System, program product, and methods for managing events

• US 20060265418A1
• Filed: 05/09/2006
• Published: 11/23/2006
• Est. Priority Date: 05/23/2005
• Status: Abandoned Application

• Current Assignee: Board of Regents of the University of Texas System (University of Texas System)
• Original Assignee: Board of Regents of the University of Texas System (University of Texas System)
• Inventors: Dolezal, Carl T., Hermstein, Scott M., Rassin, David K., Raimer, Ben G.
• Application Number:
  US11/430,408
• Publication Number:
  US 20060265418A1
• Time in Patent Office: Days
• US Class Current: 1/1
• CPC Class Codes: G06Q 10/10 Office automation; Time management

Abstract

A system to facilitate event registration, planning, promotion, and management of events through an on-line event management website over a computer network, program product, and associated methods are provided. The system includes an event management server, a database accessible to the event management server and including user data records and event data records, a plurality of event management member user'"'"'s computers to provide event management member users with on-line web-based access over the computer network to the data records, and a plurality of potential event attendee user'"'"'s computers to provide potential event attendee users with on-line web-based access to the data records. The system also includes an event management program product stored in the memory of the event management server to provide each of the event management member users concurrent access to data records over the computer network to manage event planning and delivery, and to provide the potential event attendee users concurrent access to the data records over the computer network to self-register for the events and to manage continuing education requirements.

Claims

1. An event management system to facilitate event registration, planning, promotion, and management of continuing education events through an on-line event management website over a computer network, the system comprising:

at least one host computer hosting the online event management website accessible to the computer network to define an event management server, the event management server having a processor and memory coupled to the processor to store operating instructions therein;

a database accessible to the processor of the event management server and including user data records and event data records related to a plurality of continuing education events, the user data records including user attribute data, the event data records including an event time, event location, event description, and event sponsor for each of the plurality of continuing education events;

an event management program product stored in the memory of the event management server to facilitate event registration, planning, and management of continuing education events over the computer network, the event management program product including;

an event planner positioned to provide to an event management member user'"'"'s web browser a new-event-creation web page form having a plurality of database input fields and positioned to perform, responsive to data entered by an event management member user, the operations of adding a new event data record to the database and editing a pending new event data record stored in the database,

a people manager positioned to provide to a potential attendee user'"'"'s web browser an event management website registration web page form including a plurality of potential attendee user attribute data fields and positioned to perform, responsive to data entered by the potential attendee user, the operation of storing in the database user data records including the user attribute data,

an event registrar positioned to access the user data records and the event data records in the database, positioned to provide to a potential attendee user'"'"'s web browser an event registration web page form to register for a user selected event, and positioned to perform, responsive to initiating registration for the selected event, the operation of associating the potential attendee user to the selected event,

an entry initiator positioned to access the user data records in the database to thereby provide user login access for and authentication of a user to allow entry of and access to data stored in the database,

an administrator positioned to access the user data records in the database to thereby determine user permission levels and to restrict access to data in the database, and

an event information reporter positioned to access the event data records in the database to thereby produce reports related to events selected by a user, the reports formatted to be viewed over the network by the user'"'"'s web browser;

a plurality of event management member user'"'"'s computers each positioned remote from the event management server and accessible to the computer network and having a processor, memory coupled to the processor to store operating instructions therein and to receive database records, a display in communication with the processor to display data records using an associated event management member user'"'"'s web browser, and a user interface in communication with the processor, to provide each of a corresponding plurality of event management member users with on-line web-based access over the computer network to the event data records to thereby view and edit event data; and

a plurality of potential attendee user'"'"'s computers each positioned at a respective plurality of potential attendee user sites remote from the event management server and accessible to the computer network and having a processor and memory coupled to the processor to store operating instructions therein and to receive database records, a display in communication with the processor to display data records using an associated potential attendee user'"'"'s web browser, and a user interface in communication with the processor to provide the potential attendee user with on-line web-based access to user data records over the computer network to thereby view and edit user data and to provide access to event data records over the computer network to thereby view event data to register for at least one scheduled event.

