Contract term updates

• US 20060009999A1
• Filed: 01/03/2005
• Published: 01/12/2006
• Est. Priority Date: 07/07/2004
• Status: Abandoned Application

• Current Assignee: SAP AG (SAP SE)
• Original Assignee: SAP AG (SAP SE)
• Inventors: Kohlmaier, Klaus, Gee, Karen A.
• Application Number:
  US11/026,096
• Publication Number:
  US 20060009999A1
• Time in Patent Office: Days
• US Class Current: 705/7
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 30/0607 Regulated
• CPC Class Codes: G06Q 50/188 Electronic negotiation

Abstract

A contract term updating system monitors of the expiration of contract terms stored in a contract database. A processing device receives the contract terms nearing expiration and generates an update form that includes the contract terms to be updated. The processing device may convert the form into a format to be accessible using an electronic mail delivery system and provides the update form to an output device. The electronic message may then be electronically transmitted to the parties to the contract, providing an automatic reminder that specifically noted contract terms are subject to expiration and the update form allows for the renewal or renegotiations of the contract terms. The parties renegotiate the terms of the contract, update the update form and provide the update form back to the processing device. The updated contract terms are therein stored back in the contract database.

Claims

1. An apparatus for contract term updates, the apparatus comprising:

a database including data representing a plurality of contracts in which some of the contract terms have an expiration date;

a processing device in operative communication with the database, the processing device operative to receive contract terms from the database;

an output device in operative communication with the processing device; and

the processing device, in response to executable instructions, operative to;

query the database with an expiration date;

retrieve data of a plurality of contract terms responsive thereto;

generate an update form including the contract terms to be updated;

associate the update form to an electronic mail message; and

provide the update form to the output device using the electronic mail message.

2. The apparatus of claim 1, the processing device further operative to:

receive an input command including the expiration date.

3. The apparatus of claim 1 wherein the output device is an electronic mail delivery system, the processing device further operative to:

convert the update form into a transmittable form; and

provide the update form to the electronic mail delivery system.

4. The apparatus of claim 1 further comprising:

an input device operative to receive update contract terms; and

the processing device operative to;

integrate the updated contract terms within the contract.

5. The apparatus of claim 4 wherein the input includes the electronic mail delivery system such that at least one of:

the processing device and the electronic mail processing system, is operative to read the electronic message and extract the updated contract terms.

6. The apparatus of claim 4 wherein the input device includes a data entry device such that the update contract terms are received from the data entry device.

7. The apparatus of claim 4 wherein the processing device is further operative to:

verify that the updated contract terms are within predefined contract term guidelines.

8. The apparatus of claim 1, the processing device further operative to generate contract search parameters and the database operative to receive the contract search parameters from the processing device such that the plurality of contract terms are retrieved using the contract search term parameters.

9. A method for electronically updating a contract, the method comprising:

comparing expiration dates of contract terms stored within a database to a search date;

receiving expired contract terms from the database based on the comparison;

generating an update form including the contract terms; and

providing the update form to an output device using an electronic mail message.

10. The method of claim 9 further comprising:

determining the expired contract terms by examining expiration dates of the contract terms.

11. The method of claim 10 wherein the expiration dates may include dates prior to a current date and dates within an upcoming time interval.

13. The method of claim 9 further comprising:

receiving updated contract terms; and

replacing the updated contract terms with the expired contract terms in the contract term database.

14. The method of claim 13 wherein the updated contract terms are received through an electronic mail delivery system and the updated contract terms are associated with an electronic message such that the electronic message is read and the updated contract terms are extracted therefrom.

15. The method of claim 13 wherein the updated contract terms are received from a data entry device.

16. The method of claim 13 further comprising:

verifying of the updated contract terms such that the contract terms are within predefined acceptable guidelines.

17. A computer readable medium storing thereon programming instructions that when executed, cause an executing device to:

search a contract term database to determine expired contract terms using an expiration date;

receive the expired contract terms from the contract term database;

generate an update form including the at least one contract term; and

provide the update form to an output device using an electronic mail message.

12. The method of claim 19, wherein the output device is an electronic mail delivery system, the method further comprising:

prior to providing the update form to the output device, converting the update form to be transmittable using the electronic mail delivery system.

18. The computer readable medium of claim 17 further comprising instructions that cause the executing device to:

determine the expired contract terms by examining expiration dates of the contract terms.

19. The computer readable medium of claim 17 further comprising instructions that cause the executing device to convert the update form to be transmittable using the electronic mail delivery system.

20. The computer readable medium of claim 17 further comprising instructions that cause the executing device to:

receive updated contract terms; and

replace the updated contract terms with the expired contract terms in the contract term database.

21. The computer readable medium of claim 20 further comprising instructions that cause the executing device to verify of the updated contract terms such that the contract terms are within predefined acceptable guidelines.

22. A system for electronically updating a contract, the system comprising:

a supplier device including;

a database including data representing terms of a plurality of contracts in which some of the contract terms have an expiration date;

a supplier processing device in operative communication with the database, the processing device operative to receive contract terms from the database;

an output device in operative communication with the processing device; and

the processing device, in response to executable instructions, operative to;

query the database with an expiration date;

retrieve data of a plurality of contract terms responsive thereto;

generate an update form including the contract terms to be updated; and

providing the update form to the output device; and

a purchasing device including;

a purchasing processing device, in response to executable instructions, operative to;

receive the update form from the output device.

23. The system of claim 22 further comprising:

the supplier processing device further operative to determine the contract terms to be retrieved for being updated based on at least the expiration dates of each of the contract terms.

24. The system of claim 23 wherein the output device is an electronic mail delivery system, the supplier processing device further operative to:

convert the update form into a transmittable form; and

provide the update form to the electronic mail delivery system.

25. The system of claim 24 wherein the purchasing device is further operative to:

receive the update form from the electronic mail delivery system; and

generate a plurality of updated contract terms.

26. The system of claim 25 wherein the purchasing device is further operative to transmit the plurality of updated contract terms to the supplier processing device.

27. The system of claim 26 further comprising:

an input device of the supplier device operative to receive updated contract terms and the supplier processing device operative to integrate the updated contract terms within the database.