Agenda based meeting management system, interface and method

• US 20060224430A1
• Filed: 04/05/2005
• Published: 10/05/2006
• Est. Priority Date: 04/05/2005
• Status: Abandoned Application

• Current Assignee: Cisco Technology, Inc. (Cisco Systems, Inc.)
• Original Assignee: Cisco Technology, Inc. (Cisco Systems, Inc.)
• Inventors: Butt, David Wesley
• Application Number:
  US11/099,957
• Publication Number:
  US 20060224430A1
• Time in Patent Office: Days
• US Class Current: 705/8
• CPC Class Codes: G06Q 10/063116 Schedule adjustment for a person or group
• CPC Class Codes: G06Q 10/109 Time management, e.g. calendars, reminders, meetings or time accounting
• CPC Class Codes: G06Q 10/1095 Meeting or appointment

Abstract

A system, interface and method provide for agenda based meeting management that enables an agenda to be determined and utilized for managing one or more meetings that may include locally located participants, remote participants or both. Various embodiments enable meeting management to be conducted in an independent manner or in a composited manner with a conferencing or other meeting or support application or application data. Embodiments further provide for responding to user modification of a meeting or agenda item or group scheduling by automatically re-scheduling the meeting uncompleted agenda items or both according to the user modification. A management UI embodiment further provides a progress bar including a progress indicator and agenda indicia that may be disposed proximate to the progress indicator with spacing of the indicia being proportional to current agenda item scheduling. A more specific embodiment enables the progress bar to be used for tracking, controlling or modifying agenda portions.

Claims

1. A meeting management method, comprising:

determining, by a management system, a meeting agenda of a meeting of at least two participants, the meeting agenda indicating a scheduled timing of one or more agenda items to be conducted during a meeting and a scheduled timing of the meeting;

receiving, by the management system, at least one progress indicator indicating at least one of a timing event and an agenda event; and

automatically rescheduling, by the management system, at least one of the agenda items if the at least one progress indicator indicates that an agenda item end time differs from its scheduled end time.

2. A meeting management method according to claim 1, wherein a progress indicator indicates at least one of an agenda item overrun and an expedited agenda item.

3. A meeting management method according to claim 1, wherein the determining a meeting agenda comprises receiving agenda item indicators indicating a start time and an end time of the agenda items.

4. A meeting management method according to claim 1, wherein the receiving at least one progress indicator comprises receiving a timing indicator indicating a current meeting time.

5. A meeting management method according to claim 1, wherein the receiving at least one progress indicator comprises receiving an agenda item completion indicator indicating that an agenda item is completed.

6. A meeting management method according to claim 5, wherein the at least one progress indicator comprises at least one of a meeting schedule modification indicator and an agenda item schedule modification indicator.

7. A meeting management method according to claim 6, further comprising, if the at least one progress indicator includes a meeting schedule modification indicator:

modifying at least one of a meeting start time and a meeting end time of the meeting by a time interval (meeting modification interval) that corresponds to the meeting schedule modification indicator; and

modifying a scheduled timing of at least one of the agenda items that has not been completed (uncompleted agenda item) by a time interval (item modification interval) that corresponds to the meeting interval.

8. A meeting management method according to claim 7, further comprising, if the at least one progress indicator includes an agenda item time modification indicator:

modifying a scheduled timing of the agenda item by a time interval (item modification interval) that corresponds to the agenda item time modification indicator; and

modifying a meeting end time of the meeting by a time interval that corresponds to the agenda item time modification indicator.

9. A meeting management method according to claim 1, further comprising:

if the at least one progress indicator indicates that at least one of a scheduled agenda item start time and an agenda item end time will occur within a predetermined time interval, providing a corresponding proximity alert to one or more of the participants.

10. A meeting management method according to claim 9, wherein the at least one progress indicator includes at least two progress indicators, each progress indicator corresponding to a predetermined time interval that is greater than or equal to zero.

11. A meeting management method according to claim 1, further comprising:

presenting to at least one of the participants one or more agenda indicia corresponding to one or more of the at least one progress indicator and the automatic rescheduling if a corresponding agenda indicia is not yet presented; and

modifying an agenda indicia presentation to at least one of the participants corresponding to one or more of the at least one progress indicator and the automatic rescheduling if a corresponding agenda indicia has been presented.

12. A machine-readable medium having stored thereon instructions for causing a test optimization system to perform the steps of:

determining a meeting agenda of a meeting of at least two participants, the meeting agenda indicating a scheduled timing of one or more agenda items to be conducted during a meeting and a scheduled timing of the meeting;

receiving at least one progress indicator indicating at least one of a timing event and an agenda event; and

automatically rescheduling at least one of the agenda items if the at least one progress indicator indicates that an agenda item has been completed at a time other than its scheduled end time.

13. A machine-readable medium according to claim 12, wherein the receiving at least one progress indicator comprises receiving an agenda item completion indicator indicating that an agenda item is completed.

14. A machine-readable medium according to claim 13, wherein the at least one progress indicator comprises at least one of a meeting schedule modification indicator and an agenda item schedule modification indicator.

15. A machine-readable medium according to claim 23, further comprising, if the at least one progress indicator includes a meeting schedule modification indicator:

modifying at least one of a meeting start time and a meeting end time of the meeting by a time interval (meeting modification interval) that corresponds to the meeting schedule modification indicator; and

modifying a scheduled timing of at least one of the agenda items that has not been completed (uncompleted agenda item) by a time interval (item modification interval) that corresponds to the meeting interval.

16. A meeting management system, comprising:

determining means for determining a meeting agenda of a meeting of at least two participants, the meeting agenda indicating a scheduled timing of one or more agenda items to be conducted during a meeting and a scheduled timing of the meeting;

receiving means for receiving at least one progress indicator indicating at least one of a timing event and an agenda event; and

rescheduling means for automatically rescheduling at least one of the agenda items if the at least one progress indicator indicates that an agenda item has been completed at a time other than its scheduled end time.

17. A meeting management method, comprising:

determining a meeting agenda of a meeting of at least two participants, the meeting agenda indicating a scheduled timing of one or more agenda items to be conducted during a meeting and a scheduled timing of the meeting;

receiving an agenda modification including at least one of a meeting modification and an agenda item modification from a participant;

modifying a scheduled timing of one or more uncompleted agenda items according to agenda modification;

modifying the scheduled timing of the meeting according to the agenda modification if the agenda modification corresponds with a modification of the scheduled timing of the meeting.

18. A meeting management apparatus, comprising:

means for generating a progress bar for receiving timing information and indicating a time progression corresponding to a conducting of a meeting; and

means for generating agenda indicia disposed proximately to the progress bar, the agenda indicia corresponding to respective agenda items of the meeting and positioned to indicate a relative time for scheduled conducting of the agenda items during the meeting.

19. A meeting management apparatus according to claim 36, wherein at least one of the progress bar and the agenda indicia are implemented as a graphical user interface.

20. A meeting management apparatus according to claim 36, wherein the meeting includes at least one of a local participant and a remote participant.

21. A meeting management system according to claim 36, wherein the progress bar is operable responsive to a user information presentation control by presenting a current time.