2. A system as defined in claim 1,

wherein the plurality of event management member user'"'"'s computers include at least one event coordinator user'"'"'s computer positioned remote from the event management server and accessible to the computer network and having a processor, memory coupled to the processor to store operating instructions therein and to receive database records, a display coupled to the processor to display new-event-creation web page forms using an event coordinator user'"'"'s web browser, and a user interface coupled to the processor to provide the event coordinator user with on-line web-based access to event data records over the computer network, to thereby add new event records to the database and edit pending new event data records stored in the database using the new-event-creation web page forms.

3. A system as defined in claim 2, the system further comprising:

at least one event sponsor user'"'"'s computer positioned at an event sponsor user site remote from the event management server and accessible to the computer network and having a processor, memory coupled to the processor to store operating instructions therein and to receive database records, and a display coupled to the processor to display database records using an event sponsor user'"'"'s web browser and a user interface coupled to the processor to provide an event sponsor user with on-line web-based access to event data records over the computer network to thereby allow the respective events sponsor to review real-time event registration and attendance levels for the new event.

4. A system as defined in claim 2, the system further comprising:

at least one event director user computer positioned at an event director user site remote from the event management server and accessible to the computer network and having a processor, memory coupled to the processor to store operating instructions therein and to receive database records, and a display coupled to the processor to display database records using an event director user'"'"'s web browser and a user interface coupled to the processor to provide an event director user with on-line web-based access to event data records over the computer network to thereby allow the respective event director user to review real-time event registration and attendance levels for the new event.

5. A system as defined in claim 2,

wherein the event register is positioned to perform the operation of providing an e-commerce web page form to the plurality of potential attendee users through each respective potential attendee user'"'"'s web browser, to provide each potential attendee user real-time self-registration and to provide each potential attendee user on-line payment options including on-line check and on-line credit card payment options, to thereby provide the event coordinator user for the respective event with substantially real-time registration data to enhance event planning and evaluation;

wherein each event data record includes an event account record; and

wherein the event management program product further comprises a payment register positioned to perform the operations of receiving for each event from an event management member user a payment item description and a payment amount, associating each payment item description and payment amount with a respective event account record, and accessing event data records, responsive to registration of the potential attendee user, to associate an event registration payment transaction with the event account record for the respective event data record.

6. A system as defined in claim 1,

wherein the plurality of potential attendee users are a plurality of continuing education event attendee users;

and

wherein the entry initiator provides each continuing education event attendee direct access to the database to view substantially real-time continuing education credit transcript data and to print a continuing education certificate of completion for a prior attended online registered event, to thereby enhance user satisfaction.

7. A system as defined in claim 1, wherein the event management website includes an events listing web page to provide user review and selection of registrable events and a user current-registration web page to provide each of the plurality of attendee users a respective list of prior registered events, negating a need to directly contact event management members for such event data, and includes event-creation web page forms viewable by the plurality of event management member users to provide real-time event development data, to thereby provide a single location for substantially all available event data in the event management system, reducing event management overhead.

8. A system as defined in claim 1,

wherein users are classified as at least three of the following:

potential event attendees, event speakers, event sponsors, event coordinators, event directors, and event management members; and

wherein the administrator provides a separate permission level to the each respective user, responsive to the user classification.

9. An event management system to facilitate event registration, planning, promotion, and management of events through an on-line event management website over a computer network, the system comprising:

at least one host computer hosting the online event management website accessible to the computer network to define an event management server, the event management server having a processor and memory coupled to the processor to store operating instructions therein;

a database accessible to the processor of the event management server and including user data records and event data records related to a plurality of events, the user data records including user attribute data, the event data records including an event time, event location, event description, and event sponsor for each of the plurality of events;

a plurality of event management member user'"'"'s computers each positioned remote from the event management server and accessible to the computer network and having a processor, memory coupled to the processor to store operating instructions therein and to receive database records, a display in communication with the processor to display data records using an associated event management member user'"'"'s web browser, and a user interface in communication with the processor, to provide each of a corresponding plurality of event management member users with on-line web-based access over the computer network to the event data records to thereby view and edit event data; and

an event management program product comprising a set of machine-readable instructions stored in the memory of the event management server to facilitate event registration, planning, and management of events over the computer network, the event management program product including instructions to perform the operations of providing each of the plurality of event management member users over the computer network concurrent access to event data records for a plurality of events through each event management member user'"'"'s web browser, creating an on-line event registration web page form for each event for registering users to the events, and providing event management member users, event director users, and event sponsor users over the computer network through each respective user'"'"'s web browser custom web-based reports for at least one selected event.

