System and method for purchase order creation, procurement, and controlling

• US 20050203813A1
• Filed: 03/08/2005
• Published: 09/15/2005
• Est. Priority Date: 03/08/2004
• Status: Active Grant

• Current Assignee: SAP SE
• Original Assignee: SAP AG (SAP SE)
• Inventors: Welter, Markus, Freitag, Andreas, Abo-Hasna, Ziad, Wittmer, Holger
• Granted Patent: US 8,046,273 B2
• Time in Patent Office: Days
• US Class Current: 705/27
• CPC Class Codes: G06Q 10/087 Inventory or stock management, e.g. order filling, procurement or balancing against orders
• CPC Class Codes: G06Q 10/0875 Itemisation or classification of parts, supplies or services, e.g. bill of materials
• CPC Class Codes: G06Q 30/0633 Lists, e.g. purchase orders, compilation or processing
• CPC Class Codes: G06Q 30/0635 Processing of requisition or of purchase orders
• CPC Class Codes: G06Q 30/0637 Approvals
• CPC Class Codes: G06Q 30/0641 Shopping interfaces

Abstract

A computer-implemented system for managing purchasing orders for a plurality of items to be purchased is shown. The system includes a computer implemented purchase order management interface, the purchase order management interface configured to display data associated with a plurality of purchase orders, a purchase order generation application configured to allow a user to generate a new purchase order or modify an existing purchase order, a purchase order procurement application configured to allow a user to obtain financing for purchase order that has failed a budget check, and an event-driven purchase order controlling application configured to allow a user to review existing purchase orders for event-driven information related to the purchase order.

Claims

1. A computer-implemented system for managing purchasing orders for a plurality of items to be purchased, the system comprising:

a computer implemented purchase order management interface, the purchase order management interface configured to display data associated with a plurality of purchase orders;

a purchase order generation application configured to allow a user to generate a new purchase order or modify an existing purchase order;

a purchase order procurement application configured to allow a user to obtain financing for purchase order that has failed a budget check; and

an event-driven purchase order controlling application configured to allow a user to review existing purchase orders for event-driven information related to the purchase order.

2. The system of claim 1, wherein modification of any information associated with a purchase order in the purchase order management interface causes a correlating change in the data associated with the purchase order in each application.

3. The system of claim 1, wherein the purchase order management interface is configured to be display purchase order information sorted according to different types of purchasing data.

4. The system of claim 3, wherein the purchase order information is configured to be sorted using a graphical user interface.

5. The system of claim 1, wherein each application may be actuated using the purchase order management interface.

6. The system of claim 5, wherein each application is automatically provided with input data for that application when actuated from the purchase order management interface.

7. The system of claim 1, wherein the purchase orders are purchase orders for retail sales articles.

8. The system of claim 7, wherein the purchase orders include planned purchasing quantities for selected planning levels.

9. The system of claim 8, wherein each planned purchasing quantity in the purchasing list is specific to a store delivery date and assortment.

10. The system of claim 9, further including multiplying each planned purchasing quantity in the purchasing list by a number of stores in the assortment to obtain a corresponding total purchasing quantity for the purchase order list.

11. A computer-implemented system for managing purchasing orders for a plurality of items to be purchased, the system comprising:

an purchase order management interface means configured to display data associated with a plurality of purchase orders;

a purchase order generation means configured to allow a user to generate a new purchase order or modify an existing purchase order;

a purchase order procurement means configured to allow a user to obtain financing for purchase order that has failed a budget check; and

an event-driven purchase order controlling means configured to allow a user to review existing purchase orders for event-driven information related to the purchase order.

12. The system of claim 11, wherein the displayed data includes at least one of an item identifier, a quantity, a price, an order date, a delivery date, and a delivery location.

13. The system of claim 11, wherein modification of any information associated with a purchase order in the purchase order management interface means causes a correlating change in the data associated with the purchase order in each of the purchase order generation means, the purchase order procurement means, and the event-driven purchase order controlling means.

14. The system of claim 11, wherein the purchase order management interface means is configured to display purchase order information sorted according to different types of purchasing data.

15. The system of claim 14, wherein the purchase order information is configured to be sorted using a graphical user interface.

16. The system of claim 11, wherein each of the purchase order generation means, the purchase order procurement means, and the event-driven purchase order controlling means may be actuated using the purchase order management interface means.

17. The system of claim 16, wherein each of the purchase order generation means, the purchase order procurement means, and the event-driven purchase order controlling means is automatically provided with input data when actuated from the purchase order management interface means.

18. The system of claim 11, wherein the purchase orders are purchase orders for retail sales articles.

19. The system of claim 18, wherein the purchase orders include planned purchasing quantities for selected planning levels.

20. The system of claim 19, wherein each planned purchasing quantity in the purchasing list is specific to a store delivery date and assortment.

21. A program product for managing purchasing data for a plurality of items to be purchased, the program product comprising machine-readable program code for causing, when executed, one or more machines to perform the following method steps:

receiving an request to generate a purchasing order for a retail sales item;

generating a purchasing order based on the request and received purchase order information, the purchase order information including at least one of a retail item identifier, a retail item quantity, a retail item price, and a projected delivery date;

performing an open to buy check based on the received purchase order information to determine whether current financing is sufficient to complete the purchase order; and

displaying a plurality of events associated with the purchase order.

22. The program product of claim 21, further including performing a procurement step based on a failure of the open to buy check.

23. The program product of claim 21, further including displaying a listing of purchase orders based on a received search criteria.

24. The program product of claim 23, wherein the search criteria includes at least one of a user identifier, a date range, a purchasing group, and a purchasing organization.

25. The program product of claim 21, further including receiving a modification to an existing purchasing order.

26. The program product of claim 25, wherein receiving a modification to an existing purchase order includes performing at least one additional method step based on the modification.

27. A method for managing purchasing data for a plurality of items to be purchased, the method including:

receiving an request to generate a purchasing order for a retail sales item;

generating a purchasing order based on the request and received purchase order information, the purchase order information including at least one of a retail item identifier, a retail item quantity, a retail item price, and a projected delivery date;

performing an open to buy check based on the received purchase order information to determine whether current financing is sufficient to complete the purchase order; and

displaying a plurality of events associated with the purchase order.

28. The method of claim 27, further including performing a procurement step based on a failure of the open to buy check.

29. The method of claim 27, further including displaying a listing of purchase orders based on a received search criteria.

30. The method of claim 29, wherein the search criteria includes at least one of a user identifier, a date range, a purchasing group, and a purchasing organization.

31. The method of claim 27, further including receiving a modification to an existing purchasing order.

32. The method of claim 31, wherein receiving a modification to an existing purchase order includes performing at least one additional method step based on the modification.