Automated eRoom archive tool and method

• US 20050038882A1
• Filed: 08/13/2003
• Published: 02/17/2005
• Est. Priority Date: 08/13/2003
• Status: Abandoned Application

• Current Assignee: Hewlett-Packard Development Company, L.P. (HP Inc.)
• Original Assignee: Hewlett-Packard Development Company, L.P. (HP Inc.)
• Inventors: Keller, Kevin D., Whitlow, Troy C., Huscher, Anthony A.
• Application Number:
  US10/640,516
• Publication Number:
  US 20050038882A1
• Time in Patent Office: Days
• US Class Current: 709/223
• CPC Class Codes: G06Q 10/08 Logistics, e.g. warehousing, loading or distribution; Inventory or stock management
• CPC Class Codes: G06Q 10/10 Office automation; Time management

Abstract

In one embodiment of the invention, a method for automated archive of an eRoom, includes: sending a request for rooms for archival; returning a collection of target rooms in response to the request; inserting the target rooms in a database; sending a warning message to an individual associated with the target rooms, the warning message indicating a required access to the target rooms within a timeframe in order to prevent archival of the target rooms; checking if a target room is accessed within the timeframe after sending the warning message; and archiving the target room, if the target room has not been accessed within the timeframe. In another embodiment of the invention, an apparatus is provided for automated archive of an eRoom.

Claims

1. A method for automated archive of an eRoom, the method comprising:

sending a request for rooms for archival;

returning a collection of target rooms in response to the request;

inserting the target rooms in a database;

sending a warning message to an individual associated with the target rooms, the warning message indicating a required access to the target rooms within a timeframe in order to prevent archival of the target rooms;

checking if a target room is accessed within the timeframe after sending the warning message; and

archiving the target room, if the target room has not been accessed within the timeframe.

2. The method of claim 1, further comprising:

deleting the target room from an eRoom server.

3. The method of claim 1, further comprising:

sending an archive message to the individual associated with the target room, the archive message indicating that the target room has been successfully archived.

4. The method of claim 1, wherein the action of archiving the target room comprises:

storing the target room in an archive share database.

5. The method of claim 1, further comprising:

updating a database to indicate a date of previously sent warning message.

6. The method of claim 1, further comprising:

updating a database to indicate a date of archival of the target room and to change the status of the target room from archival pending to archival complete.

7. The method of claim 1, further comprising:

canceling the archival of a target room that is listed in an archive exception table in the database.

8. The method of claim 1, wherein the warning message comprises an electronic mail message.

9. The method of claim 1, wherein the archive message comprises an electronic mail message.

10. The method of claim 1, wherein the individual is a user of the target room.

11. The method of claim 1, wherein the individual is a coordinator of the target room.

12. The method of claim 1, wherein the database is stored in an SQL server.

13. An apparatus for automated archive of an eRoom, the apparatus comprising:

means for sending a request for rooms for archival;

means for returning a collection of target rooms in response to the request;

means for inserting the target rooms in a database;

means for sending a warning message to an individual associated with the target rooms, the warning message indicating a required access to the target rooms within a timeframe in order to prevent archival of the target rooms;

means for checking if a target room is accessed within the timeframe after sending the warning message; and

means for archiving the target room, if the target room has not been accessed within the timeframe.

14. An article of manufacture, comprising:

a machine-readable medium having stored thereon instructions to;

send a request for rooms for archival and receive a collection of target rooms in response to the request;

insert the target rooms in a database;

send a warning message to an individual associated with the target rooms, the warning message indicating a required access to the target rooms within a timeframe in order to prevent archival of the target rooms;

check if a target room is accessed within the timeframe after sending the warning message; and

archive the target room, if the target room has not been accessed within the timeframe.

15. An apparatus for automated archive of eRooms, the apparatus comprising:

an automated archive tool configured to send a request for rooms for archival and receive a collection of target rooms in response to the request;

the automated archive tool further configured to insert the target rooms in a database, send a warning message to an individual associated with the target rooms, the warning message indicating a required access to the target rooms within a timeframe in order to prevent archival of the target rooms, and to check if a target room is accessed within the timeframe after sending the warning message, and archive the target room, if the target room has not been accessed within the timeframe.

16. The apparatus of claim 15, wherein the automated archive tool is configured to delete the target room from an eRoom server.

17. The apparatus of claim 15, wherein the automated archive tool is configured to send an archive message to the individual associated with the target room, the archive message indicating that the target room has been successfully archived.

18. The apparatus of claim 15, wherein the automated archive tool is configured to archive the target room by storing the target room in an archive share database.

19. The apparatus of claim 15, wherein the automated archive tool is configured to update a database to indicate a date of previously sent warning message.

20. The apparatus of claim 15, wherein the automated archive tool is configured to update a database to indicate a date of archival of the target room and to change the status of the target room from archival pending to archival complete.

21. The apparatus of claim 15, wherein the automated archive tool is configured to cancel the archival of a target room that is listed in an archive exception table in the database.

22. The apparatus of claim 15, wherein the warning message comprises an electronic mail message.

23. The apparatus of claim 15, wherein the archive message comprises an electronic mail message.

24. The apparatus of claim 15, wherein the individual is a user of the target room.

25. The apparatus of claim 15, wherein the individual is a coordinator of the target room.

26. The apparatus of claim 15, wherein the database is stored in an SQL server.