Systems, methods and computer program products for labeled forms processing

• US 20060044605A1
• Filed: 08/24/2005
• Published: 03/02/2006
• Est. Priority Date: 08/24/2004
• Status: Abandoned Application

• Current Assignee: US Security Associates Incorporated (Allied Universal Manager LLC)
• Original Assignee: US Security Associates Incorporated (Allied Universal Manager LLC)
• Inventors: Schneider, Charles R., Oringer, Kenneth W., Boylan, James P. Jr.
• Application Number:
  US11/210,365
• Publication Number:
  US 20060044605A1
• Time in Patent Office: Days
• US Class Current: 358/1.150
• CPC Class Codes: G06V 30/10 Character recognition
• CPC Class Codes: G06V 30/1448 based on markings or identifiers characterising the document or the area

Abstract

A system, method, and computer product for processing paper documents for electronic storage and retrieval where a label containing a document identification code is generated and is affixed to a paper document. The paper document is then converted to a digital format and transmitted to a central processing center. The digital document is separated into two or more individual pages and may be presented to a user with a viewer program. Through the viewer program the user may then identify a portion of the label to image and convert the imaged portion of the label to textual data relating to the document and its contents. The textual data may then be used in archiving the documents in an archiving program. The data also may be retrieved from a stored database location and verified with information entered in a particular field by a user.

Claims

1. A method for processing paper documents for electronic storage and retrieval, comprising:

generating a label to be associated with a document, wherein the label includes at least one character string containing readable text and at least a portion of the readable text on the label is encoded;

associating the label with the document;

converting the document to a digital format;

transmitting the digital document to a central processing center;

separating the digital document into two or more individual pages;

presenting the digital document to a user with a viewer program;

receiving user input identifying a certain portion of the label and imaging that portion of the label;

converting the imaged portion of the label to textual data relating to at least the document and the contents of the document; and

populating data fields of an archiving program with the textual data for use in archiving the document.

2. The method of claim 1, wherein the encoded readable text on the label includes a document identification code includes at least one of a form type, page number and personal identification data.

3. The method of claim 2, wherein the document identification code includes at least 15 characters.

4. The method of claim 1, wherein associating the label with the document comprises affixing the label to the document.

5. The method of claim 1, wherein associating the digital format is PDF.

6. The method of claim 4, wherein separating the digital document into two or more individual pages further includes creating a PDF file of each individual page.

7. The method of claim 1, wherein the viewer program is a web browser.

8. The method of claim 1, wherein converting the imaged portion of the label to textual data includes pasting the textual data to a clipboard, parsing the textual data off the clipboard and inserting it into at least one predetermined field.

9. The method of claim 1, further comprising correcting the textual data that is populating the data fields.

10. A method for processing paper documents for electronic storage and retrieval, comprising:

generating a label to be associated with a document, wherein the label includes at least a document identification code;

associating the label with the document;

converting the document to a digital format;

transmitting the digital document to a central processing center;

separating the digital document into two or more individual pages;

presenting the digital document to a user with a viewer program;

receiving user input identifying a certain portion of the label and imaging that portion of the label;

converting the imaged portion of the label to textual data relating to at least the document and the contents of the document;

populating data fields of an archiving program with the textual data for use in archiving the document; and

validating the captured data.

11. The method of claim 10, wherein the validation of the captured data includes comparing information in a particular field of an operative database interface to a specific field in a database.

12. The method of claim 11, further comprising, correcting data in the particular filed of an operative database interface.

13. The method of claim 10, further comprising storing the digital document in a database associated with the central processing center.

14. The method of claim 13, further comprising retrieving the stored digital document from the database.

15. The method of claim 14, wherein retrieving the stored digital document includes filling out a form connected to the database, wherein the form contains a plurality of fields.

16. A system for processing paper documents for electronic storage and retrieval, comprising:

at least one scanning device for converting a paper document into an electronic document;

a central processing center in communication with the at least one scanning device over a network, wherein the central processing center contains, at least one server, at least one central computer, and at least one workstation,

wherein the at least one workstation contains a user interface for accessing, through the at least one server, a plurality of software applications stored in at least one database associated with the at least one central computer,

wherein the plurality of software applications contain executable instructions for performing the following functions on the at least one central computer;

(1) presenting the electronic document to a user;

(2) receiving user input identifying a certain portion of a label associated with the electronic document and imaging that portion of the label;

(3) converting the imaged portion of the label to textual data relating to at least the electronic document and the contents of the electronic document; and

(4) populating data fields of an archiving program stored on the at least one database with the textual data for use in archiving the document.

17. The system of claim 16, wherein the network is the Internet.

18. The system of claim 16, wherein the at least one workstation is located remote from the central processing center and communicates with the central processing center over a secured network connection.

19. The system of claim 16, wherein the central processing center includes a private branch exchange, wherein the private branch exchange receives data from the at least one scanner over the network and routes the received data to the at least one server of the central processing center.

20. The system of claim 19, wherein the at least one server of the central processing center converts the electronic document to PDF format and sends it to a predetermined database location associated with the at least one central computer of the central processing center.