Import compliance system and method

• US 20050187874A1
• Filed: 02/22/2005
• Published: 08/25/2005
• Est. Priority Date: 02/19/2004
• Status: Abandoned Application

• Current Assignee: Siemens Shared Services LLC (Siemens AG)
• Original Assignee: Siemens Shared Services LLC (Siemens AG)
• Inventors: Sanal, Ahmet
• Application Number:
  US11/062,414
• Publication Number:
  US 20050187874A1
• Time in Patent Office: Days
• US Class Current: 705/40
• CPC Class Codes: G06Q 10/08 Logistics, e.g. warehousing, loading or distribution; Inventory or stock management
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 20/102 Bill distribution or payments
• CPC Class Codes: G06Q 40/12 Accounting
• CPC Class Codes: G06Q 50/30 Transportation; Communications
• CPC Class Codes: G06Q 50/40 Business processes related to the transportation industry shipping G06Q10/083

Abstract

A system and method for managing exportation and importation of goods and managing the data and interactions of various entities involved. Timely importation of goods requires a number of various activities to be coordinated and cross-checked for accuracy and compliance. Suppliers and freight forwarders may submit invoices and shipping notifications, respectively, which may be cross-checked against various conformance requirements and checked for compliance with customs and other governmental agencies prior to submission of an entry declaration. In this way, errors or improper documentation may be avoided, often while the goods are still in the exporting country, and prior to submission of entry documents to customs. Further, a reverse compliance check may be performed on the submitted entry declaration with information supplied to a customs broker for accuracy.

Claims

1. A method of improving compliance with customs laws, comprising the steps of:

receiving commercial invoice data electronically from a supplier, the commercial invoice data having one or more identifiers;

validating the commercial invoice data for compliance with at least one requirement of customs including at least checking the one or more identifiers against a classification system associated with the at least one requirement; and

transmitting the validated commercial invoice data electronically to an end user for making declarations to customs.

2. The method of claim 1, further comprising the steps of:

flagging invalid or missing classification of the one or more identifiers against the classification system prior to submission of the commercial invoice data to the customs; and

checking the commercial invoice data for completeness and correctness against predetermined required information.

3. The method of claim 2, wherein the checking step comprises:

detecting prohibited identifiers; and

issuing an alert identifying the prohibited identifiers.

4. The method of claim 1, further comprising the steps of:

receiving shipping notification electronically from a third party;

comparing the shipping notification against the commercial invoice data received from the supplier; and

flagging any inconsistencies between the shipping notification and the commercial invoice data for remedial action prior to the transmitting step.

5. The method of claim 1, further comprising the steps of:

sending the commercial invoice data electronically to a third party;

receiving an entry declaration electronically from the third party, which includes the commercial invoice data; and

checking the electronic entry declaration after submission to customs for reverse compliance against the commercial invoice data.

6. The method of claim 5, wherein the checking step comprises checking accuracy of at least any one of:

i) a classification of the one or more identifiers listed in the entry declaration,

ii) a valuation of the one or more identifiers listed in the entry declaration, and

iii) counts of each of the one or more identifiers listed in the entry declaration.

7. The method of claim 1, wherein the validating step includes checking the commercial invoice data for conformance with requirements of at least one government agency other than customs.

8. The method of claim 1, further comprising the steps of:

receiving shipping notification electronically from a third party that includes a bill of lading specifying at least any one of a delivery number, airway bill, expected ship date, expected arrival date, shipper identification, port of lading and port of unlading;

creating a combo-file that incorporates the commercial invoice data and at least portions of the bill of lading; and

transmitting the at least any one of the commercial invoice data and at least a portion of the combo-file to the end user for making the declarations to customs.

9. The method of claim 1, wherein the end user is a customs broker and the one or more identifiers is at least any one of a name, a part number, a goods identifier and a classification.

10. A method of managing importation of goods, comprising the steps of:

comparing data of a shipment notification and a commercial invoice for a match of predefined criteria;

if the match of predefined criteria is satisfied, checking data of the commercial invoice for compliance with at least one requirement of a governmental agency; and

forwarding the checked data of the commercial invoice to a customs electronically to make an entry declaration to the customs when the commercial invoice is deemed compliant with the at least one requirement of the governmental agency.

11. The method of claim 10, further comprising the steps of:

receiving shipping notification data electronically that references at least the commercial invoice;

matching required contents of the referenced commercial invoice to the shipping notification data and sending a notification when no match occurs to resolve the matching step;

comparing one or more parts listed in the referenced commercial invoice when a match occurs to a classification in a tariff schedule; and

creating an error report when the comparing step fails to match the one or more parts listed in the referenced commercial invoice to the tariff schedule.

12. The method of claim 10, wherein the forwarding step includes forwarding electronically the commercial invoice to a customs broker prior to forwarding the entry declaration to the governmental agency.

13. The method of claim 10, further comprising the steps of:

validating the commercial invoice for completeness and correctness; and

creating an error notice when the commercial invoice is at least any one of incomplete, incorrect and missing required information.

14. The method of claim 10, further comprising the steps of:

receiving the entry declaration electronically from the customs broker, which includes data from the commercial invoice; and

checking the entry declaration after submission to the customs for reverse compliance.

