Auto-forwarding and auto-delegating email folder control

• US 20050188030A1
• Filed: 01/07/2005
• Published: 08/25/2005
• Est. Priority Date: 01/09/2004
• Status: Abandoned Application

• Current Assignee: Robotron Pty Limited
• Original Assignee: Robotron Pty Limited
• Inventors: Hudecek, Milan
• Application Number:
  US11/030,818
• Publication Number:
  US 20050188030A1
• Time in Patent Office: Days
• US Class Current: 709/206
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]

Abstract

An email agent includes special folders enabling a busy executive to speed up forwarding of email messages, delegate their processing and obtain notification of the message processing. An Auto-Forwarding folder comprising various recipient choices automatically forwards selected message to desired recipients (or to a list of recipients). Optionally a predefined note may be tacked to the received, forwarded message. Alternative subfolders to identical recipients are made available, facilitating different treatments for emails forwarded to the same target. Automatic delegating functions are provided to inform the original sender of the status of a forwarded message. A special code inserted in the header of a return message from a delegate will inform the delegator'"'"'s system that the return message is a copy of a reply to a previously delegated message, and the return message can be stored either in a standard InBox or a special InBox for copies of replies to delegated messages.

Claims

1. A software controlled method for Auto-forwarding Email, the method comprising the steps of:

establishing an email account with a plurality of predefined folders, including an inbox, an outbox, a sent messages folder, a draft folder, an awaiting action folder, and a deleted messages folder;

providing an autoforwarding folder for receiving and automatically forwarding preselected messages from said inbox to selected recipients, the auto-forwarding folder comprising a plurality of forward subfolders, each forward subfolder intended for a selected email recipient or recipients;

automatically forwarding messages dragged from the InBox to a given autoforwarding subfolder to the desired recipient(s); and

,

automatically inserting a predefined note to the desired recipient in each received message that is to be autoforwarded.

2. The method as defined in claim 1, including the steps of providing each autoforwarding subfolder with an associated properties object that stores preselected information relevant to the recipient of emails specified in that forwarding subfolder, and the step of automatically adding said preselected information to all emails forwarded from that forwarding subfolder.

3. The method as defined in claim 2, including the further step of indicating from whom a message was forwarded and the email address of from whom the message was forwarded in each message to be autoforwarded.

4. The method as defined in claim 2, including the further step of providing alternative subfolders for the same recipient within each autoforwarding subfolder for specifying alternative reply-to addresses.

5. The method as defined in claim 1 including the step of providing a Delegating folder to provide proper feedback to a forwarder to verify that delegated actions were completed by the recipient.

6. The method as defined in claim 5 including the further step of including subfolders in said delegating folder for specific delegatees.

7. The method as defined in claim 6, including the further step of, when a delegatee processes a message by replying to an original sender, automatically copying this message to the delegator and inserting a special code in the message header for enabling the delegator'"'"'s system to understand that this is a copy of a reply to a previously delegated message.

8. A software controlled method for Auto-forwarding and Auto-delegating Email, the method comprising the steps of:

establishing an email account with a plurality of predefined folders, including an inbox, an outbox, a sent messages folder, a draft folder, an awaiting action folder, and a deleted messages folder;

providing an autoforwarding folder for receiving and automatically forwarding preselected messages from said inbox to selected recipients, the auto-forwarding folder comprising a plurality of forward subfolders, each forward subfolder intended for a selected email recipient or recipients;

automatically forwarding messages dragged from the InBox to a given autoforwarding subfolder to the desired recipient(s); and

,

providing a Delegating folder to provide proper feedback to a forwarder to verify that delegated actions were completed by the delegatee.

9. The method as defined in claim 8 including the further steps of:

including subfolders in said delegating folder for specific delegatees; and

,

when a delegatee processes a message by replying to an original sender, automatically copying this message to the delegator and inserting a special code in the message header for enabling the delegator'"'"'s system to understand that this is a copy of a reply to a previously delegated message.

10. The method as defined in claim 8, including the further step of automatically inserting a predefined note to the desired recipient in each received message that is to be autoforwarded.

11. The method as defined in claim 10, including the steps of providing each autoforwarding subfolder with an associated properties object that stores preselected information relevant to the recipient of emails specified in that forwarding subfolder, and the step of automatically adding said preselected information to all emails forwarded from that forwarding subfolder.

12. The method as defined in claim 11, including the further step of indicating from whom a message was forwarded and the email address of from whom the message was forwarded in each message to be autoforwarded.

13. The method as defined in claim 12, including the further step of providing alternative subfolders for the same recipient within each autoforwarding subfolder for specifying alternative reply-to addresses.

14. The method as defined in claim 13 including the further steps of:

including subfolders in said delegating folder for specific delegatees; and

,

when a delegatee processes a message by replying to an original sender, automatically copying this message to the delegator and inserting a special code in the message header for enabling the delegator'"'"'s system to understand that this is a copy of a reply to a previously delegated message.