10. A system as defined in claim 9,

wherein the events are continuing education events providing potential event attendees continuing education credit;

wherein the system further comprises a plurality of potential attendee user'"'"'s computers each positioned at a respective plurality of potential attendee user sites remote from the event management server and accessible to the computer network and having a processor and memory coupled to the processor to store operating instructions therein and to receive database records, a display in communication with the processor to display data records using an associated potential attendee user'"'"'s web browser, and a user interface in communication with the processor to provide the potential attendee user with on-line web-based access to user data records over the computer network to thereby view and edit user data and to provide access to event data records over the computer network to thereby view event data to register for at least one scheduled event; and

wherein the event management program product further comprises instructions to perform the operations of providing to each of the plurality of potential event attendee user'"'"'s web browsers a continuing education entry web page form to allow entry of past continuing education event record data, storing record data entered in the continuing education entry web page form in a continuing education event history record, to thereby provide a continuing education event history data record repository for each of the plurality of potential event attendee users, receiving from each potential event attendee user a completed on-line event registration web page form for at least one event, and adding continuing education event record data to the continuing education event history data record for each respective potential event attendee user, responsive to confirmation of completion of the at least one event.

11. A method of facilitating event registration, planning, promotion, and management of events through an on-line event management website over a computer network, the method comprising the steps of:

presenting to an event management member user'"'"'s web browser over the computer network a new-event-creation form to form a new event, the new-event-creation form having a plurality of planning event data fields including event time, event location, event description, and number of education credits assigned to the new event;

entering event data for a new event in the new-event-creation form;

receiving a completed new-event-creation form for the new event from the event management member'"'"'s web browser over the computer network;

storing the new event in a database accessible through the on-line event management website;

releasing the new event by the event management member user to allow event registration for the new event by a plurality of potential attendees;

creating an on-line event registration web page form, responsive to entry and release of the new event, the on-line event registration web page form including a plurality of registration event data fields corresponding to the planning event data fields associated with the new-event-creation form;

adding the new event to a consolidated event listing web page, responsive to release of the new event by the event management member user, to thereby display the new event to the plurality of potential attendee users;

presenting to each potential attendee user'"'"'s web browser over the computer network the consolidated event listing web page displaying the new event; and

presenting to each potential attendee user'"'"'s web browser over the computer network the on-line event registration web page form, responsive to selection of the new event on the consolidated event listing web page by each respective potential attendee user.

12. A method as defined in claim 11,

wherein the events associated with the on-line event management website are continuing education events;

and

wherein the step of creating an on-line event registration web page form includes providing registration event data fields in the on-line event registration web page form having user selectable event attendance and education credit options to thereby provide custom registration for each of the plurality of potential attendee users.

13. A method as defined in claim 11, the method further comprising the steps of:

presenting to each of the plurality of potential attendee users an event management website registration web page form including a plurality of potential attendee user attribute fields to pre-register each potential attendee user with the on-line event management website to thereby enhance event registration, the potential attendee attributes including potential attendee user location, potential attendee user specialty, and potential attendee user classification; and

providing selective marketing of a plurality of events, responsive to the potential attendee attributes provided by the potential attendee user in the event management website registration web page form, to thereby enhance event marketing and event attendance.

14. A method as defined in claim 11, the method further comprising the steps of:

presenting to each of the plurality of potential attendee users an event management website registration web page form including a plurality of potential attendee user attribute fields to pre-register each potential attendee user with the on-line event management website to thereby enhance event registration; and

assigning as a username for each of the plurality of potential attendee users a respective e-mail address of each potential attendee user to provide positive identification of each potential attendee user to thereby provide non-anonymous access to on-line event registration web page forms from the event management website.