15. The method of claim 14, wherein the checking the entry declaration step comprises checking the accuracy of at least any one of:

i) a classification of one or more listed parts listed in the entry declaration,

ii) a valuation of the one or more listed parts listed in the entry declaration, and

iii) at least one count of each of the one or more listed parts listed in the entry declaration.

16. The method of claim 10, further comprising checking the commercial invoice for conformance with requirements of the governmental agency.

17. The method of claim 10, further comprising the steps of:

checking the commercial invoice to detect prohibited goods; and

issuing an alert identifying the detected prohibited goods to prevent entry of the detected prohibited goods into an importing entity.

18. The method of claim 17, wherein the issuing an alert step comprises sending an email notification to a predetermined addressee based on a type of compliance fault.

19. The method of claim 10, further comprising the steps of:

receiving at least one vendor invoice electronically from a customs broker;

verifying data of the at least one vendor invoice for air freight charges, duties and surcharges; and

paying one of;

a plurality of vendor invoices when the plurality of vendor invoices are deemed accurate, and

at least one invoice of the plurality of vendor invoices individually when the at least one invoice is deemed at least in part inaccurate.

20. A system for managing importing of goods, comprising at least one component to:

receive commercial invoice data having one or more listed parts and an invoice number;

validate the commercial invoice data for compliance with at least one requirement of a governmental agency to at least check the one or more listed parts against a classification system; and

transmit an entry declaration which includes at least one of the one or more listed parts when the commercial invoice data has been successfully validated to make declarations to customs.

21. The system of claim 20, wherein the at least one component flags invalid classification of the one or more listed parts against the classification system associated with at least one requirement of the customs prior to submission of the commercial invoice data to a customs broker.

22. The system of claim 20, wherein the at least one component:

(i) checks the commercial invoice data for completeness and correctness;

(ii) receives shipping notification from a freight forwarder;

(iii) verifies the shipping notification against the commercial invoice data received and flags any inconsistencies between the shipping notification and the commercial invoice data for remedial action prior to transmitting the commercial invoice data to the customs broker; and

(iv) transmitting the commercial invoice data to a customs broker for creating the entry declaration based on the commercial invoice data, receiving the entry declaration from the customs broker; and

checking the entry declaration for reverse compliance after submission to the customs.

23. The system of claim 20, wherein the at least one component detects prohibited goods and issues an alert identifying the prohibited goods to prevent entry into an importing entity.

24. The system of claim 20, wherein the at least one component checks the accuracy of at least any one of:

i) a classification of the at least one of the one or more listed parts listed in the entry declaration,

ii) a valuation of the at least one of the one or more listed parts listed in the entry declaration, and

iii) a count of each of the one or more listed parts listed in the entry declaration.

25. The system of claim 20, further comprising the at least one component to receive a vendor invoice electronically and to verify the vendor invoice data for at least any one of air freight charges, duty, brokerage charges and surcharges.

26. The system of claim 25, wherein the at least one component provides instructions to accounts payable for paying the vendor invoice.

27. The system of claim 20, wherein the at least one component:

receives a shipping notification from a freight forwarder that includes a bill of lading having importing information; and

verifies a pre-advice at least in part against the commercial invoice data.

28. A system for controlling goods for importation, comprising:

means for receiving shipping notification having data from a freight forwarder;

means for receiving a commercial invoice having one or more listed goods from a supplier;

means for comparing data between the commercial invoice and data of the shipping notification; and

means for verifying that data listed on an entry declaration matches the data listed on at least any one of the commercial invoice and the shipping notification to ensure compliance with import regulations.

29. The system of claim 28, further comprising:

means for checking accuracy of the commercial invoice;

means for checking accuracy of the shipping notification; and

means for creating an error notification when an inaccuracy is detected on the shipping notification or commercial invoice.

30. The system of claim 29, wherein the means for checking accuracy of the shipping notification includes checking at least any one of a bill of lading, delivery note number and dates of delivery and shipping.

31. The system of claim 28, further comprising means for checking the accuracy of at least any one of:

i) a classification of one or more listed items in the entry declaration,

ii) a valuation of the one or more listed items listed in the entry declaration, and

iii) a count of each of the one or more listed items in the entry declaration.

32. The system of claim 28, further comprising:

means for receiving one or more invoices electronically from a vendor;

means for checking one or more charges billed by the vendor in the one or more invoices for accuracy; and

means for paying the vendor for the billed charges when deemed accurate.

33. The system of claim 28, further comprising means for checking the commercial invoice for conformance with requirements of a governmental agency other than customs.

34. The system of claim 28, further comprising:

means for correlating the shipping notification with the commercial invoice; and

means for validating data of the shipping notification with at least a portion of the commercial invoice.

35. The system of claim 28, further comprising means for flagging an invalid or missing classification of the one or more listed goods against a classification system associated with a requirement of customs prior to submission of the entry declaration to a customs broker.

36. The system of claim 35, wherein the requirement is associated with an importing entity.

37. The system of claim 36, wherein the importing entity is a country which is a port of entry for the one or more listed goods.

38. The system of claim 35, wherein the requirement is a harmonized tariff schedule (HTS).

39. The system of claim 35, further comprising means for receiving a wheels-up notification for triggering submission of the entry declaration to customs.