System and method for efficient optimization of meeting time selection

• US 20070021997A1
• Filed: 07/21/2005
• Published: 01/25/2007
• Est. Priority Date: 07/21/2005
• Status: Abandoned Application

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: McKethan, Kenneth, Hayes, Kent, McMahan, Paul
• Application Number:
  US11/186,549
• Publication Number:
  US 20070021997A1
• Time in Patent Office: Days
• US Class Current: 705/9
• CPC Class Codes: G06Q 10/109 Time management, e.g. calendars, reminders, meetings or time accounting
• CPC Class Codes: G06Q 10/1095 Meeting or appointment

Abstract

The present invention provides a computer implemented method, system, and computer usable code of optimizing meeting attendance. Input is received from multiple meeting invitees to generate a set of profiles for the meeting invitees. The input includes attendance information for each of the plurality of meeting invitees. When a proposed meeting time is selected, a set of scores is generated for the proposed meeting using the set of profiles for the meeting invitees. The set of scores indicates a likelihood of attendance for each of the meeting invitees for the proposed meeting.

Claims

1. A computer implemented method of optimizing meeting attendance, the computer implemented method comprising:

receiving input from a plurality of meeting invitees to generate a set of profiles for the plurality of meeting invitees, wherein the input comprises attendance information for each of the plurality of meeting invitees; and

responsive to a selection of a proposed meeting, generating a set of scores for proposed meeting using the set of profiles for the plurality of meeting invitees, wherein the set of scores indicates a likelihood of attendance for each of the plurality of meeting invitees for the proposed meeting.

2. The computer implemented method of claim 1 further comprising:

selecting a range of meeting times for the proposed meeting; and

generating a list of meeting times associated with scores for each meeting time on the list.

3. The computer implemented method of claim 1, wherein the proposed meeting has an estimated meeting duration and a date range.

4. The computer implemented method of claim 3, wherein the input comprises a numerical preference for each time increment within the date range as specified by the plurality of meeting invitees.

5. The computer implemented method of claim 4, wherein the numerical preference is a numerical ranking between zero and ten associated with a meeting invitee'"'"'s likelihood of attendance, wherein a zero for the numerical ranking indicates the meeting invitee is unavailable at the time increment, wherein a ten associated with the numerical ranking indicates the meeting invitee is available at that time.

6. The computer implemented method of claim 1, wherein the input is received from the plurality of meeting invitees and a meeting planner.

7. The computer implemented method of claim 6, wherein receiving input from the meeting planner further comprises designating each of the plurality of meeting invitees as a necessary party or a non-necessary party.

8. The computer implemented method of claim 6, wherein receiving input from the meeting planner further comprises assigning an importance value, wherein the importance value is a numerically scaled value between −

10 and 10, wherein a numerically scaled value of −

10 indicates that the meeting planner strongly wants the meeting invitee to not attend and the numerically scaled value of 10 indicates the meeting planner strongly wants the meeting invitee to attend, wherein the numerically scaled value of zero indicates no preference.

9. The computer implemented method of claim 6, further comprising allowing the meeting planner to send and receive the input, the set of profiles, and the scores using a main calendar program application.

10. The computer implemented method of claim 9, further comprising allowing the plurality of meeting invitees to access a portion of the main calendar program application to enter the input.

11. The computer implemented method of claim 1, further comprising allowing the meeting planner to view the set of scores associated with a time increment by sliding a graphical indicator indicative of a meeting duration over the time increments within a date range.

12. The computer implemented method of claim 1, wherein the set of scores further comprises an individual score for each time increment within a date range for the plurality of meeting invitees and an overall score, wherein the overall score is the sum of all individual scores for a specified time increment.

13. The method of claim 12, further comprising suggesting meeting times based on the overall score.

14. The method of claim 12, wherein the individual score is calculated by multiplying an importance value, a numerical preference and an attendance record to obtain a result and dividing the result by 100.

15. A computer program product comprising a computer usable medium including computer usable program code for optimizing meeting attendance, the computer program product including:

computer usable code for receiving input from a plurality of meeting invitees to generate set of profiles for the plurality of meeting invitees, wherein the input comprises attendance information for each of the plurality of meeting invitees; and

responsive to a selection of a proposed meeting, computer usable program code for generating a set of scores for proposed meeting using the set of profiles for the plurality of meeting invitees, wherein the set of scores indicates a likelihood of attendance for each of the plurality of meeting invitees for the proposed meeting.

16. The computer program product of claim 15, wherein the computer usable code for receiving input includes input from the plurality of meeting invitees and a meeting planner.

17. The computer program product of claim 16, wherein the computer usable code for receiving input from the plurality of meeting invitees further comprises designating a numerical preference for each time increment within a specified date range.

18. The computer program product of claim 16, wherein the computer usable code for receiving input from the meeting planner further comprises any of designating each of the plurality of meeting invitees as a necessary party or a non-necessary party, assigning an importance value to the plurality of meeting invitees, designating a time standard, establishing an estimated meeting duration, setting a date range, and assigning an attendance record to the plurality of meeting invitees.

19. A system for maximizing meeting attendance comprising:

one or more databases, associated with one or more servers, which stores input from a plurality of meeting invitees to generate set of profiles for the plurality of meeting invitees, wherein the input comprises attendance information for each of the plurality of meeting invitees; and

one or more user workstations connected over a network to the servers and further comprising a processor, a memory, and a display wherein the set of profiles are temporarily stored in the memory of the one or more workstation and processed by the processor to display a set of scores on the display which indicate a likelihood of attendance for each of the plurality of meeting attendees for the proposed meeting.

20. The system of claim 19, wherein only a meeting planner can access the set of profiles for the plurality of meeting invitees.