15. A method as defined in claim 11, the method further comprising the steps of:

receiving from each potential attendee user'"'"'s web browser over the computer network a completed on-line event registration web page form for a selected event; and

comparing the selected event to prior selected events preselected by the potential attendee user, responsive to receiving the completed on-line event registration web page form, to thereby detect a duplicate event registration for the same event by the respective potential attendee user, when existing, enhancing potential attendee user satisfaction.

16. A method as defined in claim 11, the method further comprising the steps of:

receiving over the computer network a completed on-line event registration web page form for the new event from each potential attendee user'"'"'s web browser;

creating a custom event sponsor report, responsive to receiving the completed on-line event registration web page forms; and

presenting the custom event sponsor report to an event sponsor user'"'"'s web browser over the computer network, responsive to a query by the event sponsor, the event sponsor report including real-time registration data for the new event.

17. A method as defined in claim 11, wherein the events associated with the on-line event management website are continuing education events, the method further comprising the steps of:

presenting to each potential attendee user'"'"'s web browser over the computer network a continuing education entry web page form to enter past continuing education event record data, to thereby form a continuing education event history data record for each of the plurality of potential attendee users;

receiving from each potential attendees user'"'"'s web browser over the computer network a completed continuing education entry web page form for the respective potential attendee user;

creating the continuing education event history data record for each potential attendee user; and

periodically adding continuing education event record data to the continuing education event history data record for each potential attendee user, responsive to confirmation of completion by each respective potential attendee user of a continuing education event registered using the on-line event registration web page form.

18. A method of facilitating event registration of continuing education events through an on-line event management website over a computer network, the method comprising the steps of:

presenting to a potential attendee user'"'"'s web browser a consolidated event listing web page to thereby display a plurality of events to a potential attendee user;

comparing an event selected by a potential attendee user to prior selected events preselected by the potential attendee user, responsive to selection of an event by the potential attendee user, to thereby detect an attempted duplicate event registration for the same event, when existing, enhancing potential attendee user satisfaction.

presenting to the potential attendee user'"'"'s web browser over the computer network an on-line event registration or payment web page form having data fields including potential attendee user pre-entered data, responsive to detecting an attempted duplicate registration for the same event; and

receiving from the potential attendee user'"'"'s web browser over the computer network a completed on-line event registration or payment web page form for the selected event.

19. A method of facilitating event registration, planning, promotion, and management of events through an on-line event management website over a computer network, the method comprising the steps of:

presenting to each potential attendee user'"'"'s web browser associated with a plurality of potential attendee users over the computer network a consolidated event listings web page to thereby display a plurality of user-selectable events to each potential attendee user;

presenting to each potential attendee user'"'"'s web browser over the computer network, responsive to selection of an event displayed in the consolidated event listings web page, an on-line event registration web page form;

creating a custom event sponsor report, responsive to receiving the completed on-line event registration web page forms; and

presenting the custom event sponsor report to an event sponsor user'"'"'s web browser over the computer network, responsive to a query by the event sponsor, the event sponsor report including predetermined real-time registration data for the new event.

20. A method of managing continuing education through an on-line event management website over a computer network, the method comprising the steps of:

presenting to each of a plurality of potential event attendee user'"'"'s web browsers over the computer network a continuing education entry web page form to allow entry of past continuing education event record data for a corresponding plurality of potential event attendee users, to thereby form a continuing education event history data record for each of the plurality of potential event attendee users;

receiving from each of the plurality of potential event attendee user'"'"'s web browsers over the computer network a respective completed continuing education entry web page form for the respective potential attendee user;

creating continuing education event history data records for each of the plurality of potential event attendee users;

presenting to each potential event attendee'"'"'s web browser over the computer network, responsive to selection of an on-line registrable continuing education event, an on-line event registration web page form for the continuing education event;

receiving from each respective potential attendee user'"'"'s web browser over the computer network the completed on-line event registration web page form for the selected continuing education event; and

adding continuing education event record data to the continuing education event history data record for each respective potential attendee user, responsive to confirmation of completion of the selected continuing education event registered using the on-line event registration web page form.

