Smart appointment recall method and apparatus

• US 20060047552A1
• Filed: 05/20/2005
• Published: 03/02/2006
• Est. Priority Date: 08/24/2004
• Status: Abandoned Application

• Current Assignee: Epic Systems Corporation
• Original Assignee: Epic Systems Corporation
• Inventors: Larsen, Steven J., Spotts, Christopher C.
• Application Number:
  US11/134,175
• Publication Number:
  US 20060047552A1
• Time in Patent Office: Days
• US Class Current: 705/8
• CPC Class Codes: G06Q 10/109 Time management, e.g. calendars, reminders, meetings or time accounting
• CPC Class Codes: G06Q 50/188 Electronic negotiation
• CPC Class Codes: G16H 40/20 for the management or administration of healthcare resources or facilities, e.g. managing hospital staff or surgery rooms

Abstract

A method and apparatus for use with a resource scheduling system that includes a schedule that associates resource time slots with scheduled client matters and associates scheduled recall procedures with schedule times, each scheduled recall procedure for generating at least one recall notice at a corresponding schedule time indicating a possible client matter to be scheduled, each of the scheduled client matters and scheduled recall procedures being a scheduled item, the schedule including scheduled item information associated with each of the scheduled items, the method for facilitating schedule management and comprising the steps of receiving recall information for a possible recall procedure that may be scheduled, comparing the received recall information with at least a subset of the scheduled item information to identify at least one scheduled item that may be related to the possible recall procedure and performing a scheduling process as a function of the at least one identified scheduled item.

Claims

1. A method for use with a resource scheduling system that includes a schedule that at least one of associates resource time slots with scheduled client matters and associates scheduled recall procedures with schedule times, each scheduled recall procedure for generating at least one recall notice at a corresponding schedule time indicating a possible client matter to be scheduled, each of the scheduled client matters and scheduled recall procedures being a scheduled item, the schedule including scheduled item information associated with each of the scheduled items, the method for facilitating schedule management and comprising the steps of:

receiving recall information for a possible recall procedure that may be scheduled;

comparing the received recall information with at least a subset of the scheduled item information to identify at least one scheduled item that may be related to the possible recall procedure; and

performing at least a portion of a scheduling process as a function of the at least one identified scheduled item.

2. The method of claim 1 further including the step of providing an interface and wherein the step of performing a scheduling process includes indicating the at least one identified scheduled item via the interface.

3. The method of claim 2 wherein the step of providing an interface includes providing an input device enabling an interface user to indicate that the possible recall procedure is duplicative with the at least one identified scheduled item.

4. The method of claim 3 further including the step of receiving an indication that the possible recall procedure is duplicative with the at least one identified scheduled item.

5. The method of claim 4 further including the step of updating the schedule so that a single scheduled item is included in the schedule for the at least one scheduled item and the possible recall procedure.

6. The method of claim 5 wherein the step of updating the schedule includes, where the identified scheduled item is a scheduled client matter, one of replacing the scheduled client matter with a recall procedure in the schedule and maintaining the scheduled client matter in the schedule.

7. The method of claim 5 wherein the step of updating the schedule includes, where the identified scheduled item is a scheduled recall procedure, one of replacing the scheduled recall procedure with a recall procedure at a different schedule time, maintaining the scheduled recall procedure in the schedule and modifying the scheduled recall procedure.

8. The method of claim 1 wherein the step of comparing includes identifying a plurality of scheduled items where each identified scheduled item is associated with information that is similar to the received information and wherein the step of performing a scheduling process includes performing a scheduling process as a function of the plurality of identified scheduled items.

9. The method of claim 8 further including the step of providing an interface and wherein the step of performing a scheduling process includes displaying the identified scheduled items via the interface.

10. The method of claim 9 wherein the step of providing an interface includes providing an input device enabling an interface user to cancel at least one of the identified scheduled items and the possible recall procedure.

11. The method of claim 10 further including the steps of receiving an indication to cancel at least one of the identified scheduled items and the possible recall procedure and updating the schedule so that the cancelled one of the items and recall procedure is removed from the schedule.

12. The method of claim 8 further including the step of identifying probabilities that each of at least a subset of the identified scheduled items is related to the possible recall procedure and wherein the step of performing a scheduling process includes performing a scheduling process that is also a function of the probabilities.

