Method and structure for overriding calendar entries based on context and business value

• US 20070005409A1
• Filed: 06/30/2005
• Published: 01/04/2007
• Est. Priority Date: 06/30/2005
• Status: Abandoned Application

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: Burns, David, Jones, Andrew, McConnell, Kevin, Boss, Greg
• Application Number:
  US11/170,441
• Publication Number:
  US 20070005409A1
• Time in Patent Office: Days
• US Class Current: 705/8
• CPC Class Codes: G06Q 10/109 Time management, e.g. calendars, reminders, meetings or time accounting
• CPC Class Codes: G06Q 10/1095 Meeting or appointment

Abstract

A method and structure for automatically scheduling a meeting in an electronic calendar system. Calendars of all participants invited to a meeting being scheduled are accessed. Each participant'"'"'s calendar is checked whether that participant is available for the meeting, in accordance with a priority of the meeting. The meeting is scheduled on each participant'"'"'s calendar if all said participants are available.

Claims

1. A method of automatically scheduling a meeting in an electronic calendar system, said method comprising:

accessing calendars of all participants invited to a meeting being scheduled;

checking, from each of said participant'"'"'s calendars, whether each said participant is available for said meeting, in accordance with a priority of said meeting; and

scheduling said meeting on each of said participant'"'"'s calendar if all said participants are available.

2. The method of claim 1, wherein a meeting initiator enters a time by which said meeting is to be completed and said checking comprises:

determining whether any time prior to said time is available for conducting said meeting by checking whether each said participant is available at some same time prior to said time by which said meeting is to be completed.

3. The method of claim 1, wherein said checking and said scheduling comprises:

determining an earliest time that said meeting can be scheduled.

4. The method of claim 1, wherein at least one of the following parameters are used in executing said automatic scheduling:

an assigned meeting priority value for said meeting;

a date/time range that said meeting must take place;

at least one of an assigned context and category for said meeting.

5. The method of claim 1, wherein said scheduled meeting appears on each said participant'"'"'s calendar in a manner providing an indication that said scheduled meeting is a change in said calendar.

6. The method of claim 1, further comprising:

determining that said meeting can be scheduled only if at least one other meeting or event is rescheduled for at least one of said participants.

7. The method of claim 6, further comprising:

rescheduling said at least one other meeting or event for said at least one said participant if said meeting has a higher priority.

8. The method of claim 3, wherein said assigned context and/or category are stored in a database of contexts/projects that provide a business value for said meeting.

9. The method of claim 2, further comprising:

if no time prior to said time is found to be available for conducting said meeting, determining an earliest time that said meeting can be scheduled.

10. An apparatus comprising:

a calendar scheduler that automatically determines whether all participants invited to a meeting are available and accordingly schedules said meeting.

11. The apparatus of claim 10, wherein at least one of the following parameters are used for executing said automatic scheduling:

an assigned meeting priority value for said meeting;

a date/time range that said meeting must take place;

at least one of an assigned context and category for said meeting.

12. A signal-bearing medium tangibly embodying a program of machine-readable instructions executable by a digital processing apparatus to perform an automatic calendar scheduling function, said machine-readable instructions comprising:

a scheduler module that automatically determines whether all participants invited to an event or meeting are available and accordingly schedules said event/meeting.

13. The signal-bearing medium of claim 12, wherein said automatic calendar scheduling function is incorporated into a pre-existing calendar system.

14. The signal-bearing medium of claim 12, wherein any changes to a calendar is presented in a manner that highlights said changes to a user.

15. The signal-bearing medium of claim 12, wherein said scheduler module:

accesses a calendar for each of said participants; and

compares a priority of the event/meeting being scheduled with a priority of any conflicting event/meeting on each of said participant'"'"'s calendar to determine whether said participants are available.

16. The signal-bearing medium of claim 15, wherein said scheduler makes said comparison by sequentially determining, in levels of priority, whether a time is available for all said participants, beginning at a lowest level of priority.

17. The signal-bearing medium of claim 15, wherein said scheduler determines an earliest time that said meeting can occur.

18. The signal-bearing medium of claim 15, further comprising:

if an event or meeting of a participant is overridden because the priority of the event/meeting being scheduled is a higher priority, automatically rescheduling the event or meeting that was overridden.

19. The signal-bearing medium of claim 15, wherein said priority of said event/meeting being scheduled is defined by one or more of the following parameters:

an assigned meeting priority value for said meeting;

a date/time range that said meeting must take place;

at least one of an assigned context and category for said meeting.

20. The signal-bearing medium of claim 12, comprising a program of machine-readable instructions stored on one of a:

standalone diskette intended to be inserted into a computer disk drive unit;

memory unit of a computer for execution by said computer;

a server interconnected to a network so that said machine-readable instructions can be downloaded by a user for execution.

21. A method for an electronic calendar scheduling service, said method comprising:

electronically providing an entry into a user'"'"'s electronic calendar scheduler for an event, wherein said entry for said event into said user'"'"'s electronic calendar scheduler results from;

accessing a calendar of one or more of participants invited to said event;

scheduling said event in accordance with an availability of at least one of said one or more participants, as based on a priority of said event.