Balance processor for automated accounting system employing merging and consistency checks

• US 20050267823A1
• Filed: 05/28/2004
• Published: 12/01/2005
• Est. Priority Date: 05/28/2004
• Status: Abandoned Application

• Current Assignee: SAP SE
• Original Assignee: SAP SE
• Inventors: Hartmann, Bernd
• Application Number:
  US10/855,513
• Publication Number:
  US 20050267823A1
• Time in Patent Office: Days
• US Class Current: 705/30
• CPC Class Codes: G06Q 40/02 Banking, e.g. interest calculation or account maintenance credit or loans G06Q40/03
• CPC Class Codes: G06Q 40/12 Accounting

Abstract

A balance processor is provided in an automated multi-protocol accounting system. Given accounting objects generated according to a first accounting system, the balance processor generates new accounting objects that represent underlying transactions according to requirements of a second accounting system. This permits the system to reuse the first accounting system as much as possible. A financial system generates accounting objects for both primary and secondary accounting systems. The accounting objects for the secondary accounting system are incomplete. The business transactions refer to a small portion of the accounting objects (typically, about 10%) where the book values differ among the different accounting systems. Additional key figures for the secondary accounting objects are copied from corresponding primary accounting objects based on copy rules. The present invention relieves the system operators from providing fully capable accounting analyzers for the secondary accounting system. It also relieves an automated accounting system from having to survey a database of financial transactions, which can contain several hundred thousand or even millions of transaction records, and generate complete accounting records according to the second accounting system.

Claims

1. A automated accounting method, comprising:

generating primary accounting objects from a subset of firm accounting objects, the primary accounting objects generating a complete accounting environment of a firm,

generating secondary accounting objects from another subset of firm stored accounting objects, the secondary accounting representing an incomplete accounting environment of the firm,

thereafter, copying select key figures from the primary accounting objects to the secondary accounting objects, wherein the secondary accounting objects represent a complete accounting environment of the firm upon conclusion of the copying.

2. The method of claim 1, wherein the copying comprises, based on a match between characteristic information of a respective secondary accounting object and corresponding information in a set of copy rules, copying key figures from the primary accounting objects to the corresponding secondary accounting object as specified in a matching copy rule.

3. The method of claim 1, further comprising storing of the primary accounting objects and supplemented secondary accounting objects in a database.

4. The method of claim 1, wherein the primary accounting objects represent financial data according to a accounting system.

5. The method of claim 1, wherein the second accounting objects analyzer represent financial data according to accounting system.

6. The method of claim 1, wherein one of the primary and secondary accounting objects represent transactional data and the other of the primary and secondary accounting objects represent positions data.

7. The method of claim 1, further comprising comparing the primary accounting objects to the corresponding secondary accounting objects to determine whether a consistency error occurred.

8. The method of claim 7, wherein comparing comprises:

summing key figures from the primary accounting objects,

summing key figures from the corresponding secondary accounting objects, and

determining a differential between the two sums.

9. A consistency check method for an automated accounting system, comprising:

generating primary accounting objects representing firm transactions according to a first accounting system, the primary accounting objects representing a complete accounting environment,

generating secondary accounting objects representing the firm transactions according to a second accounting system, the secondary accounting objects representing an incomplete accounting environment,

supplementing the secondary accounting objects by copying key figures from corresponding primary accounting objects, wherein the supplemented accounting objects represent a complete accounting environment,

summing key figures for the primary accounting objects and for the corresponding secondary accounting objects, and

if a differential exists between the sums, based on a magnitude of the differential, generating an error message.

10. The consistency check method of claim 9, wherein the copied key figures are identified by copy rules that match characteristic information of the respective secondary accounting object.

11. The consistency check method of claim 9, wherein different error messages are generated for different differential magnitudes.

12. The consistency check method of claim 11, wherein the error message is recorded in a log.

13. The consistency check method of claim 11, wherein the error message is transmitted to an operator by e-mail.

14. The consistency check method of claim 11, wherein the error message is a rejection of the amended secondary accounting object.

15. A financial management system comprising:

a financial database storing accounting objects representative of financial operations and balances of a firm,

a first accounting analyzer to compute primary accounting objects from a subset of the stored accounting objects, the primary accounting objects generating a complete accounting environment of the firm,

a second accounting analyzer to compute secondary accounting objects from another subset of the stored accounting objects, the secondary accounting representing an incomplete accounting environment of the firm,

a balance processor, coupled to the first and second accounting analyzers, to copy select key figures from the primary accounting objects to the secondary accounting objects, wherein the secondary accounting objects represent a complete accounting environment of the firm upon conclusion of the balance processor'"'"'s copying.