13. The method of claim 12 further including the step of providing an interface and wherein the step of performing a scheduling process includes displaying at least the subset of the scheduled identified items that are most probably related via the interface.

14. The method of claim 12 further including the step of providing an interface and wherein the step of performing a scheduling process includes displaying at least a subset of the scheduled items in a manner that visually distinguishes each item in the subset as a function of associated probabilities.

15. The method of claim 14 wherein the step of displaying each item in the subset in a visually distinguishing manner includes expressing the probabilities in relative percentages.

16. The method of claim 12 wherein the probabilities are determined as a function of the comparison of the received information and the information associated with the scheduled items.

17. The method of claim 16 wherein the step of receiving recall information includes receiving a time associated with the possible recall procedure and wherein the probabilities are determined at least in part as a function of a comparison of the received time and at least one of the time slots associated with the scheduled client matters and the times associated with the scheduled recall procedures.

18. The method of claim 1 wherein the step of comparing includes identifying a single scheduled item and the step of performing a scheduling procedure includes associating the received information with the single scheduled item and automatically updating the schedule so that a single schedule item is included in the schedule for the identified scheduled item and the possible recall procedure pair.

19. The method of claim 1 further including the step of providing a scheduling interface, the step of receiving including receiving the recall information via the interface, the step of performing a scheduling process including, when a scheduled item is identified, presenting a query via the interface requesting an interface user to indicate if the possible recall procedure may be duplicative with the identified scheduled item.

20. The method of claim 18 wherein the scheduling process further includes receiving an indication via the interface, where the received indication indicates that the possible recall procedure is duplicative, allowing only one instance of the possible recall procedure and the scheduled item in the schedule and, where the received indication indicates that the possible recall procedure is other than duplicative, facilitating scheduling of the possible recall procedure in addition to the scheduled item.

21. The method of claim 20 wherein, when the identified scheduled item is a scheduled recall procedure, the step of facilitating scheduling of the possible recall procedure in addition to the scheduled item includes combining the possible recall procedure and the identified scheduled recall procedure so that a single notice is generated for both the identified and possible recall procedures.

22. The method of claim 21 wherein the step of combining includes generating a single notice that identifies both a possible client matter associated with the identified scheduled recall procedure and a possible client matter associated with the possible recall procedure.

23. The method of claim 20 wherein, when the identified scheduled item is a scheduled client matter, the step of facilitating scheduling of the possible recall procedure in addition to the scheduled item includes generating a single recall notice identifying the possible recall procedure and providing a reminder of the scheduled client matter.

24. The method of claim 20 wherein, when the identified scheduled item is a scheduled client matter, the step of facilitating scheduling of the possible recall procedure in addition to the scheduled item includes facilitating scheduling the possible recall procedure prior to the identified scheduled client matter.

25. The method of claim 24 wherein the step of facilitating scheduling of the possible recall procedure further includes suggesting in the notice associated with the possible recall procedure that the possible client matter associated with the notice may be scheduled temporally proximate the identified scheduled client matter.

26. The method of claim 1 wherein the step of receiving recall information includes providing a rule set for automatically generating recall notices as a function of client characteristics, comparing client information to the rule set and generating recall information as a function of the comparison.

27. The method of claim 26 wherein client characteristics include at least a subset of extended medical history, extended family history and genetic information.

28. The method of claim 26 wherein client characteristics periodically change and, when client characteristics change, in at least some cases the step of comparing includes generating new recall information as a function of the comparison.

29. The method of claim 1 wherein the step of receiving recall information includes receiving a schedule time for the possible recall procedure, the step of comparing the received recall information including identifying scheduled client matters and recall procedures having time slots and times, respectively, that are within a time period of the received schedule time.

30. The method of claim 29 wherein the step of performing a scheduling process includes combining the possible recall procedure with temporally proximate recall procedures.

31. The method of claim 30 wherein the step of performing a scheduling process also includes generating a recall notice that, in addition to indicating possible client matters for each of the recall procedures, also identifies at least one temporally proximate scheduled client matter.

32. The method of claim 29 further including providing an interface wherein the step of performing a scheduling process includes presenting at least a subset of the identified scheduled client matters and scheduled recall procedures via the interface.

