Document management system, method and program therefor

• US 20070214185A1
• Filed: 03/10/2006
• Published: 09/13/2007
• Est. Priority Date: 03/10/2006
• Status: Abandoned Application

• Current Assignee: Kabushiki Kaisha Toshiba (Toshiba Corporation), Toshiba Tec Corporation (Toshiba Corporation)
• Original Assignee: Kabushiki Kaisha Toshiba (Toshiba Corporation), Toshiba Tec Corporation (Toshiba Corporation)
• Inventors: Fujiwara, Akihiko
• Application Number:
  US11/373,227
• Publication Number:
  US 20070214185A1
• Time in Patent Office: Days
• US Class Current: 1/1
• CPC Class Codes: G06F 16/93 Document management systems

Abstract

A document managing system and a method and program thereof are provided, which allow desired meta-data to be associated with a document to be managed in a simple manner. The system includes a related information acquisition unit for acquiring meta-data related to a predetermined process on a document to be managed, a setting unit for associating the meta-data acquired by the related information acquisition unit with the document, and a registration unit for registering the document and meta-data associated by the setting unit.

Claims

1. A document managing system comprising:

a related information acquisition unit that acquires meta-data related to a predetermined process on a document to be managed;

a setting unit that associates the meta-data acquired by the related information acquisition unit with the document; and

a registration unit that registers the document and meta-data associated by the setting unit.

2. A document managing system according to claim 1, wherein the related information acquisition unit acquires information related to an image reading process when the image reading is performed on the original of the document by an image reading apparatus or information related to an image formation process when the formation of an image of the document is performed on a sheet by an image formation apparatus as the meta-data.

3. A document managing system according to claim 1, comprising:

a display control unit that causes plural items of meta-data to be displayed such that desired meta-data can be selected from among them when there are plural items of meta-data acquired by the related information acquisition unit; and

an operation input unit that accepts an operation input indicating a selection from among the plural items of meta-data displayed by the display control unit,

wherein the setting unit associates the selected meta-data with the document based on the operation input to the operation input unit.

4. A document managing system according to claim 1, wherein:

the operation input unit accepts an input of desired meta-data by a user; and

the related information acquisition unit acquires the contents of the input accepted by the operation input unit as meta-data related to a predetermined process on the document to be managed.

5. A document managing system according to claim 1, comprising:

an image reading unit capable of reading an image of an original of a document and performing an OCR process on the read image, wherein the related information acquisition unit acquires a character string acquired by the OCR process at the image reading unit as meta-data.

6. A document managing system according to claim 1, wherein the setting unit sets the document such that a predetermined application is restrained from executing a predetermined process on the document with which the meta-data are to be associated.

7. A document managing system according to claim 6, comprising:

a determination unit that determines whether it is required to make a setting for restraining a predetermined application from executing a predetermined process on the meta-data based on the type of the meta-data acquired by the related information acquisition unit, wherein the setting unit makes the setting when the determination unit determines that it is required to make the setting for restraining the predetermined application from executing the predetermined process.

8. A document managing system according to claim 1, wherein the setting unit performs association by incorporating the meta-data to be associated with the document in the document.

9. A document managing system according to claim 1, wherein the display control unit causes the meta-data to be displayed on a display for providing screen display at an image processing apparatus.

10. A document managing method comprising:

a related information acquisition step that acquires meta-data related to a predetermined process on a document to be managed;

a setting step that associates the meta-data acquired at the related information acquisition step with the document; and

a registration step that registers the document and meta-data associated at the setting step.

11. A document managing method according to claim 10, wherein the related information acquisition step acquires information related to an image reading process when the image reading is performed on the original of the document by an image reading apparatus or information related to an image formation process when the formation of an image of the document is performed on a sheet by an image formation apparatus as the meta-data.

12. A document managing method according to claim 10, comprising:

a display control step that causes plural items of meta-data to be displayed such that desired meta-data can be selected from among them when there are plural items of meta-data acquired at the related information acquisition step; and

an operation input step that accepts an operation input indicating a selection from among the plural items of meta-data displayed at the display control step, wherein the setting step associates the selected meta-data with the document based on the operation input accepted at the operation input step.

13. A document managing method according to claim 10, comprising:

an image reading step capable of reading an image of an original of a document and performing an OCR process on the read image, wherein the related information acquisition step acquires a character string acquired by the OCR process at the image reading step as meta-data.

14. A document managing program for causing a computer to execute:

a related information acquisition step that acquires meta-data related to a predetermined process on a document to be managed;

a setting step that associates the meta-data acquired at the related information acquisition step with the document; and

a registration step that registers the document and meta-data associated at the setting step.

15. A document managing program according to claim 14, wherein the related information acquisition step acquires information related to an image reading process when the image reading is performed on the original of the document by an image reading apparatus or information related to an image formation process when the formation of an image of the document is performed on a sheet by an image formation apparatus as the meta-data.

16. A document managing program according to claim 14, comprising:

a display control step that causes plural items of meta-data to be displayed such that desired meta-data can be selected from among them when there are plural items of meta-data acquired at the related information acquisition step; and

an operation input step that accepts an operation input indicating a selection from among the plural items of meta-data displayed at the display control step, wherein the setting step associates the selected meta-data with the document based on the operation input accepted at the operation input step.

17. A document managing program according to claim 14, wherein:

the operation input step accepts an input of desired meta-data by a user; and

the related information acquisition step acquires the contents of the input accepted at the operation input step as meta-data related to a predetermined process on the document to be managed.

18. A document managing program according to claim 14, comprising:

an image reading step capable of reading an image of an original of a document and performing an OCR process on the read image, wherein the related information acquisition step acquires a character string acquired by the OCR process at the image reading step as meta-data.

19. A document managing program according to claim 14, wherein the setting step sets the document such that a predetermined application is restrained from executing a predetermined process on the document with which the meta-data are to be associated.

20. A document managing program according to claim 19, comprising:

a determination step that determines whether it is required to make a setting for restraining a predetermined application from executing a predetermined process on the meta-data based on the type of the meta-data acquired at the related information acquisition step, wherein the setting step makes the setting when the determination step determines that it is required to make the setting for restraining the predetermined application from executing the predetermined process.