System and method for online expense management and validation
First Claim
1. An online system for managing and validating enterprise expenses, said system comprising:
- user interface means for collecting invoice data representing an invoice, and for displaying said collected data;
an invoice validation module for validating said collected invoice data against service data, and a system of record for storing data, said stored data comprising said validated collected invoice data and said service data.
1 Assignment
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Accused Products
Abstract
A method and apparatus for allowing a vendor to: create, maintain, validate, submit, review, and print all of its invoices, such as for example air, armored, ground, and automated teller machine (ATM) fault servicing, on a secure network is provided. GUI screens are provided for inputting invoices, making invoice preparation as simple and as efficient as possible. In one embodiment of the invention, a copy invoice function is provided for a vendor to select an invoice or any detail items from a list of previously entered invoices, pull the invoice into a current invoice work area, make appropriate changes for a given month, and then submit the month'"'"'s invoice. An invoice validation mechanism and various reporting mechanisms, such as for example a management reporting mechanism and an accounts payable report mechanism are also provided.
67 Citations
28 Claims
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1. An online system for managing and validating enterprise expenses, said system comprising:
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user interface means for collecting invoice data representing an invoice, and for displaying said collected data;
an invoice validation module for validating said collected invoice data against service data, and a system of record for storing data, said stored data comprising said validated collected invoice data and said service data. - View Dependent Claims (2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13)
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14. A computer process for managing and validating an invoice from a vendor to an enterprise accounts payable system, said computer process comprising the steps of:
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entering or modifying vendor invoice data and assigning said vendor invoice an original status of entered;
reviewing said entered vendor invoice data and changing said status to submitted;
reviewing said vendor invoice for accuracy and changing said status to either of rejected or reviewed;
if said status is rejected, then repeat from said step of entering or modifying vendor invoice data;
approving said invoice;
setting said status indicating ready for accounts payable; and
creating an accounts payable invoice. - View Dependent Claims (15)
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16. An online method for managing and validating enterprise expenses, said method comprising:
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providing user interface means for collecting invoice data representing an invoice, and for displaying said collected data;
providing an invoice validation module for validating said collected invoice data against service data, and providing a system of record for storing data, said stored data comprising said validated collected invoice data and said service data. - View Dependent Claims (17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28)
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Specification