33. The method of claim 1 wherein the step of performing at least a portion of a scheduling process includes providing a notice identifying the at least one identified item and wherein the notice is provided as one of an electronic message, a printed message and a voice message.

34. The method of claim 1 wherein the received information corresponds to a first client and the first client is related to at least a second client, the step of comparing the received recall information with at least a subset of the scheduled item information to identify at least one scheduled item that may be related to the possible recall procedure including comparing the received information to scheduled item information for each of the first and second clients.

35. The method of claim 2 wherein the step of providing an interface includes providing a network linked interface.

36. The method of claim 35 wherein the network linked interface is an internet linked interface.

37. A method for use with a resource scheduling system that includes a schedule that associates resource time slots with scheduled client matters and associates scheduled recall procedures with schedule times, each scheduled recall procedure for generating at least one recall notice for an associated possible client matter at a corresponding schedule time, the schedule including scheduled recall procedure information associated with each of the scheduled recall procedures, the method for facilitating schedule management and comprising the steps of:

receiving scheduling information for a client matter to be scheduled;

comparing the received scheduling information with at least a subset of the scheduled recall procedure information to identify at least one scheduled recall procedure that may be related to the client matter to be scheduled; and

performing a scheduling process as a function of the at least one identified scheduled recall procedure.

38. The method of claim 37 further including the step of providing an interface and wherein the step of performing a scheduling process includes indicating the at least one identified scheduled recall procedure via the interface.

39. The method of claim 38 wherein the step of providing an interface includes providing an input device enabling an interface user to indicate that the client matter to be scheduled is duplicative with the at least one identified recall procedure indicated via the interface.

40. The method of claim 39 further including the step of receiving an indication that the client matter to be scheduled is duplicative with the at least one identified recall procedure and updating the schedule so that a single scheduled item is included in the schedule for the client matter to be scheduled and the identified recall procedure.

41. The method of claim 37 wherein the step of comparing includes identifying a plurality of scheduled recall procedures where each identified recall procedure is associated with information that is similar to the received scheduling information and wherein the step of performing a scheduling process includes performing a scheduling process as a function of the plurality of identified recall procedures.

42. The method of claim 41 further including the step of providing an interface and wherein the step of performing a scheduling process includes displaying the identified recall procedures via the interface.

43. The method of claim 42 wherein the step of providing an interface includes providing an input device enabling an interface user to indicate that the client matter to be scheduled is duplicative of at least one of the identified recall procedures.

44. The method of claim 43 further including the step of receiving an indication via the input device that the client matter to be scheduled is duplicative of at least one of the identified recall procedures and updating the schedule so that a single scheduled item is included in the schedule for the client matter to be scheduled and the at least one of the identified recall procedures.

45. The method of claim 41 further including the step of identifying probabilities that each of at least a subset of the identified recall procedures will be related to the client matter to be scheduled and wherein the step of performing a scheduling process includes performing a scheduling process that is also a function of the probabilities.

46. The method of claim 45 further including the step of providing an interface and wherein the step of performing a scheduling process includes identifying at least the subset of the identified recall procedures that are most probably to be related to the client matter to be scheduled via the interface.

47. The method of claim 45 further including the step of providing an interface and wherein the step of performing a scheduling process includes presenting at least a subset of the identified recall procedures in a manner that visually distinguishes each of the procedures in the subset as a function of associated probabilities.

48. The method of claim 47 wherein the step of presenting the identified recall procedures in a visually distinguishing manner includes expressing the probabilities in relative percentages.

49. The method of claim 45 wherein the probabilities are determined as a function of the comparison of the received scheduling information and the information associated with the recall procedures.

50. The method of claim 49 wherein the step of receiving scheduling information includes receiving an indication of a schedule time for the client matter to be scheduled and wherein the probabilities are determined at least in part as a function of a comparison of the received time and the times associated with the scheduled recall procedures.

51. The method of claim 37 further including the step of providing a scheduling interface, the step of receiving including receiving the scheduling information via the interface, the step of performing a scheduling process including, when at least one scheduled recall procedure is identified, presenting a query via the interface requesting an interface user to indicate if the client matter to be scheduled may be duplicative with the identified scheduled recall procedure.

