Electronic document management system

• US 20050231738A1
• Filed: 03/10/2005
• Published: 10/20/2005
• Est. Priority Date: 03/10/2004
• Status: Abandoned Application

• Current Assignee: eLynx Ltd. (Intercontinental Exchange, Inc.)
• Original Assignee: eLynx Ltd. (Intercontinental Exchange, Inc.)
• Inventors: Spivey, Kristie S., Kleingers, Mark E., Gieske, Terrance P., Pisano, John D., Danner, John E., Gersten, James D., Huff, Phillip E., Foreman, Roland K.
• Application Number:
  US11/076,665
• Publication Number:
  US 20050231738A1
• Time in Patent Office: Days
• US Class Current: 358/1.100
• CPC Class Codes: G06Q 10/10 Office automation; Time management

Abstract

A method, apparatus and program product provide a mechanism for managing the execution of electronic documents using electronic signatures. Documents requiring electronic signatures are automatically identified, mined, trimmed and split from a printer control data language stream. Status information pertaining to needed data, signatories, signature completions and authentication attempts is related to users during and after an electronic signing sequence.

Claims

1. A method of processing printer control language data containing potentially multiple documents to be separately remotely processed in electronic format, comprising:

scanning a first document including the printer control language data to locate data indicative of a termination of the first document;

upon locating data indicative of the termination of the first document, evaluating printer control language data adjacent to the data indicative of the termination to determine whether the adjacent data is indicative of a second document; and

upon identification of a second document, separating printer control language data of the second document from the printer control language of the first document.

2. The method of claim 1, further comprising scanning the printer control language for data indicative of non-document information to be used in further handling of the document.

3. The method of claim 2, wherein scanning the printer control language for data indicative of non-document information includes scanning for authentication information for a recipient of the first document.

4. The method of claim 1, wherein the separating of the printer control language further comprises identifying at least one of:

a flags, a hash code, a spacing of data, a symbol and an input document parameter.

5. The method of claim 1, further comprising presenting to a user at least one of the first and second documents using a computer interface.

6. The method of claim 1, further comprising storing the printer control language of at least one of the first and second documents for later use.

7. The method of claim 6, further comprising automatically populating fields of a subsequent document using the stored printer control language.

8. The method of claim 1, further comprising prompting a user to validate the separated printer control language.

9. The method of claim 1, further comprising generating a cover sheet for subsequent data mining.

10. The method of claim 1, further comprising encrypting the printer control language of at least one of the first and second documents.

11. A method of presenting multiple documents to multiple signers for electronic signature and authentication, comprising

receiving the multiple documents as an electronic package, at least one document in the package requiring electronic signature by first and second users and at least a second document in the packaging not requiring electronic signature by the second user, the packaging including data indicative of the users required to sign each of the first and second documents;

storing an association of the first and second users with the first document and the first user with the second document;

responding to a request to sign documents from the first user by presenting the first and second documents to the first user for signature; and

responding to a request to sign documents from the second user by presenting only the second document to the second user for signature.

12. A method of presenting multiple documents to multiple signers for electronic signature and authentication, comprising:

associating each of the documents with a processor responsible for processing the documents through signature by a signer;

associating the documents with a signer thereof;

facilitating signature of the documents by signers thereof; and

presenting to a processor status information regarding signatures of documents by signers thereof.

13. The method of claim 12, wherein the status information is presented to a processor automatically upon completion of signatures of a document associated with the processor.

14. The method of claim 12, further comprising storing tracking information relating to one or more of the initiation, performance and completion of signatures of a document, and displaying the tracking information to the processor.

15. The method of claim 12, further comprising communicating to a user the processor status information regarding signatures of documents by signers.

16. The method of claim 15, wherein communicating the processor status information further comprises generating an electronic mail message conveying the status information.

17. The method of claim 15, wherein communicating the processor status information further maintaining a website including the status information.

18. A method of presenting multiple documents to multiple signers for electronic signature and presentation, comprising:

associating a first user with a first authentication process including at least a first question to which the first user must present a correct answer for authentication; and

associating a second user with a second authentication process including at least a second question not used in the first authentication process, to which the second user must present a correct answer for authentication.

19. The method of claim 18, wherein the first and second users are associated with first and second legally distinct institutions utilizing the system to obtain signatures and authentication.

20. The method of claim 18, wherein the system tracks authentication by users upon each authentication attempt.