METHOD AND SYSTEM FOR CONSOLIDATING CASH LETTERS

• US 20060118613A1
• Filed: 12/06/2004
• Published: 06/08/2006
• Est. Priority Date: 12/06/2004
• Status: Active Grant

• Current Assignee: Bank of America Corp.
• Original Assignee: Bank of America Corp.
• Inventors: Bean, Robert, McMann, David
• Granted Patent: US 7,275,684 B2
• Time in Patent Office: Days
• US Class Current: 235/379
• CPC Class Codes: G06Q 20/02 involving a neutral party, e.g. certification authority, notary or trusted third party [TTP]
• CPC Class Codes: G06Q 20/023 the neutral party being a clearing house
• CPC Class Codes: G06Q 20/0425 the cheque being electronic only
• CPC Class Codes: G07F 7/04 by paper currency

Abstract

Method and system for consolidating cash letters. Embodiments of the invention provide methods and systems for consolidating cash letter data from a plurality of capture devices and sources. In example embodiments, data from multiple sites and sources can be assembled into a single, endpoint file for a specific clearing institution. The reformatting and distributing of this data can be accomplished using endpoint specific rules and specifications. In some embodiments, a transaction exchange (TRX) stores cash letter data according to a file key and applies the endpoint specific distribution controls to the data to create the specific endpoint files. The transaction exchange can take the form of a data warehouse with processing and storage capabilities necessary to sweep the appropriate cash letter data into an endpoint file as needed. An image archive can be provided to enable appending images to endpoint files.

Claims

1. A method of consolidating cash letter data for distribution to a specific clearing institution, the method comprising:

receiving the cash letter data from a plurality of sources;

applying endpoint specific distribution controls to the cash letter data to create an endpoint file for the specific clearing institution, the endpoint file including at least some of the cash letter data; and

sending the endpoint file to the specific clearing institution.

2. The method of claim 1 further comprising appending at least one image to the endpoint file prior to sending the endpoint file.

3. The method of claim 2 wherein the endpoint file is one of:

an electronic cash presentment (ECP) file; and

an electronic cash letter (ECL) file.

4. The method of claim 1 wherein the endpoint file is an image replacement document (IRD).

5. The method of claim 4 further comprising forwarding paper documents corresponding to the cash letter data to the specific clearing institution.

6. The method of claim 1 further comprising storing information to accommodate an endpoint specific end-of-day process.

7. The method of claim 2 further comprising storing information to accommodate an endpoint specific end-of-day process.

8. The method of claim 3 further comprising storing information to accommodate an endpoint specific end-of-day process.

9. The method of claim 4 further comprising storing information to accommodate an endpoint specific end-of-day process.

10. The method of claim 5 further comprising storing information to accommodate an endpoint specific end-of-day process.

20. The system of claim 19 wherein the TRX core can store the cash letter data in accordance with a file key that can be updated during a sweep wherein the endpoint specific distribution controls are applied.

11. Apparatus for consolidating cash letter data for distribution to clearing institutions, the apparatus comprising:

means for receiving the cash letter data from a plurality of sources;

means for applying endpoint specific distribution controls to the cash letter data to create an endpoint file for a specific clearing institution, the endpoint file including at least some of the cash letter data; and

means for sending the endpoint file to the specific clearing institution.

12. The apparatus of claim 11 further comprising means for appending images to the endpoint file.

13. The apparatus of claim 11 further comprising means for forwarding paper documents corresponding to the cash letter data to the specific clearing institution.

14. The apparatus of claim 11 further comprising means for storing information to accommodate an endpoint specific end-of-day process.

15. The apparatus of claim 12 further comprising means for storing information to accommodate an endpoint specific end-of-day process.

16. The apparatus of claim 13 further comprising means for storing information to accommodate an endpoint specific end-of-day process.

17. A system for consolidating cash letter data for distribution to clearing institutions, the system comprising:

connectivity to receive the cash letter data from a plurality of sources;

a connection to send endpoint files including at least some of the cash letter data to the clearing institutions; and

a transaction exchange (TRX) to store cash letter data and to apply endpoint specific distribution controls to the cash letter data to create a specific endpoint file for a specific clearing institution.

18. The system of claim 17 further comprising an image archive functionally connected to the system to enable appending images to endpoint files.

19. The system of claim 17 wherein the TRX further comprises:

an input stage to reformat the cash letter data according to input rules;

a TRX core to store the cash letter data and to apply the endpoint specific distribution controls; and

an output stage to reformat the cash letter data according to output rules.

21. The system of claim 18 wherein the TRX further comprises:

an input stage to reformat the cash letter data according to input rules;

a TRX core to store the cash letter data and to apply the endpoint specific distribution controls; and

an output stage to reformat the cash letter data according to output rules.

22. The system of claim 21 wherein the TRX core can store the cash letter data in accordance with a file key that can be updated during a sweep wherein the endpoint specific distribution controls are applied.

23. A computer readable storage medium encoded with a file key to enable the sending of a consolidated cash letter, the file key further comprising:

a date field;

a capture site identifier field to identify at least one source of cash letter data from among a plurality of sources;

an identification (ID) number field to identify a specific endpoint corresponding to a specific clearing institution; and

a sweep number field corresponding to a sweep operation in which endpoint specific distribution controls are applied to the cash letter data to create an endpoint file.

24. The computer readable storage medium of claim 23 wherein the file key further comprises an application code field.

25. The computer readable storage medium of claim 23 wherein the ID number field is updated from identifying a source of the cash letter data to identifying the specific endpoint.

26. The computer readable storage medium of claim 24 wherein the ID number field is updated from identifying a source of the cash letter data to identifying the specific endpoint, and the application code field is updated from identifying a source application to identifying a cash letter application.

27. The computer readable storage medium of claim 23 wherein the sweep number field replaces a file number field.

28. The computer readable storage medium of claim 24 wherein the sweep number field replaces a file number field.

29. The computer readable storage medium of claim 25 wherein the sweep number field replaces a file number field.

30. The computer readable storage medium of claim 26 wherein the sweep number field replaces a file number field.