52. The method of claim 51 wherein the scheduling process further includes receiving an indication via the interface, where the received indication indicates that the client matter to be scheduled is duplicative with a specific scheduled recall procedure, allowing only one instance of the client matter to be scheduled and the identified recall procedure in the schedule and, where the received indication indicates that the client matter to be scheduled is other than duplicative, facilitating scheduling of the client matter to be scheduled in addition to the identified recall procedure.

53. The method of claim 38 wherein the step of providing an interface includes providing a network linked interface.

54. The method of claim 53 wherein the network linked interface is an internet linked interface.

55. A method for use with a resource scheduling system that includes a schedule that at least one of associates resource time slots with scheduled client matters and associates scheduled recall procedures with schedule times, each scheduled recall procedure for generating at least one recall notice for an associated possible client matter at a corresponding schedule time, each of the scheduled client matters and scheduled recall procedures being a scheduled item, the schedule including scheduled item information associated with each of the scheduled items, the method for facilitating schedule management and comprising the steps of:

for a specific recall procedure, comparing item information with item information associated with the at least a subset of the scheduled items to identify other scheduled items that may be related to the specific recall procedure; and

performing a scheduling process as a function of any identified other schedule items.

56. The method of claim 55 wherein a specific time is associated with the specific recall procedure, the step of comparing including comparing the item information for the specific recall procedure with item information associated with other schedule items that are temporally proximate the specific recall procedure.

57. The method of claim 56 wherein temporally proximate items are within two weeks of the specific time.

58. The method of claim 57 wherein temporally proximate items are within two days of the specific time.

59. The method of claim 55 further including the step of providing an interface and wherein the step of performing a scheduling process includes providing a list of the identified scheduled items via the interface.

60. The method of claim 55 wherein the steps of comparing and performing are performed when item information for the specific recall procedure is initially specified.

61. The method of claim 55 wherein the specific recall procedure is to be performed at a specific time and wherein the steps of comparing and performing are performed when the specific time occurs.

62. The method of claim 55 wherein the steps of comparing and performing are performed on each of the scheduled recall procedures periodically in batch.

63. The method of claim 62 further including the step of providing a scheduling interface and wherein the batch comparing and performing steps are performed each time the scheduling interface is activated.

64. The method of claim 59 wherein the step of providing an interface includes providing an input device enabling an interface user to indicate that the possible recall procedure is related to the identified scheduled item.

65. The method of claim 64 further including the step of receiving an indication that the possible recall procedure is related to the identified scheduled item and updating the schedule so that a single scheduled item is included in the schedule for the possible recall procedure and the single scheduled item pair.

66. The method of claim 55 wherein the specific recall procedure is to be performed at a specific time and wherein the step of comparing the received recall information includes identifying scheduled client matters and recall procedures having time slots and times, respectively, that are temporally proximate the specific time.

67. The method of claim 66 wherein the step of performing a scheduling process includes combining the possible recall procedure with temporally proximate recall procedures and generating a recall notice that indicates possible client matters for each of the combined recall procedures.

68. The method of claim 67 wherein the step of performing a scheduling process also includes generating a recall notice that identifies at least one scheduled client matter temporally proximate the possible recall procedure.

69. The method of claim 55 wherein the step of performing a scheduling process includes printing out a notice that identifies at least a subset of the identified other scheduled items.

70. The method of claim 69 further including the steps of providing an interface and, after the notice is printed, accessing the interface and altering the schedule as a function of the subset of the identified other scheduled items.

71. The method of claim 70 wherein the interface is a network linked interface.

72. The method of claim 71 wherein the interface is linked via the internet.

73. A method for use with a resource scheduling system that includes a resource schedule that associates schedule times for the resource with scheduled client matters and associates scheduled recall procedures with schedule times, each scheduled recall procedure for generating at least one recall notice for an associated possible client matter at a corresponding schedule time, each of the scheduled client matters and scheduled recall procedures being a scheduled item, the method for facilitating schedule management and comprising the steps of:

for a specific recall procedure associated with a specific time, identifying other scheduled items that are associated with times that are temporally proximate the specific time; and

generating at least one recall procedure notice as a function of the identified scheduled items.

74. The method of claim 73 wherein, when at least one of the identified scheduled items is a recall procedure in addition to the specific recall procedure, the step of generating a notice includes generating a single notice for both of the specific recall procedure and the identified recall procedure.

