Automated records management with enforcement of a mandatory minimum retention record
First Claim
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1. A computer-based method for content management comprising the steps of:
- assigning an event-based minimum retention period for a stored data item;
indicating whether the event-based minimum retention period is mandatory; and
preventing alteration of the stored data item during the event-based minimum retention period, if mandatory, by a user irrespective of data access privileges granted the user.
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Abstract
A records management system and method includes a file plan that has one or more segments associated with compliance data. Data stored in these segments of the file plan have a mandatory minimum retention period during which they cannot be modified or deleted. Additionally, the information about the mandatory minimum retention period may not be altered or removed.
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Citations
43 Claims
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1. A computer-based method for content management comprising the steps of:
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assigning an event-based minimum retention period for a stored data item;
indicating whether the event-based minimum retention period is mandatory; and
preventing alteration of the stored data item during the event-based minimum retention period, if mandatory, by a user irrespective of data access privileges granted the user. - View Dependent Claims (2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24)
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25. Computer-readable media containing programming instructions for managing content that upon execution thereof, causes one or more processors to perform the steps of:
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assigning an event-based minimum retention period for a stored data item;
indicating whether the event-based minimum retention period is mandatory; and
preventing alteration of the stored data item during the event-based minimum retention period, if mandatory, by a user irrespective of data access privileges granted the user. - View Dependent Claims (26, 27, 28, 29, 30, 31, 32, 33)
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34. A content management system comprising:
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a software-based content repository configured to access a stored data item having assigned thereto a mandatory minimum retention period;
the software-based content repository further configured to prevent alteration of the stored data item, during the mandatory minimum retention period, by a user irrespective of data access privileges granted the user. - View Dependent Claims (35, 36, 37, 38, 39, 40, 41, 42)
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43. A records management system comprising:
a network attached data storage system coupled to a network for receiving commands from one or more records management software applications, further comprising;
a content repository configured to access a stored data item having assigned thereto a mandatory minimum retention period;
a firewall located between the records management software applications and the content repository, and configured to restrict traffic reaching the content repository to an allowable set of commands;
the content repository further configured to prevent alteration of the stored data item during the mandatory minimum retention period; and
one or more storage devices configured to store the stored data item and information about the mandatory minimum retention period.
Specification