System and method of importing documents into a document management system

• US 20060195491A1
• Filed: 02/11/2005
• Published: 08/31/2006
• Est. Priority Date: 02/11/2005
• Status: Abandoned Application

• Current Assignee: Lexmark International Incorporated (Ninestar Corporation)
• Original Assignee: Lexmark International Incorporated (Ninestar Corporation)
• Inventors: Steele, John Samuel, Nieland, Carl Clifford, Rudolph, Craig Anthony
• Application Number:
  US11/055,875
• Publication Number:
  US 20060195491A1
• Time in Patent Office: Days
• US Class Current: 1/1
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: H04N 1/2179 Interfaces allowing access to a plurality of users, e.g. connection to electronic image libraries
• CPC Class Codes: H04N 1/2187 with image input from a plurality of different locations or from a non-central location, e.g. from one or more users
• CPC Class Codes: H04N 1/32101 Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title
• CPC Class Codes: H04N 2201/3277 The additional information being stored in the same storage device as the image data

Abstract

A system and method of importing a document into a document management system are presented. In an embodiment, the method comprises displaying at a scanning device a list of one or more available profiles, each of the profiles being associated with metadata; receiving input indicative of a selection of one of the profiles; scanning the document to create a scanned document image; associating the metadata of the selected profile to the scanned document image; and importing the scanned document image and the associated metadata into the document management system.

Claims

1. A method of using a scanning device to import a document into a document management system, the method comprising:

displaying at said scanning device a list of one or more available profiles, each of said profiles being associated with metadata;

receiving input indicative of a selection of one of said one or more profiles;

scanning said document to create a scanned document image;

associating said metadata of said selected profile to said scanned document image; and

importing said scanned document image and said associated metadata into said document management system.

2. The method of claim 1, wherein the step of displaying said list of profiles comprises:

receiving a user identifier; and

displaying only those profiles that are associated with said received user identifier.

3. The method of claim 1, wherein said profiles are stored on said scanning device.

4. The method of claim 1, wherein said profiles are stored on a computing device remote from said scanning device.

5. The method of claim 1, wherein the step of importing said scanned document image and said metadata to said document management system comprises:

sending said scanned document image and said metadata from said scanning device to a remote host, said remote host being used to store data for said document management system; and

adding said scanned document image and said metadata to said stored data for said document management system.

6. The method of claim 1, wherein said profiles are stored in a database remote from said scanning device, said database being accessible by a plurality of peripheral devices via a network.

7. The method of claim 1, further comprising OCR-processing the scanned document image.

8. A peripheral comprising:

a display that shows a list of available profiles, each of said profiles having an identifier and being associated with metadata;

an interface that receives input indicative of a selected one of said displayed profiles;

a scanner that reads a document and generates a graphics image of said document; and

a communications interface that sends said graphics image and the metadata associated with said selected profile to a device separate from said peripheral.

9. The peripheral of claim 8, further comprising one or more memory modules that store said list of available profiles and said associated metadata.

10. The peripheral of claim 9, wherein said one or more memory modules are additionally configured to store said graphics image.

11. The peripheral of claim 8, wherein at least a portion of said available profiles are stored in a device remote from said peripheral.

12. The peripheral of claim 8, further comprising a software module that links said metadata to said graphics image.

13. The peripheral of claim 12, wherein said software module is stored in said peripheral as firmware.

14. The peripheral of claim 8, wherein said display and said interface are configured to allow a user to create a new profile or to modify an existing profile.

15. The peripheral of claim 8, further comprising an authentication module that identifies a user of said peripheral and identifies which of said list of available profiles are associated with said user.

16. The peripheral of claim 8, wherein said communications interface is configured to send said graphics image and said associated metadata to a data store of a document management system.

17. The peripheral of claim 8, further comprising a printer.

18. A scanning system to convert a document into a graphic image and to import said graphic image into a document management system, said scanning system comprising:

a peripheral that scans said document and converts said document to a graphic image, said peripheral configured to display one or more selectable profiles, each of said profiles being associated with metadata, and said peripheral additionally configured to transmit said graphic image and said associated metadata of a selected profile;

a data store in electronic communication with said peripheral device to receive and store said graphic image and said associated metadata; and

a document management system configured to access said data store.

19. The scanning system of claim 18, wherein said peripheral is further configured to OCR-process said graphic image.