Method and system for managing vehicle leases

• US 20060265235A1
• Filed: 11/21/2005
• Published: 11/23/2006
• Est. Priority Date: 05/12/2005
• Status: Abandoned Application

• Current Assignee: The Crawford Group Incorporated (Jack Taylor Family Voting Trust U A D 4 14 99)
• Original Assignee: The Crawford Group Incorporated (Jack Taylor Family Voting Trust U A D 4 14 99)
• Inventors: McDaris, Mark E., Schuchardt, Jeff D.
• Application Number:
  US11/284,258
• Publication Number:
  US 20060265235A1
• Time in Patent Office: Days
• US Class Current: 705/8
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 30/0645 Rental transactions; Leasing transactions

Abstract

An improved lease management system is disclosed herein for use by fleet managers to manage customer vehicle leases for a variety of management issues that arise throughout the lifecycle of a lease. According to one aspect, the system comprises a system for management of a plurality of vehicle leases, the system comprising: (1) at least one user computer; (2) a memory storing a database, the database being configured to store vehicle lease data for each of a plurality of vehicle leases; and (3) a server in communication with the user computer and the memory, the server being configured to execute a lease management software program, the lease management software program being configured to provide lease management functionality for each of said vehicle leases throughout a vehicle lease lifecycle via a plurality of interrelated graphical user interfaces (GUIs), the lease management functionality including a plurality of user selectable maintenance actions for an activated one of said customer vehicle leases, and wherein the lease management software program is further configured to update the stored vehicle lease data in the database in response to a user selection of at least one of said plurality of selectable maintenance actions.

Claims

1. A system for management of a plurality of vehicle leases, the system comprising:

at least one user computer;

a memory storing a database, the database being configured to store vehicle lease data for each of a plurality of vehicle leases; and

a server in communication with the user computer and the memory, the server being configured to execute a lease management software program, the lease management software program being configured to provide lease management functionality for each of said vehicle leases throughout a vehicle lease lifecycle via a plurality of interrelated graphical user interfaces (GUIs), the lease management functionality including a plurality of user selectable maintenance actions for an activated one of said customer vehicle leases, and wherein the lease management software program is further configured to update the stored vehicle lease data in the database in response to a user selection of at least one of said plurality of selectable maintenance actions.

2. The system of claim 1 wherein the lease management software program is further configured to validate a maintenance action against a plurality of predetermined business rules and update the stored vehicle lease data in accordance with the maintenance action in response to a positive validation.

3. The system of claim 2 wherein at least a plurality of the vehicle leases comprise customer vehicle leases, wherein the database is further configured to store a plurality of customer profiles, at least a plurality of the customer profiles defining at least a plurality of the predetermined business rules against which maintenance actions are validated, and wherein the lease management software program is further configured to access the customer profiles to identify the predetermined business rules against which maintenance actions are validated.

4. The system of claim 3 wherein the business rules defined by the customer profiles comprise at least one rule that defines how variances between an expected cost and an actual cost applicable to customer vehicle leases are handled.

5. The system of claim 1 wherein the plurality of maintenance actions comprises at least a change in lease term for an activated vehicle lease.

6. The system of claim 1 wherein the plurality of maintenance actions comprises at least a change in a driver for an activated vehicle lease.

7. The system of claim 1 wherein the plurality of maintenance actions comprises at least a change in a garage address for an activated vehicle lease.

8. The system of claim 7 wherein the database is further configured to store tax and surcharge data applicable to vehicle leases, wherein the stored tax and surcharge data varies by a plurality of taxing jurisdictions, wherein the stored tax and surcharge data is referenced by a plurality of geographical identifiers, and wherein the lease management software program is further configured to, for a new garage address that triggers a change in the taxes and surcharges that are applicable to an activated vehicle lease, access the database using the new garage address to determine all taxes that are applicable to a vehicle lease.

9. The system of claim 1 wherein the plurality of maintenance actions comprises at least a change in a physical damage and liability program enrollment for an activated vehicle lease.

