4, further comprising:

specifying a target field from said coding information;

identifying a second lot size corresponding to a quantity of documents present in said second coded document batch;

entering said second lot size into said sample size equation to determine a second appropriate sample size; and

randomly sampling said second appropriate sample size from said second coded document batch.

7. The method of claim 4, further comprising:

providing a third coded document batch, said third coded document batch comprising a plurality of verified second coded document batches;

obtaining a third random sample of documents from said third coded document batch;

verifying the accuracy of said third random sample; and

recoding said third coded document batch if said accuracy is less than said predetermined quality control standard.

8. The method of claim 7, further comprising transferring said third coded document batch to a document database if said accuracy is greater than or equal to said predetermined quality control standard.

9. The method of claim 1, further comprising distributing said plurality of document batches to a first processing center.

10. The method of claim 9, wherein said coding is performed by said first processing center.

11. The method of claim 10, wherein said first processing center comprises at least one data analyst.

12. The method of claim 1, wherein said predetermined quality control standard comprises at least 95% accuracy.

13. The method of claim 1, wherein said predetermined quality control standard comprises at least 97% accuracy.

14. A data management system for generating and verifying accurate coding information, said system comprising:

at least one first processing center for coding information corresponding to a plurality of documents;

at least one second processing center for verifying the accuracy of a random sample of said documents and said corresponding coded information according to a predetermined quality control threshold.

15. The system of claim 14, wherein said at least one second processing center returns said documents to said at least one first processing center for recoding if said predetermined quality control threshold is not met.

16. The system of claim 14, wherein said at least one second processing center forwards a first document batch comprising said documents and said corresponding coded information to a third processing center for reverification if said predetermined quality control threshold is met.

17. The system of claim 14, further comprising at least one third processing center, wherein said at least one third processing center verifies the accuracy of a random sample of said first document batch according to said predetermined quality control threshold.

18. The system of claim 17, wherein said at least one third processing center returns said first document batch to said at least one first processing center for recoding if said predetermined quality control threshold is not met.

19. The system of claim 17, wherein said at least one third processing center forwards a second document batch comprising at least one first document batch to a general processing center for reverification and transmission to a document database if said predetermined quality control threshold is met.

20. The system of claim 17, further comprising at least one general processing center, wherein said at least one general processing center verifies the accuracy of a random sample of said second document batch according to said predetermined quality control threshold.

21. The system of claim 20, wherein said at least one general processing center returns said second document batch to said at least one first processing center for recoding if said predetermined quality control threshold is not met.

22. The system of claim 20, wherein said at least one general processing center transfers said second document batch to a document database if said predetermined quality control threshold is met.

23. The system of claim 14, wherein said quality control threshold comprises at least 95% accuracy.

24. The system of claim 14, wherein said quality control threshold comprises at least 97% accuracy.

25. The system of claim 14, wherein said first processing center comprises at least one data analyst.