Automated method and collaborative process related to legal and regulatory requirements for document creation and document records management
First Claim
1. A method for enabling a plurality of participants to collaboratively generate an electronic document in a collaborative electronic workspace and via a computer network, the method comprising:
- providing an electronic document format, the format having a first section and a second section, and the format for generating an electronic record;
enabling a first participant to create the electronic record and enter data into the first section;
enabling a second participant to enter data into the second section; and
routing the electronic record to a third participant via the computer network.
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Accused Products
Abstract
A single development platform is provided which can define automated collaborative process methods for electronically generating, storing, and transmitting employment documents within a shared computer network, and granting rights to Users, such as employers, employees, records management staff and identity verification agencies, to collaboratively start, manage, complete, store, index, retrieve and dispose of the documents and related subject matter document images and related records. A single environment executes rules and policies for both the creation and records management of a record, and enforces associated records management rules and policies to automatically execute legal and regulatory rules appropriate for the storage, retrieval and disposition of an electronic file. The present invention more particularly relates to business process management within shared workspace information technology systems used provide real time validation of employee identity and to associate such validation as part of an I-9 or immigration report electronic file.
134 Citations
43 Claims
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1. A method for enabling a plurality of participants to collaboratively generate an electronic document in a collaborative electronic workspace and via a computer network, the method comprising:
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providing an electronic document format, the format having a first section and a second section, and the format for generating an electronic record;
enabling a first participant to create the electronic record and enter data into the first section;
enabling a second participant to enter data into the second section; and
routing the electronic record to a third participant via the computer network. - View Dependent Claims (2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28)
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29. A method for dynamically managing the completion and storage of I-9 forms and related identity documents with a collaborative information technology system, the collaborative information technology system enabling a plurality of participants to interact via a computer network, the method comprising:
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configuring a workflow model of an I-9 form process in a software program stored within the network system, the program comprising a plurality of workflow process steps enabling compliance with all legal and regulatory requirements for completing and storing the I-9;
at least one workflow process step having an associated status, wherein the status can be complete or incomplete;
implementing the workflow by means of the Internet and the software program, whereby the rights and roles of each participant are enabled. - View Dependent Claims (30, 31, 32, 33, 34, 35, 36, 37, 38, 39, 40, 41)
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42. A computer-readable medium carrying one or more sequences of one or more instructions for buffering data, wherein the execution of the one or more sequences of the one or more instructions by one or more processors, causes the one or more processors to perform the steps of:
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receiving a request to access data that presently resides in a first buffer, wherein said first buffer is a member of an ordered set of buffers; and
in response to receiving said request, performing the following steps of;
determining a profit value associated with said first buffer, said profit value reflecting a plurality of access characteristics; and
establishing a position for said first buffer in said ordered set based on said profit value.
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43. A computer-readable medium carrying one or more sequences of one or more instructions for buffering data, wherein the execution of the one or more sequences of the one or more instructions by one or more processors, causes the one or more processors to perform the steps of:
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providing an electronic document format, the format having a first section and a second section, and the format for generating an electronic record;
enabling a first participant to create the electronic record and enter data into the first section; and
enabling a second participant to enter data into the second section; and
routing the electronic record to a third participant via the computer network.
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Specification