10. The system of claim 1 wherein the plurality of maintenance actions comprises at least a change in a maintenance product enrollment for an activated vehicle lease.

11. The system of claim 1 wherein the plurality of maintenance actions comprises at least a change in depreciation for an activated vehicle lease.

12. The system of claim 1 wherein the plurality of maintenance actions comprises at least a change in terminal reduced book value (RBV) for an activated vehicle lease.

13. The system of claim 1 wherein the plurality of maintenance actions comprises at least a change in interest rate for an activated vehicle lease.

14. The system of claim 1 wherein the lease management software program is further configured to provide a GUI for display on the user computer that is configured to allow the user to perform maintenance actions on a plurality of user-specified activated vehicle leases simultaneously.

15. The system of claim 14 wherein at least a plurality of the vehicle leases comprise customer vehicle leases, wherein the GUI that is configured to allow simultaneous maintenance actions is further configured to (1) receive input from the user indicative of a selection of a customer, (2) display a list of selectable activated customer vehicle leases for the selected customer, and (3) allow the user to select at least a plurality of the listed activated customer vehicle leases to thereby define the plurality of activated customer vehicle leases for which maintenance actions will be performed simultaneously.

16. The system of claim 1 wherein the lease management software program is further configured to, for maintenance actions that trigger a change in a monthly payment for an activated vehicle lease, automatically recalculate the monthly payment and store the recalculated monthly payment in the database.

17. The system of claim 1 wherein the lease management software program is further configured to, for maintenance actions that trigger a change in a maintenance charge for an activated vehicle lease, automatically recalculate the maintenance charge and store the recalculated maintenance charge in the database.

18. The system of claim 1 wherein the lease management functionality further includes user interaction to define a vehicle deletion process for vehicles whose lease has expired.

19. The system of claim 1 wherein the lease management functionality further includes a credit review process for a plurality of maintenance actions.

20. A system for management of a plurality of vehicle leases, the system comprising:

a user computer;

a memory storing a database, the database configured to store vehicle lease data and tax data applicable to vehicle leases, wherein the stored tax data varies by a plurality of taxing jurisdictions, wherein the stored tax data is referenced by a plurality of geographical identifiers;

a server in communication with the user computer and the memory, the server having lease management software resident thereon, the lease management software being configured to execute a lease management software program, the lease management software program being configured to provide lease management functionality to a user of the user computer via a plurality of graphical user interfaces (GUIs), the lease management functionality including access to the database to determine all taxes that are applicable to a vehicle lease in response to user input through a GUI of a geographic identifier for that vehicle lease.

21. The system of claim 20 wherein the database is further configured to store surcharge data applicable to customer vehicle leases, wherein the stored surcharge data varies by a plurality of taxing jurisdictions, wherein the stored surcharge data is referenced by a plurality of geographical identifiers, and wherein the lease management software program is further configured to access the database to determine all surcharges that are applicable to a customer vehicle lease in response to the geographic identifier user input.

22. The system of claim 21 wherein the geographic identifier comprises a postal code.

23. The system of claim 21 wherein the geographic identifier comprises a municipality.

24. An apparatus for management of a plurality of vehicle leases, the system comprising:

a computer comprising (1) a display, (2) an input device, (3) a memory storing a database, the database being configured to store vehicle lease data for each of a plurality of vehicle leases, and (4) a processor in communication with the display, input device and memory, the processor being configured to execute a lease management software program, the lease management software program being configured to provide lease management functionality for each of said vehicle leases throughout a vehicle lease lifecycle via a plurality of interrelated graphical user interfaces (GUIs) for presentation to a user on the display, the lease management functionality including a plurality of user selectable maintenance actions for an activated one of said customer vehicle leases, and wherein the lease management software program is further configured to update the stored vehicle lease data in the database in response to a user selection through the input device of at least one of said plurality of selectable maintenance actions.