21. A method of marketing continuing education events through an on-line event management website over a computer network, the method comprising the steps of:

providing to each of a plurality of potential event attendee user'"'"'s web browsers for a corresponding plurality of potential event attendee users a continuing education entry web page form to allow entry of past continuing education event record data, to thereby provide a continuing education event history data record repository for each of the plurality of potential event attendee users;

presenting to each of the plurality of potential attendee users an event management website registration web page form including a plurality of potential attendee user attribute fields to pre-register each potential attendee user with the on-line event management website to thereby enhance ease of event registration, the potential attendee attributes including potential attendee user location and potential attendee user e-mail address, completion of the event management website registration web page form a prerequisite to providing the continuing education event history data record repository; and

providing selective marketing of a plurality of events, responsive to the potential attendee attributes provided by the potential attendee user in the event management website registration web page form, to thereby enhance event marketing and event attendance.

22. A method as defined in claim 21, the method further comprising the steps of:

presenting to each potential attendee user'"'"'s web browser associated with a plurality of potential attendee users over the computer network a consolidated event listings web page to thereby display a plurality of user-selectable events to each potential attendee user;

presenting to each potential attendee user'"'"'s web browser over the computer network, responsive to selection of an event displayed in the consolidated event listings web page, an on-line event registration web page form having a marketing assessment query field to harvest marketing media effectiveness data from each potential attendee user completing the on-line event registration web page form, the marketing media effectiveness query field positioned to receive a result of a query requesting potential attendee user identification of a category of marketing media prompting the potential attendee user to register for the event;

receiving from each respective potential attendee user'"'"'s web browser over the computer network the completed on-line event registration web page form for the event including the marketing media effectiveness data; and

analyzing the marketing media effectiveness data to correlate potential attendee user attributes with event attributes and the identified category of marketing media, to thereby further provide enhanced selective marketing of the plurality of events.

23. A method as defined in claim 22, the method further comprising the step of:

receiving potential attendee user selection data for a plurality of hyperlinks from a corresponding plurality of on-line promotion websites to a web page associated with the on-line event management website;

storing the resultant data in a database associated with the on-line event management website for on-demand retrieval and analysis; and

analyzing the data to determine on-line promotional advertisement effectiveness, to thereby further provide enhanced selective marketing of the plurality of events.

24. A computer readable medium that is readable by a computer to facilitate event registration, planning, and management of events through an on-line event management website over a computer network, the computer readable medium comprising a set of instructions that, when executed by the computer, cause the computer to perform the following operations:

providing to an event management member user'"'"'s web browser over the computer network a new-event-creation web page form having a plurality of database input fields, the event management member user'"'"'s web browser accessible by an event management member user;

adding a new event data record to a database associated with the on-line event management website, responsive to data entered in the new-event-creation web page form by the event management member user;

creating an on-line event registration web page form, responsive to release of the new event by the event management member user, the on-line event registration web page form including a plurality of registration event data fields corresponding to the planning event data fields associated with the new-event-creation form;

adding the new event to a consolidated event listing web page, responsive to release of the new event by the event management member user, to thereby display the new event to a plurality of potential attendee users; and

presenting substantially simultaneously to a plurality of potential attendee user'"'"'s web browsers associated with a corresponding plurality of separate and spaced apart potential attendee user'"'"'s computers over the computer network, the consolidated event listing web page displaying the new event.

25. A computer readable medium as defined in claim 24, further comprising a set of instructions that, when executed by the computer, cause the computer to perform the following operation:

presenting substantially simultaneously over the computer network to each of the plurality of potential attendee user'"'"'s computers through their respective potential attendee user'"'"'s web browser, responsive to selection of the new event on the consolidated event listing web page by each respective potential attendee user, the on-line event registration web page form for the new event.

26. A computer readable medium as defined in claim 25, further comprising a set of instructions that, when executed by the computer, cause the computer to perform the following operation:

receiving from each respective potential attendee user'"'"'s web browser over the computer network the completed on-line event registration web page form for the new event; and

adding continuing education event record data to a continuing education event history data record for each respective potential attendee user, responsive to confirmation of completion of the new event registered using the on-line event registration web page form.