75. The method of claim 74 wherein the step of generating a single notice includes, for each of the identified recall procedures and the specific recall procedure, examining the schedule to identify possible time slots in which appointments can be scheduled and generating a single notice that suggests the possible time slots.

76. The method of claim 75 wherein the step of identifying possible time slots includes identifying temporally proximate time slots.

77. The method of claim 73 wherein, when at least one of the identified scheduled items is a scheduled client matter, the step of generating a notice includes generating a single notice that suggests that an appointment associated with the specific recall procedure may be scheduled temporally proximate an existing scheduled client matter.

78. The method of claim 77 wherein the step of generating a single notice includes, for the specific recall procedure, examining the schedule to identify possible time slots in which appointments can be scheduled and generating a single notice that suggests a possible time slot for the appointment.

79. The method of claim 74 wherein the specific recall procedure associated with the specific time corresponds to a first client and the first client is related to at least a second client, the step of identifying other scheduled items that are associated with times that are temporally proximate the specific time including identifying other scheduled items that are associated with at least one of the first and the second client.

80. A method for use with a recall scheduling system that includes a resource schedule that associates scheduled recall procedures with schedule times, each scheduled recall procedure for generating at least one recall notice for an associated possible client matter at a corresponding schedule time, the method for facilitating recall appointment management and comprising the steps of:

for a specific recall procedure associated with a specific time, identifying other scheduled recall procedures that are associated with times that are temporally proximate the specific time; and

generating at least one recall procedure notice as a function of the identified recall procedures.

81. A method for use with a recall scheduling system that includes a schedule that at least one of associates scheduled recall procedures with schedule times, each scheduled recall procedure for generating at least one recall notice at a corresponding schedule time indicating a possible client matter to be scheduled, the schedule including scheduled recall information associated with each of the scheduled recall procedures, the method for facilitating recall appointment management and comprising the steps of:

receiving recall information for a possible recall procedure that may be scheduled;

comparing the received recall information with at least a subset of the scheduled recall information to identify at least one scheduled recall procedure that may be related to the possible recall procedure; and

performing a scheduling process as a function of the at least one identified scheduled recall procedure.

82. A method for use with a recall system that processes recall procedures, each recall procedure generating at least one recall notice for an associated possible client matter at a corresponding schedule time, the method for use with an electronic network including at least one interface and comprising the steps of:

transmitting at least one recall notice to the interface;

examining the recall notice via the interface;

using the interface to indicate that a matter associated with the recall procedure has likely been completed; and

performing a scheduling function in response to the indication that the matter associated with the recall procedure has been completed.

83. The method of claim 82 wherein the scheduling function includes obtaining authorization via the interface to obtain a confirmation record regarding the completed matter.

84. The method of claim 82 wherein the scheduling function includes storing an indication that the matter associated with the recall procedure has been completed.

85. The method of claim 82 wherein the step of providing an interface includes providing a network linked interface.

86. The method of claim 85 wherein the network linked interface is an internet linked interface.

87. An apparatus for use with a resource scheduling system that includes a schedule that at least one of associates resource time slots with scheduled client matters and associates scheduled recall procedures with schedule times, each scheduled recall procedure for generating at least one recall notice at a corresponding schedule time indicating a possible client matter to be scheduled, each of the scheduled client matters and scheduled recall procedures being a scheduled item, the schedule including scheduled item information associated with each of the scheduled items, the apparatus for facilitating schedule management and comprising:

a processor programmed to perform the steps of;

receiving recall information for a possible recall procedure that may be scheduled;

comparing the received recall information with at least a subset of the scheduled item information to identify at least one scheduled item that may be related to the possible recall procedure; and

performing at least a portion of a scheduling process as a function of the at least one identified scheduled item.

88. The apparatus of claim 87 further including an interface and wherein the processor performs a scheduling process by indicating the at least one identified scheduled item via the interface.

89. The apparatus of claim 88 wherein the interface includes an input device enabling an interface user to indicate that the possible recall procedure is duplicative with the at least one identified scheduled item.

90. The apparatus of claim 89 wherein the interface is an internet linked interface.

91. The apparatus of claim 87 wherein the processor compares by identifying a plurality of scheduled items where each identified scheduled item is associated with information that is similar to the received information and wherein the processor performs a scheduling process includes performing a scheduling process as a function of the plurality of identified scheduled items.