25. A method for interfacing a business accounting software program with a separate software program for managing a plurality of vehicles leased by a customer, the method comprising:

providing, via the separate software program, a graphical user interface (GUI) for display on a user computer that lists data describing a plurality of cost items that have been purchased in connection with at least one customer vehicle lease;

receiving an input to the separate software program from a user through the displayed graphical user interface that is indicative of a command to pay a vendor for at least one of the listed cost items; and

responsive to the received input, automatically uploading vendor payment instructions for the at least one listed cost item from the separate software program to a separate business accounting software program.

26. The method of claim 25 wherein at least one of the cost items comprises a vehicle purchase.

27. The method of claim 25 wherein at least one of the cost items comprises an after market equipment (AME) purchase for a leased vehicle.

28. The method of claim 25 wherein at least one of the cost items comprises an expense related to at least one of the group consisting of a licensing cost, a tax, and a title cost for a leased vehicle.

29. The method of claim 25 wherein the GUI is configured to display a customer price for each cost item and an expected cost for each cost item.

30. The method of claim 29 wherein the GUI is further configured to display an invoiced cost for each cost item.

31. The method of claim 25 wherein the GUI is further configured to receive input from the user indicative of a command from the user to create a manual voucher for at least one of the listed cost items.

32. A system for integrating a business accounting software program with a separate software program for managing a plurality of vehicles leased by a customer, the system comprising:

a user computer; and

a server in communication with the user computer via a computer network, the server being configured to (1) provide a graphical user interface (GUI) for display on the user computer that lists data describing a plurality of cost items that have been purchased in connection with a customer vehicle lease, (2) receive an input from a user that is indicative of a command to pay a vendor for at least one of the listed cost items, and (3) responsive to the received input, automatically upload vendor payment instructions for the at least one listed cost item to a separate business accounting software program.

33. The system of claim 32 wherein at least one of the cost items comprises a vehicle purchase.

34. The system of claim 32 wherein at least one of the cost items comprises an after market equipment (AME) purchase for a leased vehicle.

35. The system of claim 32 wherein at least one of the cost items comprises an expense related to at least one of the group consisting of a licensing cost, a tax, and a title cost for a leased vehicle.

36. A method comprising:

providing a graphical user interface (GUI) for display on a computer through which a user can request a report that lists each cost item that has been purchased for a customer leased vehicle, wherein the listed cost item has an invoiced cost that is different than an expected cost; and

responsive to user input via the page, generating the report for display to the user.

37. The method of claim 36 wherein the GUI is configured to allow the user to request a report that lists each cost item that has been purchased for a customer leased vehicle, wherein the listed cost item has an invoiced cost that is different than an expected cost by more than a predetermined variance.

38. The method of claim 37 wherein the cost item comprises a vehicle purchase.

39. The method of claim 38 wherein the cost item comprises an after market equipment (AME) purchase for a leased vehicle.

40. The method of claim 37 wherein the cost item comprises an expense related to at least one of the group consisting of a licensing cost, a tax, and a title cost for a leased vehicle.

41. A system for identifying a total estimated holding cost for a potential vehicle lease, the system comprising:

a user computer;

a memory storing a database, the database configured to store vehicle lease data; and

a server in communication with the user computer over the Internet, the server also being in communication with the memory, the server being configured to execute a software program, the software program being configured to interface a user of the user computer with the database via a plurality of graphical user interfaces (GUIs) for display on the user computer, at least one of the GUIs being configured to display an estimated total holding cost for a potential vehicle lease in response to user input through a GUI of a plurality of lease parameters that define the potential vehicle lease.

42. A system for integrating a business accounting software program with a separate software program for managing a plurality of vehicles leased by a customer, the system comprising:

a user computer; and

a server in communication with the user computer via a computer network, the server being configured to (1) provide a graphical user interface (GUI) for display on the user computer through which a user can schedule direct debit withdrawals from a plurality of customer financial accounts for payments due under a plurality of customer vehicle leases, (2) access a business accounting software program, resident on either the server or a computing device accessible to the server, to obtain data necessary for implementing the direct debit withdrawals from the customer financial accounts, and (3) responsive to user scheduling input through the GUI and the direct debit data from the business accounting software program, performs the direct debit withdrawals.