16. The financial management system of claim 15, wherein the balance processor operates according to copy rules, each copy rule including characteristic information that identifies which primary accounting objects are relevant to the respective rule and identifying key figures from the primary accounting objects to be copies to corresponding secondary accounting objects.

17. The financial management system of claim 15, further comprising a results database for storage of the primary accounting objects and supplemented secondary accounting objects.

18. The financial management system of claim 15, wherein the first accounting analyzer implements a national, regional or international (like IAS, US-GAAP) accounting system.

19. The financial management system of claim 15, wherein the second accounting analyzer implements a national, regional or international (like IAS, US-GAAP) accounting system.

20. The financial management system of claim 15, wherein the balance processor further performs a consistency check to determine whether the primary accounting objects and corresponding secondary accounting objects are balanced.

21. The financial management system of claim 20, wherein pursuant to the consistency check the balance processor:

sums key figures from the primary accounting objects,

sums key figures from the corresponding secondary accounting objects, and

determines a differential between the two sums.

22. A financial management system comprising:

a financial database storing accounting objects representative of financial operations and balances of a firm,

a first accounting analyzer to compute primary accounting objects from a subset of the stored accounting objects, the primary accounting objects generating a complete accounting environment of the firm,

a second accounting analyzer to compute secondary accounting objects from another subset of the stored accounting objects, the secondary accounting representing an incomplete accounting environment of the firm, and

a balance processor, coupled to the first and second accounting analyzers,

to copy select key figures from the primary accounting objects to the secondary accounting objects, wherein the secondary accounting objects represent a complete accounting environment of the firm upon conclusion of the balance processor'"'"'s copying and

to perform a consistency check to determine whether the primary accounting objects and corresponding secondary accounting objects are balanced.

23. A computer readable medium having stored thereon program instructions that, when executed, cause an executing device to:

generate primary accounting objects from a subset of firm accounting objects, the primary accounting objects generating a complete accounting environment of a firm,

generate secondary accounting objects from another subset of firm stored accounting objects, the secondary accounting representing an incomplete accounting environment of the firm,

thereafter, copy select key figures from the primary accounting objects to the secondary accounting objects, wherein the secondary accounting objects represent a complete accounting environment of the firm upon conclusion of the copying.

24. The medium of claim 23, wherein the copying comprises, based on a match between characteristic information of a respective secondary accounting object and corresponding information in a set of copy rules, copying key figures from the primary accounting objects to the corresponding secondary accounting object as specified in a matching copy rule.

25. The medium of claim 23, wherein the instruction further cause the device to store of the primary accounting objects and supplemented secondary accounting objects in a database.

26. The medium of claim 23, further storing the primary accounting objects representing financial data according to a national, regional or international (like IAS, US-GAAP) accounting system.

27. The medium of claim 23, further storing the second accounting objects representing financial data according to a national, regional or international (like IAS, US-GAAP) accounting system.

28. The medium of claim 23, wherein the instruction further cause the device to compare the primary accounting objects to the corresponding secondary accounting objects to determine whether a consistency error occurred.

29. The medium of claim 23, wherein the comparing comprises:

summing key figures from the primary accounting objects,

summing key figures from the corresponding secondary accounting objects, and

determining a differential between the two sums.

30. A computer readable medium having stored thereon program instructions that, when executed, cause an executing device to:

generate primary accounting objects representing firm transactions according to a first accounting system, the primary accounting objects representing a complete accounting environment,

generate secondary accounting objects representing the firm transactions according to a second accounting system, the secondary accounting objects representing an incomplete accounting environment,

supplement the secondary accounting objects by copying key figures from corresponding primary accounting objects, wherein the supplemented accounting objects represent a complete accounting environment,

sum key figures for the primary accounting objects and for the corresponding secondary accounting objects, and

if a differential exists between the sums, based on a magnitude of the differential, generate an error message.

31. The medium of claim 31, wherein the instructions cause the device to identify copied key figures by copy rules that match characteristic information of the respective secondary accounting object.

32. The medium of claim 31, wherein the instructions cause the device to generate different error messages for different differential magnitudes.

33. The medium of claim 32, wherein the medium stores the error message in a log.

34. The medium of claim 32, wherein the instructions cause the device to transmit the error message to an operator by e-mail.

35. The medium of claim 32, wherein the instructions cause the device to reject the amended secondary accounting object.

36. A method to calculate cumulated profit difference key figure, comprising:

from a plurality of pairs of primary and secondary accounting objects, each of the accounting objects representing financial positions of a transaction according to a respective accounting system, generating incremental actual profit difference key figure,

aggregating the incremental actual profit difference key figures across a determine time period to generate the cumulated profit difference key figure.