Self-purging paper records filing system

• US 20040236782A1
• Filed: 05/19/2003
• Published: 11/25/2004
• Est. Priority Date: 05/19/2003
• Status: Abandoned Application

• Current Assignee: Seth T. Odam
• Original Assignee: Seth T. Odam
• Inventors: Odam, Seth T.
• Application Number:
  US10/440,212
• Publication Number:
  US 20040236782A1
• Time in Patent Office: Days
• US Class Current: 707/103X
• CPC Class Codes: B42F 17/00 Card-filing arrangements, e.g. card indexes or catalogues or filing cabinets indexing features B42F21/00; furniture features A47B, A47F

Abstract

A paper records filing system comprised of a multiplicity of pre-numbered and pre-categorized hanging file folders organized into three categories of documents: 1) documents for which a plurality of valid instances may exist at any given time, and for which each valid instance has an indeterminate useful life, 2) documents for which a single instance may exist at any given time, and for which each valid instance has an indeterminate useful life, and 3) documents for which a plurality of valid instances may exist at any given time, and for which each valid instance has a limited useful life. File folders are reused as new instances of documents are placed in pre-categorized hanging file folders replacing obsolete documents previously filed in the reused hanging file folder. Obsolete documents may become obsolete either because of the passage of time makes them obsolete or the generation of a new instance makes them obsolete. Hanging file folders are numbered and categorized depending on which in these events caused the documents contained therein to become obsolete.

Claims

1. ) A method of automatic purging of obsolete paper records in a filing system comprising of:

a) categorizing documents based on their inherent longevity and the number of valid concurrent instances that may exist for each category of documents, and

b) providing a finite series of pre-classified file folders corresponding to the said categories into which documents are inserted, and

c) reusing said file folders by replacing obsolete documents within the file folders as current documents are generated with current documents.

2. ) The filing system of claim 1, comprising of:

a) a first plurality of hanging file folders of paperboard construction to receive documents of which multiple valid concurrent instances may exist and which have undefined inherent useful life, and

b) a second plurality of hanging file folders of paperboard construction to receive documents of which a single valid concurrent instance may exist and which have undefined inherent useful life, and

c) a third plurality of hanging file folders of paperboard to receive documents of which multiple valid concurrent instances may exist and which have a defined inherent useful life.

3. ) The filing system of claim 2, including an unlimited number of hanging file folders labeled by category of records to receive permanent records.

4. ) The filing system of claim 2, including a limited number of hanging file folders labeled by category of records comprising of a single folder per category to receive documents that must be discarded and replaced by newer versions as those versions are created.

5. ) The filing system of claim 2, including a limited number of hanging file folders labeled by category of records comprising a fixed number of folders per category to receive documents that accumulate over a period of time and must be rotated out of the filing system when no longer useful.

6. ) The filing system of claim 2, including a means comprising of hanging paperboard dividers of the same paperboard construction and color as the said hanging file folders for subdividing the plurality of file folders.

7. ) The filing system of claim 2, including a means comprising of colored tabs of subdividing the plurality of file folders.

8. ) The filing system of claim 2, including a means comprising of different colored ink on pre-printed tabs to indicate the subdivision of the plurality of file folders.

9. ) The filing system of claim 2, including a means comprising of a combination of colored tabs, colored ink on pre-printed tabs, and hanging paperboard dividers of the same paperboard construction and color as the said hanging file folders of subdividing the plurality of file folders.